Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, January 25, 2016 9:00 AM Service Center Training Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, January 25, 2016 at 9:00 a.m. in the Service Center Training Room at the City of Denton Service Center, 901-A Texas Street, Denton, Texas at which the following items will be considered: The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. PUBLIC HEARINGS A. PUB16-001 Hold a public hearing and consider recommending that the City Council adopt a resolution regarding the proposed site for construction, expansion, and use of an electric power transmission /distribution substation located generally south of the 2400 Block of Shady Oaks Drive, in the Mary Austin Survey, Abstract number four, in the City of Denton, Texas; as part of Denton Municipal Electric’s service territory. [Brinker Substation] Attachments: Exhibit 1 - Project Information Sheet for Brinker Substation Exhibit 2 - DME System Substation Map Exhibit 3 - Brinker Substation TM Line Easements Map Exhibit 4 - Brinker Substation Site Map REGULAR MEETING The Public Utilities Board will convene in a Regular Meeting at which the following items will be considered: CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities or his designee to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment of other action under the Consent Agenda (Agenda Items A – E). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – E below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the City of Denton Page 1 Printed on 1/22/2016 Public Utilities Board Meeting Agenda January 25, 2016 first items following approval of the Consent Agenda. A. PUB16-011 Consider recommendation of approval of an amendment to the multi-year Professional Services Agreement for an amount not to exceed $520,000 between Denton Municipal Electric (DME) and ReSolved Energy Consulting, LLC (REC) for DME’s energy consulting needs to meet the demands of an ever-changing energy market. Attachments: Exhibit 1 - Scope of Work B. PUB16-012 Consider recommending an ordinance of the City Council of the City of Denton, Texas, authorizing the City Manager to execute a professional services agreement for architectural, structural, mechanical, and electrical design services to support the design of the new City of Denton Regional Home Chemical Collection Facility to be located at 1527 South Mayhill Road; providing for the expenditure of funds therefor; and providing an effective date (File 5906 awarded to Nelson + Morgan Architects, Inc. in the not-to-exceed amount of $239,935. Attachments: Exhibit 1- Professional Services Agreement Exhibit 2- Ordinance C. PUB16-013 Consider recommending adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving the expenditure of funds for the purchase of a three year service contract from PerkinElmer Health Sciences, Inc. for the maintenance of the Perkin-Elmer ELAN9000 Inductively Coupled Plasma Mass Spectrometer (ICP-MS) being operated by the Municipal Lab. Service on this specialized instrument is available from only one source and, in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 6047- PerkinElmer Contract the annual estimated amount of $29,500 for a three year total not to exceed $88,016.40). Attachments: Exhibit 1 - Sole Source Letter Exhibit 2 - Quote D. PUB16-015 Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract through the Buy Board Cooperative Purchasing Network for the acquisition of two (2) trench rollers for the City of Denton Water Distribution Department; and providing an effective date (File 6050-awarded to Kirby Smith Machinery, Inc. in the amount of $69,736.00). Attachments: Exhibit 1 - Trench Roller Quotes Exhibit 2 - Trench Roller Comparison E. PUB16-017 Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract through the Buy Board Cooperative Purchasing Network for the acquisition of one (1) J&J Trailer for the City of Denton Solid Waste Department; and providing an effective date (File 6051-awarded to Rush Truck Center in the amount of $85,600.00). Attachments: Exhibit 1 - Trailer Quote City of Denton Page 2 Printed on 1/22/2016 Public Utilities Board Meeting Agenda January 25, 2016 ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB16-016 Consider approval of the Public Utilities Board Meeting minutes of January 11, 2016. Attachments: Exhibit 1 - PUB 1-11-16 Draft Minutes B. PUB16-006 Receive a report, hold a discussion and give staff direction regarding a recommendation to the City Council that it adopt an ordinance accepting competitive proposal(s) and awarding a contract for professional utility line tree trimming services for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (RFP 5991 - Electric Utility Line Tree Trimming Services for a three (3) year not-to-exceed amount of $3,849,256.50). Attachments: Exhibit 1 - Evaluation Sheet Exhibit 2 - Tree Trimming Presentation C. PUB16-014 Receive a report on the wastewater collection system asset management program and use for regulatory compliance. D. PUB16-018 ACM Update 1. New Business Matrix Attachments: Exhibit 1 - New Business Matrix CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2016 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY City of Denton Page 3 Printed on 1/22/2016 Public Utilities Board Meeting Agenda January 25, 2016 NOTE: THE CITY OF DENTON SERVICE CENTER TRAINING ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. City of Denton Page 4 Printed on 1/22/2016