City Council

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council Tuesday, September 9, 2025 2:00 PM Council Work Session Room & Council Chambers SPECIAL CALLED WORK SESSION BEGINS AT 2:00 P.M. IN THE COUNCIL WORK SESSION ROOM CLOSED MEETING BEGINS IMMEDIATELY FOLLOWING THE WORK SESSION IN THE COUNCIL WORK SESSION ROOM CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE CLOSED MEETING IN THE COUNCIL CHAMBERS CONSIDERATION OF THE PUBLIC HEARING(S) WILL CONVENE AT 6:30 P.M. REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Individuals may speak during a Council meeting under one of the following categories: Comments on Agenda Items: Public comments can be given for any item considered by the Council, EXCEPT work session reports or closed meetings. Individuals are only able to comment one time per agenda item and cannot use more than one method to comment on a single agenda item. Public comments are limited to three (3) minutes per citizen. Public Hearing Items: Individuals are limited to four (4) minutes per public hearing item. _________________________________________________________________________________ Individuals may participate by using one of the following methods: 1. In Person for Regular or Consent Agenda Items: To provide in-person comments on consent agenda items, individuals must be present at the Work Session portion of the meeting. To provide in-person comments on individual consideration items, individuals must be present at the Regular or Special Session portion of the meeting. In both instances, individuals must also submit a speaker card (available at the meeting location) to the City Secretary prior to the item being called. 2. In Person for Public Hearing Items: Page 1 Printed on 9/9/2025 City Council Meeting Agenda September 9, 2025 For public hearing items, speaker cards are encouraged but not required. 3. eComment: The agenda is posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to make virtual comments using the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar. Using eComment, Individuals may indicate support or opposition and submit a brief comment about a specific agenda item. eComments may be submitted up until the start of the meeting at which time the ability to make an eComment will be closed. eComments will be sent directly to members of the City Council immediately upon submission and recorded by the City Secretary into the Minutes of the Meeting. _________________________________________________________________________________ After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, September, 9, 2025 at 2:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by submitting a completed speaker card (available at the meeting location) to the City Secretary at the commencement of the Work Session meeting. Registration is required prior to the time the City Council considers this item. 2. Requests for clarification of agenda items listed on this agenda for public hearing and individual consideration. This section allows members of the City Council to ask questions on items listed on this agenda for public hearing and individual consideration. Responses to questions on items listed under the consent agenda that are received prior to the meeting are available by clicking on Exhibit 1 below. The responses will be available prior to the start of the meeting, when applicable. Any handouts distributed at the meeting will also be uploaded to the below link by 12:00 p.m. on the business day following the meeting. Members of the Council may remove items from the consent agenda. When items are removed from the consent agenda and placed on the regular agenda by members of the council, the removed items shall be taken up in the order of removal right after the consent agenda. A. ID 25-1378 Meeting Questions, Responses & Handouts Attachments: Exhibit 1 - Agenda Information Sheet 3. Work Session Reports A. ID 25-1536 Receive a report, hold a discussion, and give staff direction regarding the Fiscal Year 2025-26 Annual Internal Audit Plan. [Estimated Presentation/Discussion Time: 30 minutes] Page 2 Printed on 9/9/2025 City Council Meeting Agenda September 9, 2025 Attachments: Exhibit 1 - Agenda Information Sheet.pdf Exhibit 2 - Fiscal Year 2025-26 Audit Plan Proposals Memo.pdf Exhibit 3 - Presentation.pdf B. ID 25-1366 Receive a report, hold a discussion, and give staff direction on an update to the City’s Inclement Weather Policy. [Estimated Presentation/Discussion Time: 1 hour] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - Use of City Facilities for Inclement Weather C. ID 25-1566 Receive a report, hold a discussion, and give staff direction regarding the City Manager’s Proposed FY 2025-26 Budget. [Estimated Presentation/Discussion Time: 1 