City Council

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council Tuesday, February 25, 2020 12:00 PM Work Session Room & Council Chambers WORK SESSION BEGINS AT 12:00 P.M. IN THE WORK SESSION ROOM CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE WORK SESSION IN THE WORK SESSION ROOM After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, February 25, 2020, at 12:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 20-291 Receive a report, hold a discussion, and give staff direction regarding the Human Rights Campaign (HRC) Municipal Equality Index (MEI), overview of federal and state civil rights law, and research of comprehensive non-discrimination ordinances. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - MEI 2019 Denton Texas B. ID 19-2885 Receive a report, hold a discussion, and give staff direction regarding the 2020 Mobility Plan Update, with a focus on the eastern area of the city. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation C. ID 20-432 Receive a report, hold a discussion, and give staff direction regarding the concrete lined channel on North Pecan Creek through Quakertown Park. Attachments: Exhibit 1 - Agenda Information Sheet Quakertown Park Exhibit 2 - Presentation CivicCenter D. ID 20-471 Receive a report, hold a discussion, and give staff direction regarding an audit follow up of Page 1 Printed on 2/24/2020 City Council Meeting Agenda February 25, 2020 the Procurement Process Audit. Attachments: Exhibit 1. Agenda Information Sheet Exhibit 2 - Audit Response Cover Letter Exhibit 3 - Follow Up Review Report of Procurement Audit Exhibit 4 - Presentation E. ID 20-472 Receive a report, hold a discussion, and give staff direction regarding an investigation of the Bonnie Brae Road and Scripture Street roundabout construction. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Investigative Report of the Bonnie Brae and Scripture Roundabout Construction Exhibit 3 - Presentation Exhibit 4 - Department Response Presentation Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. 1. Closed Meeting: A. ID 20-523 Deliberations regarding Real Property - Under Texas Government Code Section 551.072; Consultation with Attorneys - Under Texas Government Code Section 551.071. Receive information from staff, discuss, deliberate, and provide staff with direction pertaining to the potential acquisition of real property interests located at 909 North Loop 288, in the City of Denton, Denton County, Texas, where the deliberation of same in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. Consultation with the City’s attorneys regarding legal issues associated with the potential acquisition or condemnation of the real property interests described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in negotiations or potential litigation. B. ID 20-527 Consultation with Attorneys - Under Texas Governmental Code Section 551.071. Consult with the City’s attorneys on the status, strategy, funding, prospects for appeal, and potential resolution of litigation in Cause No. DC-17-08139, styled “Michael Grim and Jim Maynard v. City of Denton, Texas,” pending in the 68th Judicial District Court, Dallas County, Texas; where public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Profession Conduct of the State Bar of Texas, or otherwise compromise the City’s legal position in pending litigation or appeal. C. ID 20-542 Deliberations regarding a Personnel Matter - Under Government Code, Section 551.074; Page 2 Printed on 2/24/2020 City Council Meeting Agenda February 25, 2020 and Consultation with Attorneys - Under Texas Government Code, Section 551.071. Deliberate and discuss the appointment, employment, evaluation, discipline, duties, dismissal, complaints against, and contract of the Presiding Municipal Judge; consult with the City’s attorneys regarding legal issues associated with the above, where a public discussion of the same would conflict with the duty of the City’s attorneys to the City of Denton and the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in negotiations or potential litigation. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting to consider the following item(s): NOTE: Any item for which a formal action at the Regular Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. 1. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – H). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 19-2837 Consider approval of a resolution of the City Council of the City of Denton, approving the 2018/2019 Tax Increment Reinvestment Zone Number Two (Westpark TIRZ) annual report; and declaring an effective date. The TIRZ Number Two Board recommends approval (13-0). