Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, November 7, 2016 9:00 AM Service Center Training Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, November 7, 2016 at 9:00 a.m. in the Service Center Training Room at the City of Denton Service Center, 901-A Texas Street, Denton, Texas at which the following items will be considered: The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CLOSED MEETING A. PUB16-175 Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under Texas Government Code Section 551.086. Receive a presentation from Denton Municipal Electric staff (“DME”) regarding public power competitive and financial matters pertaining to plans, strategies, opportunities, and developments for generation improvements to the DME system; discuss and deliberate strategies regarding same; discuss and deliberate opportunities and strategies for the City to acquire purchased power and enter into agreements regarding the same, in order to meet its future energy needs. Take final action on a purchased power agreement with Santa Rita Wind Energy, LLC. B. PUB16-233 Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under Texas Government Code Section 551.086. Receive a presentation from Denton Municipal Electric staff (“DME”) regarding public power competitive and financial matters pertaining to plans, strategies, opportunities, and developments for generation improvements to the DME system; discuss and deliberate strategies regarding same; discuss and deliberate opportunities and strategies for the City to acquire purchased power and enter into agreements regarding the same, including a power purchase agreement with Las Majadas Wind Farm, LLC, in order to meet its future energy needs. Take final action on a power purchase agreement with Las Majadas Wind Farm, LLC. C. PUB16-238 Deliberations Regarding Real Property - Under Texas Government Code Section 551.072; Consultation with Attorneys - Under Texas Government Code Section 551.071. Receive information from staff and discuss, deliberate, and provide staff with City of Denton Page 1 Printed on 11/4/2016 Public Utilities Board Meeting Agenda November 7, 2016 direction regarding the potential acquisition of real property interests located from North Lakes Substation of Denton Municipal Electric and proceeding east along Riney Rd, then turning north along Nicosia St., then east along W. Hercules Lane and terminating at the Denton North Substation of Denton Municipal Electric, in the City of Denton, Denton County, Texas; where discussion had, deliberation, and direction given, by the Denton Public Utility Board in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third party. Consultation with the City’s attorneys regarding legal issues associated with the acquisition of the real property interests described above; discussion of these legal matters in an open meeting would conflict with the duty of the City’s attorneys to the City of Denton and the Denton Public Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. [North Lakes to Denton North TM Line] D. PUB16-240 Deliberations Regarding Real Property - Under Texas Government Code Section 551.072; Consultation with Attorneys - Under Texas Government Code Section 551.071. Receive information from staff and discuss, deliberate, and provide staff with direction regarding the potential acquisition of real property interests to a 2.168 acre tract of land situated in the Gideon Walker Survey, Abstract No. 1330, in the City of Denton, Denton County, Texas; discussion had, deliberation, and direction given, by the Denton Public Utility Board in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third party. Consultation with the City’s attorneys regarding legal issues associated with the acquisition of the real property interests described above; discussion of these legal matters in an open meeting would conflict with the duty of the City’s attorneys to the City of Denton and the Denton Public Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. [Spencer to Pockrus TM Line] E. PUB16-243 Deliberations regarding Real Property - Under Texas Government Code Section 551.072; Consultation with Attorneys - Under Texas Government Code Section 551.071. Receive information from staff, discuss, deliberate, and provide staff with direction pertaining to the potential acquisition of real property interests and being situated in the J.C. Baker Survey, Abstract No. 47, the A.E. Cannon Survey, Abstract No. 232, the J. Fisher Survey, Abstract No. 421, the S. Hembrie Survey, Abstract No. 643, the B. Merchant Survey, Abstract No. 800, the C. Poullalier Survey, Abstract No. 1006, the E. Pickett Survey, Abstract No. 1018, the S.A. Venters Survey, Abstract No. 1315, and the W.E. Penley Survey, Abstract No. 1729, City and County of Denton, Texas, and generally located along FM Highway 2181 (Teasley Lane) the limits of which being bounded to the north by Lillian Miller Parkway and to the south by the drive entrance to Hickory Creek Mobile Home Park. Consultation with the City’s attorneys regarding legal issues associated with the potential acquisition City of Denton Page 2 Printed on 11/4/2016 Public Utilities Board Meeting Agenda November 7, 2016 or condemnation of the real property interests described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton Public Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. (FM Highway 2181 Utility Relocations project) ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER EXCEPTION’). THE PUBLIC UTILITIES BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. REGULAR MEETING Following the completion of the Closed Meeting, the Public Utilities Board will convene in a Regular Meeting at which the following items will be considered: CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities or his designee to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment of other action under the Consent Agenda (Agenda Items A – J). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – J below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB16-218 Consider recommending adoption of an ordinance awarding a contract to upgrade Supervisory Control and Data Acquisition (SCADA) hardware and software system for Denton Municipal Electric (DME); providing for the expenditure of funds therefor; and providing an effective date (File 4074-SCADA System upgrade for Denton Municipal Electric awarded to Open Systems International (OSI) in the amount of $527,365). Attachments: Exhibit 1- Quote Exhibit 2 - Sole Source Letter Exhibit 3- Sole Source Memo B. PUB16-222 Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a purchase through City of Denton City of Denton Page 3 Printed on 11/4/2016 Public Utilities Board Meeting Agenda November 7, 2016 contract for the acquisition of one (1) Refuse Compactor for the City of Denton Solid Waste Department; and providing an effective date (File 6264-awarded to Holt Caterpillar in the amount of $894,714). Attachments: Exhibit 1 - Quote C. PUB16-225 Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute contract for the acquisition of one (1) Refuse Trailer for the City of Denton Solid Waste Department which are available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from requirements of competitive bidding; and providing an effective date (File 6265-awarded to East Manufacturing in the amount of $68,200). Attachments: Exhibit 1 - Quote Exhibit 2 - East Mfg Standardization Memo D. PUB16-226 Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract through the Buyboard Cooperative Purchasing Network for the acquisition of one (1) Backhoe for the City of Denton Water Distribution Department; and providing an effective date (File 6270-awarded to Holt Caterpillar in the amount of $123,972.77). Attachments: Exhibit 1 - Backhoe Comparison and Quotes E. PUB16-227 Consider recommending adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving three (3) year software maintenance for continued vendor support of the Milsoft Interactive Voice Response and associated software modules along with new hardware and software upgrades, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 3881 awarded to Milsoft Utility Systems for a three (3) year not-to-exceed amount of $176,500). Attachments: Exhibit 1- Quotes Exhibit 2 - Sole Source Letter Exhibit 3- Sole Source Memo F. PUB16-229 Consider recommending adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving a purchase of an EMC Vplex system, a disaster recovery component; as approved by the State of Texas Department of Information Resources (DIR-TSO-2634/DIR-TSO-2542); providing for the expenditure of funds therefor; and providing an effective date (File 6271-awarded to Presidio Networked Solutions Group, LLC not-to-exceed amount of $152,209.11). Attachments: Exhibit 1 - Presidio Quotes Exhibit 2 - Letter of Intent G. PUB16-236 Consider recommending approval of a sole source Pipe Condition Assessment Service Agreement between the City of Denton and Pure Technologies U.S. Inc., in the total amount not to exceed $592,740 for the Lake Lewisville Water Treatment Plant 30 inch untreated water transmission pipeline inspection and condition City of Denton Page 4 Printed on 11/4/2016 Public Utilities Board Meeting Agenda November 7, 2016 assessment. (File 6281) Attachments: Exhibit 1 - Location Map Exhibit 2 - Pure Technology Sole Source Waiver and Experience Exhibit 3 - Pipeline Condition Assessment Services Agreement Exhibit 4 - CIP Detail Sheet Exhibit 5 - Sole Source Letter H. PUB16-237 Consider a recommendation that the City Council adopt an ordinance finding that a public use and necessity exists to acquire fee interest to a 1.851 acre tract of land and easement interests to a 0.851 acre tract of land and a 0.086 tract of land situated in the B.B.B.