hour] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - Budget Follow Up Memo D. ID 25-033 Receive a report, hold a discussion, and give staff direction on pending City Council requests for: 1) Uniformity of board and commission member terms [Estimated Presentation/Discussion Time: 30 minutes] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance 24-1725 Exhibit 3 - Presentation Following the completion of the Work Session, the City Council will immediately convene in the Special Called Meeting in the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas for consideration of the Consent Agenda and Items for Individual Consideration. Consideration of the Public Hearing(s) will convene at 6:30 p.m. The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the ‘Public Power Exception’). NOTE: Any item for which a formal action at the Special Called Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. _________________________________________________________________________________ Page 3 Printed on 9/9/2025 City Council Meeting Agenda September 9, 2025 AFTER DETERMINING THAT A QUORUM IS PRESENT, THE SPECIAL CALLED MEETING OF THE CITY OF DENTON CITY COUNCIL WILL CONVENE IN THE COUNCIL CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS FOR CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION IMMEDIATELY FOLLOWING THE WORK SESSION MEETING. CONSIDERATION OF THE PUBLIC HEARING(S) WILL CONVENE AT 6:30 P.M. 1. CONSENT AGENDA Each of these items is recommended by Staff or a board, commission, and committee. Approval thereof will be strictly on the basis of those recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. For those items recommended by a specific board, commission, or committee, the agenda item will reference that recommendation. To view the video of the related board, commission, or committee meeting, as applicable, a link can be found within the applicable supporting documentation (Exhibit 1). Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – Y). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 25-1591 Consider approval of a resolution of the City of Denton confirming the appointment of Ingrid Rex as the Interim City Secretary; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution B. ID 25-066 Consider approval of the minutes of the August 9, 2025, Budget Workshop Meeting and the August 19, 2025, Regular Meeting. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - August 9, 2025 Minutes Exhibit 3 - August 19, 2025 Minutes C. ID 25-1575 Consider a nomination/reappointment to the Denton Police Department Chief of Police Advisory Board. Attachments: Exhibit 1 - Agenda Information Sheet D. ID 25-1571 Consider a nomination/reappointment to the Denton Police Department Chief of Police Advisory Board. Attachments: Exhibit 1 - Agenda Information Sheet E. ID 25-1569 Consider a nomination/reappointment to the City of Denton Library Board. Attachments: Exhibit 1 - Agenda Information Sheet Page 4 Printed on 9/9/2025 City Council Meeting Agenda September 9, 2025 F. ID 25-1572 Consider a nomination/reappointment to the City of Denton Planning and Zoning Commission. Attachments: Exhibit 1 - Agenda Information Sheet G. ID 25-1576 Consider a nomination/reappointment to the City of Denton Planning and Zoning Commission. Attachments: Exhibit 1 - Agenda Information Sheet H. ID 25-1568 Consider a nomination/reappointment to the City of Denton Public Utilities Board. Attachments: Exhibit 1 - Agenda Information Sheet I. ID 25-1570 Consider a nomination/reappointment to the City of Denton Zoning Board of Adjustment. Attachments: Exhibit 1 - Agenda Information Sheet J. ID 25-1635 Consider a nomination/reappointment to the City of Denton Planning and Zoning Commission. Attachments: Exhibit 1 - Agenda Information Sheet K. ID 25-1636 Consider a nomination/appointment to the City of Denton Historic Landmark Commission. Attachments: Exhibit 1 - Agenda Information Sheet L. ID 25-1574 Consider a nomination/reappointment to the City of Denton Sustainability Framework Advisory Committee. Attachments: Exhibit 1 - Agenda Information Sheet M. ID 25-1486 Consider approval of a resolution authorizing the City Manager to sign a Memorandum of Understanding with the City of Arlington, City of Fort Worth, Dallas Fort Worth International Airport, Perot Field, and the City of Mineral Wells regarding the development of an airport coalition of take-off and landing locations for electric vertical take-off and landing (eVTOL) vehicles; and providing an effective date. Airport Advisory Board recommends approval (5-0). