City Council

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council Tuesday, July 27, 2021 2:00 PM Council Chambers WORK SESSION BEGINS AT 2:00 P.M. IN THE COUNCIL CHAMBERS CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE WORK SESSION IN THE COUNCIL CHAMBERS Note: A quorum of the City Council, at time of posting, identified to be Mayor Gerard Hudspeth, Mayor Pro Tem Paul Meltzer, and Council Members Vicki Byrd, Brian Beck, Jesse Davis, Alison Maguire, and Deb Armintor will be participating in the work session and meeting in person in the Council Chambers. AS OF JUNE 14, IN-PERSON PUBLIC COMMENTS ARE ALLOWED AT THIS MEETING. FOR VIRTUAL PARTICIPATION, SEE THE REGISTRATION PROCESS DETAILED BELOW. REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Citizens will also be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.) • Virtual White Card – On July 23, the agenda was posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an online form, will be made available under the main heading on the webpage. Within this form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to City Council members and recorded by the City Secretary. City Council Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The City Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant’s name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. OR Page 1 Printed on 7/27/2021 City Council Meeting Agenda July 27, 2021 • By phone – Citizens wishing to speak over the phone during this Council meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Council. When the call is initially received, a staff member will receive the caller’s information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller’s information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Mayor will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting time of their desired agenda item. Individuals will be able to comment once per agenda item, no matter the method. • At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone). Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a public report, see the information below. After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, July 27, 2021, at 2:00 p.m. in the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by utilizing the "By Phone" registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 21-982 Receive a report, hold a discussion, and give staff direction regarding Audit Project 021 - Water System Operations: Distribution. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Audit of Water System Operations: Distribution Exhibit 3 - Presentation B. ID 21-456 Receive a report, hold a discussion, and give staff direction regarding FY 2021-22 departmental budget presentations for Fleet, Capital Projects/Engineering, Development Services/Real Estate, Solid Waste, Water, Wastewater/Drainage, Environmental Services and Streets. Page 2 Printed on 7/27/2021 City Council Meeting Agenda July 27, 2021 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Fleet Presentation Exhibit 3 - Capital Projects Engineering Exhibit 4 - Environmental Services Exhibit 5 - Streets Presentation Exhibit 6 - Development Services, Real Estate Presentation Exhibit 7 - Solid Waste Presentation Exhibit 8 - Solid Waste Rate Presentation Exhibit 9 - Water Presentation Exhibit 10 - Water Rate Presentation Exhibit 11 - Wastewater Presentation Exhibit 12 - Water Rate Audit Follow-up Memo C. ID 21-1054 Receive a report, hold a discussion, and give staff direction regarding a follow up of federal American Rescue Plan (ARP) Act of 2021 and proposed uses for ARP funds received by the City of Denton. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - Coronavirus State and Local Fiscal Relief Fund Interim Final Guidance Exhibit 4 - ARPA Survey Results NOTE: Any item for which a formal action at the Special Called Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. Following the completion of the Work Session, the City Council will convene in a Special Called Meeting to consider the following items: 1. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A - I). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 21-966 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to execute a funding agreement with Denton Community Food Center to provide Community Development Block Grant-Coronavirus funds for public facility improvements Page 3 Printed on 7/27/2021 City Council Meeting Agenda July 27, 2021 in Denton, Texas; authorizing the expenditure of funds in an amount not to exceed $439,483.00; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 – Ordinance-Agreement B. ID 21-1507 Consider approval of a resolution of the City of Denton, Texas, amending Resolution No. 19-2886 relating to the Bond Oversight Committee, to amend the manner in which members are appointed to the committee; and provide for an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution C. ID 21-1489 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a contract with On Computer Services, L.L.C., dba Unified Power, for uninterruptible power supply (UPS) maintenance and services for the Technology Services Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7546 - awarded to On Computer Services, L.L.C., dba Unified Power, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $195,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Evalaution Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract D. ID 21-1490 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a contract with Groggy Dog Sportswear & Graphic Design, LLC for athletic shirts and jerseys for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7602 - awarded to Groggy Dog Sportswear & Graphic