Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, October 22, 2018 6:00 PM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, October 22, 2018 at 6:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – D). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – D below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB18-158 Consider recommending the adoption of an ordinance authorizing the City Manager to execute a Water Main Cost Participation Agreement between the City of Denton, Texas and 380 Storage of Denton, LLC for the City’s participation in the oversizing of water mains and in accordance with the terms and conditions of this ordinance; authorizing the expenditure of funds therefore; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Locaton Map Exhibit 3 - City Cost Participation Estimate Final Exhibit 4 - Water Oversize Participation Agreement Exhibit 5 - CIP Detail Sheet Exhibit 6 - Ordinance B. PUB18-201 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas Page 1 Printed on 10/22/2018 Public Utilities Board Meeting Agenda October 22, 2018 home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Halff Associates, Inc., for Architect or Engineer Services for the Locust and Elm Street Water, Wastewater and Drainage Improvements project, as set forth in the agreement; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-041 - Professional Services Agreement for Architect or Engineer Services awarded to Halff Associates, Inc. in the not-to-exceed amount of $837,900). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract C. PUB18-206 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to approve a contract with Coufal-Prater Equipment, LLC dba United Ag & Turf, for mowers and tractors for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (IFB 6864 - awarded to Coufal-Prater Equipment, LLC dba United Ag & Turf in the five (5) year not-to-exceed amount of $550,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Bid Tabulation Exhibit 3 - FY18-19 List of Items Being Replaced Exhibit 4 - Ordinance and Contract D. PUB18-207 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to approve a contract with James Wood Autopark, Inc., for the supply of medium duty truck chassis for various City of Denton Departments; providing for the expenditure of funds therefor; and providing an effective date (IFB 6865 - awarded to James Wood Autopark, Inc., in the three (3) year not-to-exceed amount of $4,000,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Bid Tabulation Exhibit 3 - FY18-19 List of Items Being Replaced Exhibit 4 - Ordinance and Contract 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB18-200 Consider approval of the Public Utilities Board Meeting minutes of October 8, 2018. Attachments: PUB Draft Minutes 10-8-18 B. PUB18-204 Receive nominations and elect a secretary of the Public Utilities Board. C. PUB18-192 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute an Agreement with Huitt-Zollars, Inc., for Engineering Related Professional Services for the McKinney Street Widening Project, as set forth in the agreement; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-040 - Agreement for Engineering Related Professional Services awarded to Huitt-Zollars, Inc., in the Page 2 Printed on 10/22/2018 Public Utilities Board Meeting Agenda October 22, 2018 not-to-exceed amount of $1,731,200). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract D. PUB18-199 ACM Update: 1. Informal Staff Report - Sewage release 2. Future Agenda Items 3. Matrix Attachments: 1. Informal Staff Report Sewage release 2. Future Agenda Item List 3. New Business Matrix - PUB 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2018 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 3 Printed on 10/22/2018