&C. R.R. Survey, Abstract No. 186, City of Denton, Denton County, Texas, and of the Real Property Records of Denton County, Texas (“Property Interests”), for the public use of, expansion, construction, maintenance, and operation of an electric transmission lines, ancillary facilities and structures, including drainage and access; authorizing the City Manager, acting City Manager, or his designee, to make initial and final offers to execute an easement, between the City of Denton, Texas (“City”), as grantee, and J.F.S. 1992 Irrevocable Trust (“Owner”), as grantor, to acquire the Property Interests for the total purchase price of $81,230.00, and other consideration; authorizing the filing of eminent domain proceedings to acquire the Property Interests if the final offer is not accepted; authorizing the expenditure of funds; and providing an effective date. [North Lakes to Denton North TM Line] Attachments: Exhibit 1 - Transmission Line Map Exhibit 2 - Fee and Easement Maps Exhibit 3 - Proposed ROW Deed - McKamy [North Lakes to Denton North TM Line] Exhibit 4 - Proposed Electric Utility Easement - McKamy [North Lakes to Denton North TM Line] Exhibit 5 - Proposed Utility and Drainage Easement - McKamy [North Lakes to Denton North TM Line] I. PUB16-239 Consider a recommendation that the City Council adopt an ordinance finding that a public use and necessity exists to acquire easement interests to a 2.168 acre tract of land situated in the Gideon Walker Survey, Abstract No. 1330, City of Denton, Denton County, Texas, and of the Real Property Records of Denton County, Texas (“Property Interests”), for the public use of, expansion, construction, maintenance, and operation of an electric transmission lines, ancillary facilities and structures; authorizing the City Manager, acting City Manager, or his designee, to make initial and final offers to execute an easement, between the City of Denton, Texas (“City”), as grantee, and Timber Links Apartments, LLC (“Owner”), as grantor, to acquire the Property Interests for the total purchase price of $93,060.00, and other consideration; authorizing the filing of eminent domain proceedings to acquire the Property Interests if the final offer is not accepted; authorizing the expenditure of funds; and providing an effective date. [Spencer to Pockrus TM Line] Attachments: Exhibit 1 - Transmission Line Map Exhibit 2 - Easement Map Exhibit 3 - Proposed Electric Utility Easement - Timber Links [Spencer to Pockrus TM Line] City of Denton Page 5 Printed on 11/4/2016 Public Utilities Board Meeting Agenda November 7, 2016 J. PUB16-242 Consider a recommendation of an ordinance of the City of Denton determining the public use, need, and necessity for the acquisition of various permanent easements and temporary construction easements generally located along FM 2181 (Teasley Lane) the limits of which being bounded to the north by Lillian Miller Parkway and to the south by the southeastern boundary of Hickory Creek Mobile Home Park and being situated in the J. C. Baker Survey, Abstract No. 47, the A. E. Cannon Survey, Abstract No. 232, the J. Fisher Survey, Abstract No. 421, the S. Hembrie Survey, Abstract No. 643, the B. Merchant Survey, Abstract No. 800, the C. Poullalier Survey, Abstract No. 1006, the E. Pickett Survey, Abstract No. 1018, the S.A. Venters Survey, Abstract No. 1315, and the W. E. Penley Survey, Abstract No. 1729, City and County of Denton, Texas, and with the use, purpose and legal descriptions of each easement being more particularly described in the attached Exhibit “A” (the “Property Interests”); authorizing the City Manager and City Attorney, or their respective designees, to acquire the property interests by agreement including making all offers required by law; authorizing the use of the power of eminent domain to condemn the property interests if an agreement cannot be reached; and authorizing the City Attorney, or her designee, to file eminent domain proceedings if necessary; authorizing the expenditure of funding; making findings; providing a savings clause; and providing an effective date. (FM 2181 Utility Relocations Project) Attachments: Exhibit 1- Location Map Exhibit 2- Site Map Exhibit 3- Ordinance ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB16-231 Consider approval of the Public Utilities Board Meeting minutes of October 10, 2016. Attachments: Exhibit 1 - PUB Draft Minutes 10-10-16 B. PUB16-219 Receive a report, hold a discussion and consider recommending approval of a contract with Can-Fer Construction for procurement of substation construction services in an amount not to exceed $17,620,000 (RFP #6085) Attachments: Exhibit 1 - Evaluation Summary for RFP Exhibit 2 - Unit Prices and Estimated Contract Amount Exhibit 3 - CIP Substation Projects Map C. PUB16-223 Receive a report and hold a discussion regarding the compensation and classification study conducted by UM Global HR. Attachments: Exhibit 1 - Power Point Presentation by UMGHR D. PUB16-234 Recommend approval to proceed with the pilot of Routeware-Fleet Management Software for a sixty (60) day period to evaluate the efficiencies created through the use of the software and to evaluate the capability of Routeware to integrate with our current information management software, Paradigm. City of Denton Page 6 Printed on 11/4/2016 Public Utilities Board Meeting Agenda November 7, 2016 Attachments: Exhibit 1-Routeware Proposal City of Denton Exhibit 2-Paradigm Proposal for Routeware Integration E. PUB16-232 ACM Update: 1. Hurricane Matthew Return Press Release 2. Memo Santee Cooper 3. Matrix Attachments: Exhibit 1 - Hurricane Matthew Return Press Release Exhibit 2 - Santee Cooper Letter Exhibit 3 - New Business Matrix - Copy CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2016 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON SERVICE CENTER TRAINING ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. City of Denton Page 7 Printed on 11/4/2016