Library Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Library Board Wednesday, October 7, 2020 1:00 PM Council Work Session Room Note: President Jean Greenlaw, Vice President Benjamin Huttash, Secretary Kate Margolis and Members Laura Cantu, Jim Owen, and Ling Jeng will be participating in the meeting via video/teleconference. REGISTRATION GUIDELINES FOR ADDRESSING THE LIBRARY ADVISORY BOARD. Due to COVID-19 precautions, members of the public will not be able to attend the October 7, 2020 Library Advisory Board meeting in person. To accommodate and receive input on agenda items, citizens will be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): • Virtual White Card – On October 2, 2020, the agenda was posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an online form, will be made available under the main heading on the webpage. Within this form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to members of the Library Advisory Board and recorded by the Secretary. Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Chair will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant’s name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. OR • By phone – Citizens wishing to speak over the phone during this meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Chair. When the call is initially received, a staff member will receive the caller’s information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller’s information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Chair will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting time of their desired agenda item. Individuals will be able to comment once per agenda item, no matter the method. After determining that a quorum is present, the Library Board of the City of Denton, Texas will convene in a Regular Meeting on Wednesday, October 7, 2020, at 1:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. PRESENTATION FROM MEMBERS OF THE PUBLIC Page 1 Printed on 10/2/2020 Library Board Meeting Agenda October 7, 2020 This section of the agenda permits a person to make comments regarding public business on items not listed on the agenda. This is limited to two speakers per meeting with each speaker allowed a maximum of four (4) minutes. Such person(s) shall have registered under the REGISTRATION GUIDELINES FOR ADDRESSING THE LIBRARY BOARD detailed at the beginning of this agenda. Registration is required prior to the time this agenda item is read into the record. 2. ITEMS FOR CONSIDERATION A. LB20-023 Consider approval of the minutes of March 9, 2020. Attachments: Library Board Minutes 3-9-2020 B. LB20-018 Receive an informational report and hold a discussion regarding the Friends of the Denton Public Libraries. Attachments: Agenda Information Sheet-Friends C. LB20-022 Receive an informational report and hold a discussion regarding the Emily Fowler Library Foundation. Attachments: Agenda Information Sheet-Foundation D. LB20-020 Receive a report and hold a discussion regarding the delay of the election of a President, Vice President, and Secretary for the Library Board. Attachments: Agenda Information Sheet-Election of Officers E. LB20-019 Receive a report and hold a discussion regarding library phased reopening plans during the COVID-19 pandemic. Attachments: Agenda Information Sheet-Library Reopening Plans F. LB20-021 Receive a report, hold a discussion, and consider recommending approval of the following Denton Public Library Policy updates: · Circulation Policy Attachments: Agenda Information Sheet-Policy updates Circulation Services Policy G. LB20-017 Receive a report and hold a discussion regarding: · Library departmental reorganization · One-desk service model · Reading Nook Park at Emily Fowler Central Library · FY20/21 Library Department Budget · Library Grant Awards · DISD Student Books2Go Accounts · Emily Fowler Central Library moving project Attachments: Library Board Agenda Information Sheet Library Org Chart Reading Nook Park Photos 3. CONCLUDING ITEMS Page 2 Printed on 10/2/2020 Library Board Meeting Agenda October 7, 2020 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Library Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 2nd day of October, 2020 at 3:35 p.m. ____________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 3 Printed on 10/2/2020