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution Exhibit 3 - Memorandum of Understanding N. ID 25-1499 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Mountain Cascade of Texas, LLC, for the construction and movement of public water/wastewater utilities in support of TxDOT’s FM 1515 widening from I-35 Frontage Road to Westcourt Road for the Capital Projects Department; providing for the expenditure of funds therefor; and providing an effective date (IFB 7968-007 – awarded to Mountain Cascade of Texas, LLC, in the not-to-exceed amount of $4,987,742.55). The Public Utilities Board recommends approval (5 - 0). Page 5 Printed on 9/9/2025 City Council Meeting Agenda September 9, 2025 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract O. ID 25-1500 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Enverus, Inc., for load and renewable forecasting services for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date. (RFP 8800 – awarded to Enverus, Inc., in the three (3) year not-to-exceed amount of $255,000.00). The Public Utilities Board recommends approval (5 - 0). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract P. ID 25-1501 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Enverus, Inc., for Market Fundamentals and Analytics Services for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (RFP 8843 – awarded to Enverus, Inc., in the three (3) year not-to-exceed amount of $247,500.00). The Public Utilities Board recommends approval (5 - 0). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract Q. ID 25-1502 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under RFP 8716 for the DME Compensation Study for the Human Resources Department; and providing an effective date (RFP 8716). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance R. ID 25-1503 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Safe Software Inc., for the purchase of the Feature Manipulation Engine (FME) for the Technology Services Department, which is the sole provider of this software, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000, shall be awarded by the governing body; providing for the expenditure of funds therefor; and providing an effective date (File 8756 - awarded to Safe Software Inc., for one (1) year, with the option for three (3) additional one (1) year extensions, in the total four (4) year not-to-exceed amount of $125,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract S. ID 25-1504 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Boot Barn, Inc., for Page 6 Printed on 9/9/2025 City Council Meeting Agenda September 9, 2025 the citywide full service boot program for various city departments; providing for the expenditure of funds therefor; and providing an effective date (RFP 8769 - awarded to Boot Barn Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $750,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract T. ID 25-1505 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with SHI Government Solutions, Inc., through The Interlocal Purchasing System (TIPS) Cooperative Program Contract No. 230105, for the procurement of the NEOGOV Suite for the Human Resources Department; providing for the expenditure of funds therefor; and providing an effective date (File 8893 - awarded to SHI Government Solutions, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $1,136,407.66). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Quote Exhibit 3 - Ordinance U. ID 25-1538 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Zencity Technologies US, Inc., for a centralized community engagement and community sentiment software for the Marketing and Communications Department; providing for the expenditure of funds therefore; and providing an effective date (RFP 8852 - awarded to Zencity Technologies US, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $400,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract V. ID 25-1540 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Techline, Inc., for the purchase of transmission hardware supplies to be stocked in the City of Denton Warehouse; providing for the expenditure of funds therefor; and providing an effective date (IFB 8872 - awarded to Techline, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $1,500,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Bid Tabulation Exhibit 3 - Ordinance and Contract W. ID 25-1541 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Doggett Freightliner Page 7 Printed on 9/9/2025 City Council Meeting Agenda September 9, 2025 of South Texas, LLC, through the Buy Board Cooperative Purchasing Network Contract Nos. 687-22 and 723-23, for purchases, maintenance, and repairs of medium-duty and heavy-duty trucks for the Fleet Services Department; providing for the expenditure of funds therefor; and providing an effective date (File 8873 - awarded to Doggett Freightliner of South Texas, LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $4,303,585.