City Council

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council Monday, December 7, 2020 2:00 PM Council Work Session Room Special Called WORK SESSION BEGINS AT 2:00 P.M. IN THE COUNCIL WORK SESSION ROOM CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE WORK SESSION IN THE COUNCIL WORK SESSION ROOM Note: Mayor Chris Watts and Council Members Birdia Johnson, Keely Briggs, Jesse Davis, John Ryan, Deb Armintor and Paul Meltzer will be participating in the work session, closed meeting, and special called meeting via video/teleconference. REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Due to COVID-19 precautions, members of the public will not be able to attend the December 7, 2020 City Council meeting in-person. To accommodate and receive input on agenda items, citizens will be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): • Virtual White Card – On Friday, December 4, the agenda was posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an online form, will be made available under the main heading on the webpage. Within this form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to City Council members and recorded by the City Secretary. City Council Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The City Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant’s name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. OR Page 1 Printed on 12/7/2020 City Council Meeting Agenda December 7, 2020 • By phone – Citizens wishing to speak over the phone during this Council meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Council. When the call is initially received, a staff member will receive the caller’s information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller’s information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Mayor will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting time of their desired agenda item. Individuals will be able to comment once per agenda item, no matter the method. • At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone). Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a public report, see the information below. After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Monday, December 7, 2020, at 2:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by utilizing the "By Phone" registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 20-2301 Receive a report, hold a discussion, and give staff direction regarding an audit follow-up of the Utility Street Cuts Audit. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Audit Response Cover Letter Exhibit 3 - Follow-Up Review of the Utility Street Cuts Audit (August 2019) Exhibit 4 - Presentation B. ID 20-2321 Receive a report, hold a discussion, and give staff direction regarding a Wildflower Planting Program for the City of Denton open spaces and right-of-ways. Attachments: Exhibit 1 – Agenda Information Sheet Exhibit 2 – Proposed Planting Areas Exhibit 3 – Wildflower Planting Program Exhibit 4 – Presentation Page 2 Printed on 12/7/2020 City Council Meeting Agenda December 7, 2020 Note: The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. NOTE: Any item for which a formal action at the Special Called Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. Following the completion of the Work Session, the City Council will convene in a Special Called Meeting to consider the following items: 1. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – I). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 20-2102 Consider adoption of an ordinance of the City of Denton approving the Consent to Collateral Assignment of Lease for the collateral assignment by Samsev, LLC to Guaranty Bank & Trust, N.A., of the Airport Lease Agreement covering property at 4665 Spartan Drive; authorizing the City Manager, or his designee, to execute the Consent to Collateral Assignment of Lease; and providing for an effective date. Council Airport Committee recommends approval (2-0). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Exhibit 3 - LLC Information B. ID 20-2258 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or his designee, to execute a Memorandum of Understanding with the United States Department of Homeland Security, Immigration and Customs Homeland Security Investigations for the participation of the Denton Police Department in the Homeland Security Investigations Child Exploitation Group for Fiscal Year 2020 and Fiscal 2021; for the Investigating Crimes Against Children Including Internet Crimes; and providing an effective date. Attachments: Exhibit 1 - AIS - Homeland Security Investigations Exhibit 2 - Ordinance - Homeland Security MOU Page 3 Printed on 12/7/2020 City Council Meeting Agenda December 7, 2020 C. ID 20-2259 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or his designee, to execute a Memorandum of Understanding with Immigration and Customs Enforcement Homeland Security Investigations (HSI), for the purpose of the reimbursement of certain costs incurred by the Denton Police Department in providing resources to the HSI Child Exploitation Group (Task Force) for the Investigating of Crimes Against Children including Internet Crimes for Fiscal Year 2020 and Fiscal 2021; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance - MOU HSI Reimbursement D. ID 20-2269 Consider adoption of an ordinance of the City of Denton, authorizing the City Manager, or his designee, to execute an agreement with the United States Department of Justice, Drug Enforcement Administration (DEA) for the participation of the Denton Police Department in the Dallas Field Division Enforcement Group 1 (Dallas) task force for Fiscal Year 2021; for the purpose of curtailing illicit drug trafficking and conducting investigations to immobilize drug trafficking violators; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance & Agreement - DEA Task Force FY21 E. ID 20-2270 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to execute a Memorandum of Understanding with the United States Department of Justice, DOJ, for participation in the Federal Equitable Sharing Program for Fiscal Year 2021; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance & Agreement - Asset Forfeiture Sharing Agreement FY21 F. ID 20-2389 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract through the Department of Information Resources (DIR) Cooperative Purchasing Network Contract Number DIR-TSO-3890 for technology-based conferencing products and services, and DIR-TSO-3922 for law enforcement products, and DIR-TSO-4247 for data storage, data communication products, and networking equipment for building maintenance and repair supplies; providing for the expenditure of funds therefor; and providing an effective date (File 7363 - awarded to Anixter, Inc., in the five (5) year not-to-exceed amount of $200,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Index to DIR-TSO-3890 Exhibit 3 - Pricing Index to DIR-TSO-3922 Exhibit 4 - Pricing Index to DIR-TSO-4247 Exhibit 5 - Ordinance G. ID 20-2390 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a Professional Services Agreement with Clasp Companies, LLC dba Valley Quest Design, for consulting Page 4 Printed on 12/7/2020 City Council Meeting Agenda December 7, 2020 services and to develop a master plan and design for the Villages of Carmel Property for City of Denton as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7410 - Professional Services Agreement for Consulting Services awarded to Clasp Companies, LLC dba Valley Quest Design, in the not-to-exceed amount of $85,900). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Evaluation Sheet Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract H. ID 20-2391 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a Professional Services Agreement with Halff Associates, Inc., for consulting services and to complete the Parks, Recreation, and Trails System Master Plan for the City of Denton as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7418 - Professional Services Agreement for Consulting Services awarded to Halff Associates, Inc., in the not-to-exceed amount of $186,651). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Evaluation Sheet Exhibit 3 - Ordinance and Contract I. ID 20-2392 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute an Interlocal Cooperative Purchasing Agreement with the City of Celina, under the Texas Government Code, Section 791.001, to authorize City of Denton contracts for the purchase of various goods and services; authorizing the expenditure of funds therefor; and declaring an effective date (File 7531 - award an Interlocal Cooperative Purchasing Agreement with the City of Celina). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Interlocal Agreement 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 20-2383 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute an agreement with Dina L. Fisher for art design and production services for the Public Art sculpture installation to be located at Industrial Street Park, 108 Industrial Street; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7265-001 - awarded to Dina L. Fisher, in the not-to exceed amount of $80,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - Ordinance and Contract B. ID 20-2384 Consider adoption of an ordinance of the City Of Denton, a Texas home-rule municipal Page 5 Printed on 12/7/2020 City Council Meeting Agenda December 7, 2020 corporation, authorizing the City Manager to execute an agreement with Ray King Studio, Ltd., for art design and production services for the public art sculpture installation to be located in North Lakes Park at the G. Roland Vela Athletic Complex located at 3801 N. Elm Street; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7265-002 - awarded to Ray King Studio, Ltd., in the not-to-exceed amount of $95,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - Ordinance and Contract 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 4th day of December, 2020 at 12:45 p.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 6 Printed on 12/7/2020