Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, February 13, 2017 9:00 AM Service Center Training Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, February 13, 2017 at 9:00 a.m. in the Service Center Training Room at the City of Denton Service Center, 901-A Texas Street, Denton, Texas at which the following items will be considered: The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. REGULAR MEETING The Public Utilities Board will convene in a Regular Meeting at which the following items will be considered: CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities or his designee to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment of other action under the Consent Agenda (Agenda Items A – I). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – I below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB16-263 Consider a recommendation for Weaver Consultants Group (WCG), Ft. Worth, Texas, to provide professional design, engineering, and emergency construction services for the installation of an expansion of the existing soil vapor extraction system, the odor control system, to provide operational training of the systems, and provide an air permit update and permit modification for these system expansions to the Texas Commission of Environmental Quality (TCEQ) for the projected amount of $272,225, (File #6330). Attachments: Exhibit 1 - Weaver Consulting Group proposal Exhibit 2 - Declaration of an Emergency B. PUB17-012 Consider recommending the adoption an ordinance defining a 0.084 acre portion of a 9.5 acre blanket electric easement recorded in Volume 357, Page 48, Deed City of Denton Page 1 Printed on 2/10/2017 Public Utilities Board Meeting Agenda February 13, 2017 Records, Denton County, Texas, and located in the R.B. Longbottom Survey, Abstract No. 775; providing for severability and an effective date. [Blanket electric easement description refinement to provide for specific location of electric infrastructure] Attachments: Exhibit 1 - Location Map Exhibit 2 - Site Map Exhibit 3 - Survey Exhibit Exhibit 4 - Property Boundary Survey C. PUB17-023 Consider ratification of City Council’s approval of a contract with Wilson Contractor Services, LLC, Denton Texas, for installing water lines to Denton Energy Center in the amount not to exceed $530,485.15. (RFP #6403) Attachments: Exhibit 1 - Summary of proposal evaluations Exhibit 2 - Summary of proposals including alternative D. PUB17-030 Consider recommending approval of a contract for the acquisition of (1) trommel, (1) sorting station, (1) mobile horizontal high speed grinder and (1) mobile slow speed shredder for use in landfill mining operations by the City of Denton Solid Waste Department; and providing an effective date (File 6212-awarded to multiple vendors in the amount not to exceed $1,905,610). Attachments: Exhibit 1 Sorting Station Pricing Sheet.pdf Exhibit 2 Trommel Pricing Sheet.pdf Exhibit 3 Shredder Pricing Sheet.pdf Exhibit 4 Grinder Pricing Sheet.pdf E. PUB17-035 Consider recommendation of an ordinance of the City of Denton, Texas authorizing the City Manager to execute a Contract by and between the City of Denton, Texas and LCG Consulting, Inc. (LCG) regarding a Software Licensing Agreement for the UPLAN Network Power Model (NPM), Application Programming Interface (API), 2017 ERCOT Database, and ERCOT Market Tools for purpose of supporting the Energy Management Operation of DME; providing for the expenditure of funds therefore; providing an effective date of February 21, 2017 (Initial File No. RFP 5424 - Awarded to LCG Consulting, Inc. (LCG) in the amount of not-to-exceed $309,000). F. PUB17-036 Consider a recommendation for CP&Y, Dallas, Texas, to provide professional services to assist the City of Denton Solid Waste & Recycling Department with development, design, and construction related services for Departmental capital construction projects, in the amount of $90,000. (PSA 6381) Attachments: Exhibit 1 - CP&Y Proposal G. PUB17-042 Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute contract for the acquisition of one (1) Refuse Trailer for the City of Denton Solid Waste Department which are available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from requirements of competitive bidding; and providing an effective date (File 6361-awarded to East Manufacturing City of Denton Page 2 Printed on 2/10/2017 Public Utilities Board Meeting Agenda February 13, 2017 in the amount of $68,200). Attachments: Exhibit 1 Refuse Trailer Exhibit 2 East Mfg Standardization Memo H. PUB17-044 Consider recommending adoption of an ordinance accepting competitive proposals and awarding a contract for the purchase of high density polyethylene pipe (HDPE) for the City of Denton Landfill; providing for the expenditure of funds therefor; and providing an effective date (RFP 6236-awarded to Scheele Engineering Corporation (SECOR), Houston, Tx. in the three (3) year not-to-exceed amount of $687,402). Attachments: Exhibit 1- RFP 6236 HDPE Pipe and Accessories I. PUB17-045 Consider recommending approval to award a first amendment change order request of $85,000 to the original contract amount of $366,000 via RFP 5821 with Clevest Solutions, Inc. in accordance with the quote provided from Clevest Solutions, Inc. This change order brings the existing contract amount to a new total of $451,000. Change Order contract amendments are allowed per Local Government Code Rule §252.048(d) which allows up to a 25% increase in a contract amount. Attachments: Exhibit 1 - Partially Executed Clevest Amendment #1 Proposal ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB17-040 Consider approval of the Public Utilities Board Meeting minutes of January 23, 2017. Attachments: 1-23-17 PUB Minutes B. PUB17-026 Receive a presentation from staff regarding opportunities for offering Energy Management services to municipalities; discuss and deliberate strategies regarding same; discuss providing Energy Management services to municipalities. C. PUB17-027 Consider recommending approval of Amendment #3 to a Contract with Barco Construction Co., for procurement of Underground Electric Service Installation for Denton Municipal Electric, while continuing electric underground service installation in the further amount of $1,209,371 (RFP #5567- Amendment #3 to Three Year Contract for Underground Service Installation Awarded to Barco Construction Co., in the original not-to-exceed amount of $4,837,484; with the not-to-exceed amount now totaling $6,046,855). Attachments: Exhibit 1 - Amendment #1 - Addition of pricing for 10 Line Items not included in original RFP Exhibit 2 - Amendment #2 - Addition of pricing for 3 Line Items needed due to a change in materials being suppli D. PUB17-041 ACM Update: 1. Matrix Attachments: 1 - New Business Matrix CONCLUDING ITEMS City of Denton Page 3 Printed on 2/10/2017 Public Utilities Board Meeting Agenda February 13, 2017 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2017 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON SERVICE CENTER TRAINING ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. City of Denton Page 4 Printed on 2/10/2017