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Cooperative Pricing Exhibit 3 - Ordinance and Contract X. ID 25-1547 Consider adoption of an ordinance by the City of Denton authorizing the City Manager to execute a Gas Line Rearrangement and Abandonment Agreement with EnLink North Texas Gathering, LP (“EnLink”), for the relocation of a 6-inch gas pipeline (DC-320), (“EnLink Facilities”), for the City’s Hickory Creek Road Phase 3 Widening and Realignment Project; providing for the expenditure of funds in the not-to-exceed amount of Three Hundred Twenty-Five Thousand Twenty-Three Dollars ($325,023.00); authorizing the expenditure of funds therefor; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Agreement Y. ID 25-1592 Consider adoption of an ordinance of the city council of the City of Denton, Texas, approving a negotiated settlement between the Atmos cities steering committee (“ACSC”) and Atmos Energy Corp., Mid-Tex division regarding the company’s 2025 rate review mechanism filing; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest; approving an attachment establishing a benchmark for pensions and retiree medical benefits; requiring the company to reimburse ACSC’s reasonable ratemaking expenses; determining that this ordinance was passed in accordance with the requirements of the Texas open meetings act; adopting a savings clause; declaring an effective date; and requiring delivery of this ordinance to the company and the ACSC’s legal counsel. Attachments: Exhibit 1 - Agenda Information Sheet.pdf Exhibit 2 - Ordinance Exhibit 3 - RRM Tariffs Exhibit 4 - Atmos Pension and Retiree Benchmark Exhibit 5 - Atmos Average Bill 2. PUBLIC HEARINGS A. ID 24-2622 Hold a public hearing and receive citizen input on the FY 2025-26 Proposed Budget. TAXPAYER IMPACT STATEMENT FISCAL YEAR 2025-26 This taxpayer impact statement is required by Government Code § 551.043(c) to be Page 8 Printed on 9/9/2025 City Council Meeting Agenda September 9, 2025 posted on the notice of a meeting at which a governmental body will discuss or adopt a budget for the governmental body. This Taxpayer Impact Statement shows the median-value homestead property in the City of Denton, a comparison of the property tax bill in dollars pertaining to the property for the current fiscal year to an estimate of the property tax bill in dollars for the same property for the upcoming fiscal year. Taxpayer Impact Statement FY 2025 FY 2026 FY 2026 Adopted No-New-Revenue Proposed Tax Rate Total tax rate (per $100 of value) $0.585420 $0.554279 $0.595420 Median homestead taxable value $379,836 $386,698 $386,698 Tax on average homestead $2,223.64 $2,143.39 $2,302.48 Difference to Current Year Tax Bill ($80.25) $78.84 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - 2025 Notice of Budget Hearing Exhibit 3 - Presentation B. ID 24-2623 Hold a public hearing on proposed property tax increase that will not exceed $0.605420 per $100 valuation. The proposed rate will exceed the no new revenue tax rate ($0.554279 per $100) but will not exceed the voter-approval tax rate ($0.610157 per $100). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - 2025 Notice of Proposed Tax Rate Exhibit 3 - Presentation 3. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 25-1498 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract and lease agreement with Mayhill Renewables, LLC, to design, fabricate, construct, commission, and operate a Renewable Natural Gas (RNG) Facility to treat landfill and digester gas at the City of Denton Landfill for the Solid Waste and Water Utilities Departments; providing for the expenditure of funds therefor; and providing an effective date (RFP 8465 – awarded to Mayhill Renewables, LLC, for a primary construction phase and twenty (20) year term). The Public Utilities Board recommends approval (5 - 0). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Lease Agreement Exhibit 4 - Presentation Exhibit 5 - Ordinance and Contract B. ID 25-1520 Consider approval of a resolution of the City of Denton nominating members to the Board Page 9 Printed on 9/9/2025 City Council Meeting Agenda September 9, 2025 of Directors of the Denton Central Appraisal District; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet.pdf Exhibit 2 - Resolution.pdf Exhibit 3 - DCAD Memo.pdf Exhibit 4 - Presentation.pdf 4. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, if applicable in accordance with Texas Government Code, Section 551.001, et seq. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on September 3, 2025, in advance of the three (3) business day posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. A revised version was posted on September 9, 2025. __________________________________________ OFFICE OF THE CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST TWO (2) BUSINESS DAYS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 10 Printed on 9/9/2025