City Council

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council Tuesday, June 25, 2019 1:00 PM Work Session Room WORK SESSION BEGINS AT 1:00 P.M. IN THE WORK SESSION ROOM SPECIAL CALLED MEETING IMMEDIATELY FOLLOWING THE WORK SESSION After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, June 25, 2019 at 1:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 19-1261 Receive a report and hold a discussion regarding innovative technology currently being applied in the traffic signal and street maintenance operations within the City of Denton. Attachments: Exhibit 1 - Technology Agenda Information Sheet Exhibit 2 - Presentation B. ID 19-1379 Receive a report, hold a discussion, and give staff direction regarding a policy for the use of city facilities during inclement weather. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Current Inclement Weather Plan Exhibit 3 - Draft Policy Use of City Facilities During Inclement Weather Exhibit 4 - Presentation C. ID 19-1396 Receive a report, hold a discussion, and give direction regarding departmental presentations in preparation for the FY 2019-20 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. Page 1 Printed on 6/21/2019 City Council Meeting Agenda June 25, 2019 Attachments: Exhibit 1 - Agenda Information Sheet.pdf Exhibit 2 Facilities Management Budget Presentation.pdf Exhibit 3 Fleet Services Budget Presentation.pdf Exhibit 4 Library Budget Presentation.pdf Exhibit 5 Tech Services Budget Presentation.pdf Exhibit 6 Public Safety Communications Budget Presentation.pdf NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. Following the completion of the Work Session, the City Council will convene in a Special Called Meeting to consider the following items: 1. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – N). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 19-1382 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a sixth amendment to a Professional Services Agreement between the City of Denton and Teague Nall and Perkins, Inc, amending the contract approved by City Council on March 21, 2017, in the not-to-exceed amount of $118,000, amended by Amendments 1-5 approved by Purchasing Staff, the City Manager and City Council; said sixth amendment to provide Architect or Engineering services relating to the Magnolia Drainage Phase II project; providing for the expenditure of funds therefor; and providing an effective date (File 6405 - providing for an additional sixth amendment expenditure amount not-to-exceed $88,055, with the total contract amount not-to-exceed $385,505). Page 2 Printed on 6/21/2019 City Council Meeting Agenda June 25, 2019 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2a - Original Contract Exhibit 2b - Original Ordinance Exhibit 2c - Amendement 1 Exhibit 2d - Amendment 2 Exhibit 2e - Amendment 2 Ordinance Exhibit 2f - Amendment 3 Exhibit 2g - Amendment 4 Exhibit 2h - Amendment 5 Exhibit 3 - Ordinance and Amendment B. ID 19-1384 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Big City Crushed Concrete, L.L.C., for Concrete Crushing Services for the City of Denton Solid Waste Landfill Department; providing for the expenditure of funds therefor; and providing an effective date (IFB 7054 - awarded to Big City Crushed Concrete, L.L.C., in the three (3) year not-to-exceed amount of $900,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Bid Tabulation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract C. ID 19-1386 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a public works contract with Wilson Contractor Services, LLC, for the construction of the Allred and John Paine Road Water Transmission Main Project for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (IFB 7038 - awarded to Wilson Contractor Services, LLC in the not-to-exceed amount of $4,876,225.38). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Project Map Exhibit 3 - Bid Tabulation Exhibit 4 - Letter of Recommendation Exhibit 5 - LLC Members Exhibit 6 - Ordinance and Contract D. ID 19-1388 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Janecek Performance & Equipment, Inc., for the supply of work truck bodies for various City of Denton Departments; providing for the expenditure of funds therefor; and providing an effective date (IFB 7018 - awarded to Janecek Performance & Equipment, Inc., in the three (3) year not to exceed amount of $1,700,000). Page 3 Printed on 6/21/2019 City Council Meeting Agenda June 25, 2019 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Bid Tabulation Exhibit 3 - Ordinance and Contract E. ID 19-1390 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of Change Order No. 7 to the contract between the City of Denton and Zachry Construction, Inc., for the Mayhill Roadway Improvements Project; providing for the expenditure of funds therefor; and providing an effective date (IFB 6389 - Change Order No. 7 in the not-to-exceed amount of $112,912.30, for a total contract award aggregated to $35,603,590.11). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2a - Original Ordinance and Contract Exhibit 2b - Change Order 1 Exhibit 2c - Change Order 2 Exhibit 2d - Change Order 3 Exhibit 2e - Change Order 4 Ordinance Exhibit 2f - Change Order 4 Exhibit 2g - Change Order 5 Exhibit 2h - Change Order 6 Ordinance Exhibit 2i - Change Order 6 Exhibit 3 - Ordinance and Change Order F. ID 19-1391 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with WEX Bank, through the Sourcewell Cooperative Purchasing Network Contract Number 042016, for managing fuel cards, required by first responder equipment for the City of Denton Fire and Police Departments; authorizing the expenditure of funds therefor; and declaring an effective date (File 6904 - awarded to WEX Bank, in the three (3) year not-to-exceed amount of $270,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance G. ID 19-1407 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with IBM Security Services through the Department of Information Resources (DIR) Cooperative Purchasing Network Contract Number DIR-TSO-3996 for the purchase of IBM IRIS Incident Response Retainer and Proactive Cyber Security Services; providing for the expenditure of funds therefor; and providing an effective date (File 7098 - awarded to IBM Security Services, in the three (3) year not-to-exceed amount of $148,500). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract H. ID 19-1429 Consider adoption of an ordinance by the City of Denton, Texas, a Texas Home-Rule Municipal Corporation, authorizing the City Manager to execute a contract with Redflex Page 4 Printed on 6/21/2019 City Council Meeting Agenda June 25, 2019 Traffic Systems INC for the removal of an automatic traffic signal enforcement system; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Redflex Equipment Removal Ordinance w Agreement I. ID 19-1437 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with VirTra, Inc., for the ongoing maintenance of VirTra weapon simulator system for the City of Denton Police Department, which is the sole provider of this software in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7016 - awarded to VirTra, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $196,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Sole Source Letter Exhibit 3 - Ordinance and Contract J. ID 19-1450 Consider approval of a resolution of the City of Denton, Texas rescinding the notification letter sent to the City of Krum, Texas, by Denton dated February 22, 2019 sent to Krum in accordance with the Wholesale Wastewater Treatment Services Contract between Denton and Krum (Ord. No. 2002-104; Apr. 2, 2002) and the updated Wastewater Impact Fee (Ord. No. 19-008; Jan. 15, 2019) in which said letter established the effective date of the amended Wastewater Impact Fee; and, providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet - CC Exhibit 2 - Krum Impact Fee Notice Exhibit 3 - Hopkins Meadows Ph 2 Exhibit 4 - Resolution Exhibit 5 - Presentation 19-1450 K. ID 19-1456 Consider adoption of an ordinance of the City of Denton, Texas amending Ordinance No. 18-1757, to prescribe updated titles and number of positions for certain classifications of police department personnel; providing repealer; cumulative, and severability clauses; and declaring an effective date. Attachments: Exhibit 1 - AIS - Mid-Year Staffing Ordinance - FY18-19 Exhibit 2 - Ordinance-Police Classification 19-1456 Final L. ID 19-1483 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under RFP 6891 for the supply of utility scale coastal wind energy for the City of Denton; and providing an effective date (RFP 6891). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Page 5 Printed on 6/21/2019 City Council Meeting Agenda June 25, 2019 M. ID 19-1486 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under RFP 6978 for 5 MW Utility Scale Solar with Energy Storage for the City of Denton; and providing an effective date (RFP 6978). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance N. ID 19-1489 Consider approval of the minutes of June 11, 2019. Attachments: Exhibit 1 - June 11, 2019 Minutes - NOPQ - Photo Session Exhibit 2 - June 11, 2019 Minutes - NOPQ - Parks Master Plan Exercise Exhibit 3 - June 11, 2019 Minutes 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 19-1446 Consider approval of a resolution of the City of Denton, Texas expressing support for Resolution #54, titled Comprehensive National Response to Climate Change, from The United States Conference of Mayors; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution Exhibit 3 - USCM Resolution #54 Comprehensive National Response to Climate Change 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2019 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY Page 6 Printed on 6/21/2019 City Council Meeting Agenda June 25, 2019 NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 7 Printed on 6/21/2019