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution and 2018-2019 Annual Report Exhibit 3 - Form 50-806 B. ID 20-408 Consider adoption of an ordinance of the City of Denton authorizing a service agreement between the City of Denton and Denton Music and Arts Collaborative; authorizing the City Manager, or his designee, to execute said agreement; providing for the expenditure of council contingency funds in an amount not to exceed five hundred dollars ($500); and providing for an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Agreement Page 3 Printed on 2/24/2020 City Council Meeting Agenda February 25, 2020 C. ID 20-428 Consider adoption of an ordinance of the City Of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to utilize a contract through the City of Fort Worth, for the purchase of electrical supplies to be used throughout the City by various departments, as awarded by the City of Fort Worth Bid #16-0160; providing the expenditure of funds therefor; and providing an effective date (File 6981 - awarded to Dealers Electrical Supply, in the two (2) year not-to-exceed amount of $200,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Sheet Exhibit 3 - Ordinance D. ID 20-430 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to utilize a contract with US Digital Designs, Inc., through the Public Procurement Authority (PPA), Contract #VH1614, for the purchase of the Phoenix G2 Fire Station Alerting System for Fire Station #3 located at 1401 Underwood and Fire Station #8 located at 3131 Colorado Boulevard; providing the expenditure of funds therefor; and providing and effective date (File 7282 - awarded to US Digital Designs, Inc., in the not-to-exceed amount of $141,910.30). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Quotes Exhibit 3 - Ordinance E. ID 20-436 Consider approval of a resolution of the City of Denton providing for removal for cause of Erin Clegg, member of the Historic Landmark Commission, in accordance with Article XIV, Section 14.16 of the Denton City Charter; providing notice; and providing an effective date. Attachments: Exhibit 1 - AIS - Removal of HLC Member Exhibit 2 - Resolution on Removal Exhibit 3 - 01-21-2020 Erin Clegg - HLC Letter of Potential Removal F. ID 20-439 Consider adoption of an ordinance authorizing the City Manager to execute a Reimbursement Agreement - Preliminary Engineering Services between the City of Denton and Union Pacific Railroad Company ("UPRR'') for the reimbursement to UPRR for surface/signal designs and construction costs estimates related to a new at-grade public road crossing at railroad mile post 724.14 - Choctaw Subdivision; authorizing the expenditure of funds in an estimated amount of $75,000.00 therefore; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Location Map Exhibit 3 - Site Map Exhibit 4 - UPRR Ordinance and Agreement G. ID 20-488 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract through the Department Page 4 Printed on 2/24/2020 City Council Meeting Agenda February 25, 2020 Of Information Resources (DIR) Cooperative Purchasing Network Contract Number DIR-TSO-4025 with GTS Technology Solutions, for the purchase of Panasonic CF-33 (Toughbooks) for use in the Police Department (PD) vehicles; providing for the expenditure of funds therefor; and providing an effective date (File 7307 - awarded to GTS Technology Solutions, in the not-to-exceed amount of $491,400). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Index Exhibit 3 - Ordinance H. ID 20-506 Consider approval of the minutes of February 11, 2020. Attachments: Exhibit 1 - February 11, 2020 Minutes Draft 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 20-431 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Hangartner Commercial, Inc., for the renovation of the Denton Tennis Center Building at 1117 Riney Road and a contract with Mart, Inc., for the American Legion Hall Senior Center located at 629 Lakey Street; providing for the expenditure of funds therefor; and providing an effective date (RFP 7103 - awarded to the lowest responsive bidder for each line item, Denton Tennis Center Building at 1117 Riney Road contract awarded to Hangartner Commercial, Inc., in a not-to-exceed amount of $601,269 and American Legion Hall Senior Center located at 629 Lakey Street contract awarded to Mart, Inc., in a not-to-exceed amount of $1,563,000). Attachments: Exhibit 1a - Agenda Information Sheet - American Legion Exhibit 1b - Agenda Information Sheet - Tennis Exhibit 2 - Pricing Evaluations Exhibit 3 - Ordinance and Contracts Exhibit 4 - Presentation B. ID 20-525 Consider nominations/appointments to the City’s Boards, Commissions, and Committees: Committee on Persons with Disabilities. Attachments: Exhibit 1 - Agenda Information Sheet B&C - 02-25-2020 Exhibit 2 - Nominations 02-25-2020 3. CONCLUDING ITEMS Page 5 Printed on 2/24/2020 City Council Meeting Agenda February 25, 2020 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 21st day of February, 2020 at 4:20 p.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMODATION CAN BE ARRANGED. Page 6 Printed on 2/24/2020