Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, March 26, 2018 6:00 PM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, March 26, 2018 at 6:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION A. PUB18-046 Receive a report, hold a discussion and give staff direction regarding the use of unbudgeted capital project funds for storm water drainage projects. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance No. 2001-428 Exhibit 3 - Ordinance No. 2002-019 Exhibit 4 - Drainage Resource & Expenditure History Exhibit 5 - Presentation B. PUB18-050 Receive a report, hold a discussion and give staff direction regarding a proposed rate reduction for residential Solid Waste customers. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation C. PUB18-057 Receive a report, hold a discussion and give staff direction regarding current City of Denton facilities and how to proceed with planning for future space needs regarding the Denton Service Center, Traffic Operations Building, and storage facility located at 651 Mayhill Road. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Municipal Facilities Presentation- Service Center The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CLOSED MEETING A. PUB18-058 Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under Texas Government Code Section 551.086. Receive information from staff, and discuss, deliberate and provide direction to staff Page 1 Printed on 3/23/2018 Public Utilities Board Meeting Agenda March 26, 2018 regarding the future plans for, and current and future operations of, the Gibbons Creek Steam Electric Station owned by the Texas Municipal Power Agency. (The City of Denton is a member of TMPA). ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER EXCEPTION’). THE PUBLIC UTILITIES BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. Following the completion of the Closed Meeting, the Public Utilities Board will convene in a Regular Meeting at which the following items will be considered: REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – G). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – G below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB18-043 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for household hazardous disposal services with Green Planet Inc.; providing for the expenditure of funds therefore; and providing an effective date (RFP 6618-awarded to Green Planet Inc., in the not-to-exceed amount of $216,350). Attachments: Exhibit 1 -Agenda Information Sheet Exhibit 2 - Pricing Tabulation Exhibit 3 - Contract Exhibit 4 - Ordinance B. PUB18-052 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to Page 2 Printed on 3/23/2018 Public Utilities Board Meeting Agenda March 26, 2018 execute a contract through the Buy Board Cooperative Purchasing Network Contract # 515-16 for the acquisition of one (1) replacement 2018 Case model 590SN Extended Reach Backhoe for $92,897.24 for the Denton Municipal Electric Distribution Department; providing for the expenditure of funds therefor; and providing an effective date (File 6763 - awarded to Associated Supply Company, Inc., in the amount of $92,897.24). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Comparison and Quotes Exhibit 3 - Ordinance C. PUB18-053 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract# 515-16 for the acquisition of one (1) replacement Kubota model SVL95-2SHFC compact track loader for $63,497.59 for the Water Distribution Department; providing for the expenditure of funds therefor; and providing an effective date (File 6764 - awarded to Zimmerer Kubota & Equipment, Inc., in the amount of $63,497.59). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Comparison and Quotes Exhibit 3 - Justification Memo Exhibit 4 - Ordinance D. PUB18-054 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for Maintenance and Repairs of TXDOT Street Lights with Standard Utility Construction, Inc.; providing for the expenditure of funds therefore; and providing an effective date (RFP 6640 awarded to Standard Utility Construction, Inc. in the not-to-exceed amount of $300,000). Attachments: Exhibit 1 - PUB Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Contract Exhibit 4 - Ordinance E. PUB18-059 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for the purchase of substation Remote Terminal Unit (RTU) software and Human Machine Interface (HMI) software, with Subnet Solutions, Inc., which is the sole provider of this software. In accordance with Texas Local Government Code 252.022, provides that procurement of commodities and services that are available from one source are exempt from competitive bidding; and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 6500 awarded to Subnet Solutions, Inc. in the not-to-exceed amount of $307,980). Page 3 Printed on 3/23/2018 Public Utilities Board Meeting Agenda March 26, 2018 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - RTU Cost Comparison Exhibit 3 - Subnet Sole Source Letter Exhibit 4 - Department Justification Memo Exhibit 5 - Contract rev Exhibit 6 - Ordinance 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB18-045 Consider approval of the Public Utilities Board Meeting minutes of February 26, 2018. Attachments: PUB Draft Minutes 2-26-18 B. PUB18-047 Consider recommending approval of the Watershed Protection division’s sponsorship agreement with Keep Denton Beautiful, Inc., in the amount of $8,000. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution R18-095 Exhibit 3 - Sponsorship application Exhibit 4 - Sponsorship Application letter Exhibit 5 - KDB Tax Exemption Certificate Exhibit 6 - KDB Tax Exempt IRS form 990 Exhibit 7 - Watershed Sponsorship Presentation C. PUB18-051 Consider recommending adoption of an ordinance of the City of Denton, a Texas Home-Rule Municipal Corporation, amending Ordinance No. 2017-273 to reduce solid waste residential collection service rates, and remove certain administrative rate setting provisions; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance No. 2017-273 Exhibit 3 - Ordinance D. PUB18-055 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for a utility assistance program supporting low-income households; providing for the expenditure of funds therefore; and providing an effective date (RFP 6669- awarded to Interfaith Ministries of Denton Inc. in the not-to-exceed amount of $375,000). Attachments: Exhibit 1 - PUB Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Contract Exhibit 4- PUB Staff Presentation Exhibit 5 - Ordinance E. PUB18-056 Consider recommending adoption of an ordinance authorizing the City Manager, or his designee, to sign a Notice of Extension of the TMPA Power Sales Contract for Seasonal Page 4 Printed on 3/23/2018 Public Utilities Board Meeting Agenda March 26, 2018 Operation from September 1, 2018 to September 30, 2018 pursuant to Section 5.1.3 of the TMPA Amended Joint Operating Agreement. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Notice of Extension of the Power Sales Contract for Seasonal Operation Exhibit 3 - Ordinance Exhibit 4 - Amendment No. 2 to the TMPA Joint Operating Agreement Exhibit 5 - TMPA Power Sales Contract (amended) Exhibit 6 - Presentation F. PUB18-026 ACM Update: 1. First Quarter Financial Report 2. Impact Fee Capital Improvement Advisory Committee Update 3. Gibbons Creek Plant Closure Update 4. DME Transmission and Substation Expansion Program 5. Future Agenda Items 6. Matrix Attachments: 1. First Quarter Financial Report 2. Impact Fee Capital Improvements Advisory Committee 3. Gibbons Creek Plant Closure Update 4. DME Transmission and Substation Update 3-26-18 5. Future Agenda Item List 6. New Business Matrix - PUB 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2018 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY Page 5 Printed on 3/23/2018 Public Utilities Board Meeting Agenda March 26, 2018 NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 6 Printed on 3/23/2018