Design, LLC, for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $120,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract E. ID 21-1491 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a contract with DLT Solutions, LLC, through the Department of Information Resources (DIR) Cooperative Purchasing Network Contract No. DIR-TSO-4236, for AutoCAD AEC Collection Software system subscription, maintenance, and purchase of licenses for the Technology Services Department; providing for the expenditure of funds therefor; and providing an effective date (File 7630 - awarded to DLT Solutions, LLC, in the four (4) year not-to-exceed amount of $228,873.00). Page 4 Printed on 7/27/2021 City Council Meeting Agenda July 27, 2021 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Quotes Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract F. ID 21-1492 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of Change Order No. 3 to the contract between the City of Denton and MSB Constructors, Inc., to provide additional services for the Development Services Center Parking Lot Improvements Project; providing for the expenditure of funds therefor; and providing an effective date (File 7452 - Change Order No. 3 in the not-to-exceed amount of $45,395.74, for a total contract award aggregated to $1,038,225.83). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Contract and Ordinance Exhibit 3 - Change Order 1 Exhibit 4 - Change Order 2 Exhibit 5 - Ordinance and Change Order 3 G. ID 21-1406 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a First Amendment to Solid Waste Disposal Contract with Frontier Access, LLC; and providing an effective date. Attachments: Exhibit 1 - AIS Exhibit 2 - Ordinance Exhibit 3 - Frontier Access LLC H. ID 21-1446 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the Interim City Manager, or her designee, to execute an Interlocal Cooperation Contract in the form of a Memorandum of Understanding with the State of Texas, Texas Department of Public Safety, authorizing the Denton Police Department to perform Uniform Commercial Vehicle Weight Inspections and Enforcement; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and MOU - Vehicle Weight Inspections I. ID 21-1447 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the Interim City Manager, or her designee, to execute an Interlocal Cooperation Contract in the form of a Memorandum of Understanding with the State of Texas, Texas Department of Public Safety, establishing responsibilities, policies, and guidelines for the Denton Police Department to conduct Federal Safety Regulation Inspections; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and MOU 2. ITEMS FOR INDIVIDUAL CONSIDERATION Page 5 Printed on 7/27/2021 City Council Meeting Agenda July 27, 2021 A. ID 21-1552 Consider approval of a resolution of the City of Denton abolishing The Community Development Advisory Committee; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Community Development Advisory Committee Resolution Exhibit 3 - Resolution - Abolishing the CDAC Exhibit 4 - Presentation B. ID 21-1553 Consider adoption of an ordinance of the City of Denton repealing Article III, “Human Services Committee,” of Chapter 14 of the Code of the City of Denton, Texas; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Article III of Chapter 14 Exhibit 3 - Ordinance - Repealing HSAC Exhibit 4 - Presentation C. ID 21-979 Consider approval of a resolution of the City of Denton creating a Community Services Advisory Committee to advise the city council on programs, services, and use of public resources to address complex social problems such as economic instability, housing, and homelessness and for meeting community service needs; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Community Development Advisory Committee Resolution Exhibit 3 - Article III of Chapter 14 Exhibit 4 - Resolution Creating the CSAC Exhibit 5 - Presentation D. ID 21-1538 Consider approval of a resolution of the City Council of the City of Denton for the appointment of one member to the Board of Managers of the Denco Area 9-1-1 District for a two-year term beginning on October 1, 2021 and ending on September 30, 2023, and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution Exhibit 3 - Denco Area 9-1-1 District Letter dated June 1, 2021 Exhibit 4 - Current Denco 9-1-1 Board of Managers Exhibit 5 - Presentation E. ID 21-791 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to execute a Roadway Development Agreement between the City of Denton and Sagebrook Denton, LP, for the dedication and installation of transportation infrastructure at or adjacent to the Sagebrook Addition; authorizing the expenditure of funds therefor; authorizing acceptance of land and improvements; and providing an effective date. Page 6 Printed on 7/27/2021 City Council Meeting Agenda July 27, 2021 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Exhibit 3 - PP20-0019 Exhibit 4 - PD20-0001f Exhibit 5 - FP20-0028a Exhibit 6 - CEP21-0030 Exhibit 7 - Presentation - Updated 7/27 F. ID 21-1514 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to execute a Park Development Agreement between the City of Denton and Sagebrook Denton, LP, for the dedication of park land at the Sagebrook Addition; authorizing acceptance of land; and providing an effective date. Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 – Ordinance.pdf Exhibit 3 – Presentation .pdf Exhibit 4- Final Plat.pdf 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://www.cityofdenton.com/en-us/government/open/agendas-minutes) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on July 23, 2021, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. 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