City Council

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council Tuesday, October 27, 2020 2:00 PM Council Work Session Room AMENDED WORK SESSION BEGINS AT 2:00 P.M. IN THE COUNCIL WORK SESSION ROOM CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE WORK SESSION IN THE COUNCIL WORK SESSION ROOM Note: Mayor Chris Watts, Mayor Pro Tem Gerard Hudspeth, and Council Members Keely Briggs, Jesse Davis, John Ryan, Deb Armintor and Paul Meltzer will be participating in the work session and special called meeting via video/teleconference. REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Due to COVID-19 precautions, members of the public will not be able to attend the October 27, 2020 City Council meeting in-person. To accommodate and receive input on agenda items, citizens will be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): • Virtual White Card – On October 23, the agenda was posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an online form, will be made available under the main heading on the webpage. Within this form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to City Council members and recorded by the City Secretary. City Council Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The City Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant’s name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. OR Page 1 Printed on 10/27/2020 City Council Meeting Agenda October 27, 2020 • By phone – Citizens wishing to speak over the phone during this Council meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Council. When the call is initially received, a staff member will receive the caller’s information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller’s information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Mayor will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting time of their desired agenda item. Individuals will be able to comment once per agenda item, no matter the method. • At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone). Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a public report, see the information below. After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, October 27, 2020, at 2:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by utilizing the "By Phone" registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 20-1615 Receive a report, hold a discussion, and give staff direction regarding the Economic Development Strategic Plan and additional funding options for economic development. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Draft Economic Development Strategic Plan Exhibit 3 - Draft Implementation Matrix Exhibit 4 - Presentation - Strategic Plan Exhbit 5 - Presentation - Funding Options B. ID 20-1891 Receive a report, hold a discussion, and give staff direction regarding the proposed prioritization and implementation of the City’s Capital Improvement Projects. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation revised Exhibit 3 - Ordinance 19-2026 - City Council Request Process C. ID 20-1969 Receive a report, hold a discussion, and provide staff direction regarding an evaluation of Page 2 Printed on 10/27/2020 City Council Meeting Agenda October 27, 2020 regulatory sampling information for Dyno Dirt and an overview of non-regulated contaminants in biosolids. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Banks presentation, 102520final Exhibit 3 - Biography - Dr. Sally Brown Exhibit 4 - Biography - Ben Davis Exhibit 5 - Evaluation Letter, Dr. Sally Brown Exhibit 6 - Evaluation letter, Ben Davis Exhibit 7 - Presentation, Dr. Sally Brown Exhibit 8 - Presentation, Ben Davis D. ID 20-1758 Receive a report, hold a discussion, and give staff direction regarding the process of establishing speed limits in the City of Denton. Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 - Presentation E. ID 20-1493 Receive a report, hold a discussion, and give staff direction on pending City Council requests for information for: 1. Pedestrian and bike accident data over the past 2 years. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance 19-2026 - City Council Request Process Exhibit 3 - Presentation Note: The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. NOTE: Any item for which a formal action at the Special Called Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. Following the completion of the Work Session, the City Council will convene in a Special Called Meeting to consider the following items: 1. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – K). This listing is provided on the Consent Agenda to allow Council Members Page 3 Printed on 10/27/2020 City Council Meeting Agenda October 27, 2020 to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 20-2157 Consider approval of the minutes of October 13, 2020. Attachments: Exhibit 1 - October 13, 2020 Minutes B. ID 20-2122 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract extension between the City of Denton and Bound Tree Medical, through February 28, 2021, to continue to provide Emergency Medical Services (EMS) medical supplies for the City of Denton Fire Department to be stocked in the Distribution Center; and declaring an effective date (File 5427 - extending a contract with Bound Tree Medical, to February 28, 2021). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Ordinance and Contract Exhibit 3 - Ordinance and Amendment 1 C. ID 20-2124 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Online Information Services, Inc., to provide fraud protection, credit risk assessment and debt recovery solutions; providing for the expenditure of funds therefor; and providing an effective date (RFP 7395 - awarded to Online Information Services, Inc., in the five (5) year not-to-exceed amount of $320,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract D. ID 20-2126 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute an Agricultural Lease Agreement with Webster & Son, LTD, for the cutting, baling, and prompt removal of hay from leased agricultural portions of the Airport; and providing an effective date (RFP 7408 - awarded to Webster & Son, LTD, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year term). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract E. ID 20-2127 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Lessek Enterprises, LLC dba Impress Graphics, for printing services for the Citizen Connection newsletter and shipping services to City of Denton’s utility billing contractor; providing for the expenditure of funds therefor; and providing an effective date (RFP 7424 - awarded to Lessek Enterprises, LLC dba Impress Graphics, in the three (3) year not-to-exceed amount of $117,000). Page 4 Printed on 10/27/2020 City Council Meeting Agenda October 27, 2020 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract F. ID 20-2128 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with CBS Mechanical, Inc dba CBS Roofing Services, for the re-roofing of five (5) City of Denton buildings for the Facilities Management Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7430 - awarded to CBS Mechanical, Inc dba CBS Roofing Services, in the not-to-exceed amount of $1,510,300). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract G. ID 20-2129 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute an Interlocal Cooperation Agreement with Denton County, under Texas Government Code, Chapter 791, to exchange dark fiber services for the Technology Services Department; authorizing the expenditure of funds therefor; and declaring an effective date (File 7472 - award an Interlocal Cooperation Agreement with Denton County, for a five (5) year term). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Interlocal Agreement H. ID 20-2131 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, amending Ordinance No. 20-1064 and authorizing the City Manager to execute a contract with Texas Excavation Safety System, Inc., for the continuation of the services for utility line locates for the Water Distribution Department, Wastewater Collections, Water Metering, and Denton Municipal Electric Department provided by Texas 811, which is the sole provider of these commodities and services, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7336 - awarded to Texas Excavation Safety System, Inc., in the five (5) year not-to-exceed amount of $300,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance I. ID 20-2059 Consider adoption of an ordinance of the City of Denton amending the Municipal Code of the City of Denton, Chapter 25 titled Streets, Sidewalks and Public Places by repealing Section 25-211 “Funeral Escorts” which establishes fees charged by the Police Department for funeral escorts; by adding Article VII titled “Vehicles For Hire” to allow the establishment of private motor vehicle escort services within the City of Denton, Texas; providing for a severability clause; providing for a savings clause; providing a penalty; providing codification; and providing for publication and an effective date. Page 5 Printed on 10/27/2020 City Council Meeting Agenda October 27, 2020 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance J. ID 20-2171 Consider approval of a resolution appointing Stephen Moore as the City’s representative to serve as a member of the Board of Directors of the Upper Trinity Regional Water District; and, providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 20-2098 Consider adoption of an ordinance considering all matters incident and related to the issuance, sale and delivery of up to $16,540,000 in principal amount of “City of Denton General Obligation Refunding Bonds, Series 2020A”, authorizing the issuance of the bonds; delegating the authority to certain City officials to execute certain documents relating to the sale of bonds; approving and authorizing instruments and procedures relating to said bonds; enacting other provisions relating to the subject; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Draft Preliminary Official Statement Exhibit 3 - 2020A GO Bond Issuance Timetable Exhibit 4 - Ordinance Exhibit 5 - Presentation B. ID 20-2154 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a second extension and amendment to a contract for the management of the City's Stoke Denton Entrepreneur Center (RFP 6571) between the City of Denton and Hickory & Rail Ventures, LLC, until June 30, 2021; authorizing an extension and amendment to the sublease of Stoke Denton between the City of Denton and Hickory & Rail Ventures, LLC, until June 30, 2021; authorizing the City Manager or designee to execute the contract extension and amendment and lease extension; providing for the expenditure of funds therefor; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Agreement Exhibit 4 - Presentation C. ID 20-2189 Consider adoption of an ordinance of the City of Denton approving a third amendment to the employment agreement for City Attorney Aaron Leal; and providing an effective date. Attachments: Exhibit 1- Agenda Information Sheet.pdf Exhibit 2- Ordinance and Agreement.pdf D. ID 20-2193 Consider approval of a resolution of the City of Denton authorizing a lump-sum merit performance payment for City Manager Todd Hileman equal to three percent of his annual salary; authorizing the expenditure of funds therefor; and declaring an effective Page 6 Printed on 10/27/2020 City Council Meeting Agenda October 27, 2020 date. Attachments: Exhibit 1- Agenda Information Sheet.pdf Exhibit- 2 Resolution.pdf 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above AMENDED notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 23rd day of October, 2020 at 4:20 p.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 7 Printed on 10/27/2020