Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, June 12, 2017 9:00 AM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, June 12, 2017 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION A. PUB17-083 Receive a report from staff regarding various scenarios for moving the City of Denton toward 100% renewable energy. Attachments: Exhibit 1 - 100% RENEWABLES B. PUB17-107 Receive a report, hold a discussion and give staff direction on the Denton Municipal Electric Fiscal Year 2017-18 Operating and Capital Budget. Attachments: Exhibit 1 - Electric Budget Exhibit 2 - Electric Budget Presentation Exhibit 3 - Capital Budget Project Detail C. PUB17-120 Receive a report, hold a discussion and give staff direction on the Water Fiscal Year 2017-18 Operating and Capital Budget. Attachments: Exhibit 1 Water Baseline Budget Exhibit 2 Water Proposed Budget Exhibit 3 Presentation D. PUB17-121 Receive a report, hold a discussion and give staff direction on the Wastewater Fiscal Year 2017-18 Operating and Capital Budget. Attachments: Exhibit 1 WW Baseline Budget Exhibit 2 WW Proposed Budget Exhibit 3 Presentation E. PUB17-122 Receive a report, hold a discussion and give staff direction on the Solid Waste Fiscal Year 2017-18 Operating and Capital Budget. Attachments: Exhibit 1 Baseline Budget Exhibit 2 Proposed Budget Exhibit 3 Presentation The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. City of Denton Page 1 Printed on 6/9/2017 Public Utilities Board Meeting Agenda June 12, 2017 CLOSED MEETING A. PUB17-106 DELIBERATIONS REGARDING CERTAIN PUBLIC POWER UTILITIES: COMPETITIVE MATTERS --- Under Texas Government Code §551.086. Receive competitive public power information and financial information from staff in the form of the draft operating budget for Denton Municipal Electric (“DME”) for FY 2017-2018, including without limitation, revenues, expenses, and commodity volumes; discuss, deliberate, and provide staff with direction regarding such matters. B. PUB17-132 DELIBERATIONS REGARDING REAL PROPERTY - Texas Government Code Section 551.072; CONSULTANT WITH ATTORNEY - Texas Government Code Section 551.071. Discuss, deliberate, and receive information from staff and provide staff with direction pertaining to the lease and use of 1001 S. Mayhill Rd., Buildings 101 and 102, and 651 S. Mayhill Rd., Denton, Denton County, Texas. Consultation with the City’s attorneys regarding legal issues associated with lease of lease and use of said property described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER EXCEPTION’). THE PUBLIC UTILITIES BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. Following the completion of the Closed Meeting, the Public Utilities Board will convene in a Regular Meeting at which the following items will be considered: REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. City of Denton Page 2 Printed on 6/9/2017 Public Utilities Board Meeting Agenda June 12, 2017 Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – F). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – F below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB17-028 Consider recommending approval of “Declaration of an Emergency” and associated cost in the not-to-exceed amount of $59,996.00 for repairing the Transfer Pump #2 of the City of Denton’s Lake Ray Roberts Water Plant (RFQ #6344). Attachments: Exhibit 1 - Emergency Declaration Exhibit 2 - TPS #2 Inspection Report Exihibit 3 - Price Quote & Invoices B. PUB17-102 Consider a recommendation for approval of an Interlocal Cooperation Agreement between the City of Denton, Texas and the City of Irving, Texas to provide for the Cities to transfer ground mulch between Cities when available and needed, and to provide emergency landfill and equipment support to one another as appropriate, when needed. (File # 6398) Attachments: Exhibit 1 - Interlocal Agreement Denton_Irving C. PUB17-119 Consider recommendation of an ordinance accepting competitive proposals and awarding a contract for the excavation and construction of landfill cells 3B, C, and D at the City of Denton Landfill, providing for the expenditure of funds therefor; and providing for an effective date (RFP 6395-awarded to Hammett Excavation, in an amount of $3,982,737) Attachments: Exhibit 1 - Cell Construction Bid Summary Exhibit 2 - Cell Construction Best & Final Offer Exhibit 3 - Landfill Current Fill Map D. PUB17-123 Consider recommending approval of a Professional Services Agreement for Architect or Engineer between the City of Denton and Birkhoff, Hendricks & Carter, L.L.P. in the amount of $229,492.00 for Engineering Services associated with the Hwy 380 to IH 35 and Scripture to IH 35 Water Transmission Line projects (Contract #6479). Attachments: Exhibit 1 - CIP 2016-Hwy 380 to I35 Transmission Line Exhibit 2 - CIP 2016-Scripture to I35 Transmission Line (2) Exhibit 3 - Engineering Scope and Fee E. PUB17-124 Consider recommending approval of a Professional Services Agreement for Architect or Engineer between the City of Denton and Kimley-Horn & Associates, Inc. in the amount of $504,500.00 for Engineering Services associated with the Allred to John Paine Road Water Transmission Line project (Contract #6478). Attachments: Exhibit 1 - CIP 2016-Allred Transmission Line Exhibit 2 - Engieering Scope and Fee -Allred F. PUB17-125 Consider recommending approval of the adoption of an ordinance providing for the City of Denton Page 3 Printed on 6/9/2017 Public Utilities Board Meeting Agenda June 12, 2017 expenditure of funds for the emergency replacement of four (4) pumps at the Pecan Creek Water Reclamation Plant Raw Sewage Pump Station No. 2 in accordance with provisions of section 252.022 of the local government code exempting such purchases from requirements of competitive bidding; and providing an effective date (File 6470-awarded to Control Specialist Services, LP in the estimated amount of $437,134; $78,485 for valves purchase to Hugh M. Cunningham Inc, and expenditure of $150,000 for purchase of pipes and fittings for installation of the pumps for an estimated grand total of $665,619). Attachments: Exhibit 1 - Control Specialist Services, LP Scope of Work and Cost Proposal Exhibit 2 - Hugh M Cunningham Purchase Order for valves Exhibit 3 - PUB Agenda Item for RSPS No. 2 Design Contract 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB17-127 Consider approval of the Public Utilities Board Meeting minutes of May 22, 2017. Attachments: 1. PUB Draft Minutes 5-22-17 B. PUB17-128 ACM Update: 1. 2nd Quarter Financial Report 2. Solid Waste FTE Comparison 3. Matrix Attachments: 1. 2nd Quarter Financial Report 2. Solid Waste FTE Comparison 3. New Business Matrix - PUB 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2017 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY City of Denton Page 4 Printed on 6/9/2017 Public Utilities Board Meeting Agenda June 12, 2017 NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. City of Denton Page 5 Printed on 6/9/2017