Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, February 25, 2019 6:00 PM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, February 25, 2019 at 6:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – F). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – F below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB19-026 Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to approve Supplemental Agreement No. 3 to Easement No. DACW63-2-81-0724 by and between the City of Denton (City) and the Department of Army, Corps of Engineers (USACE) as grantor, renewing the existing sewer easement on USACE property to allow for continued maintenance and operation of the City’s Hickory Creek basin lift station and combining Easement No. DACW63-2-81-0724 with Easement No. DACW63-2-85-0509 for the associated pipeline; authorizing the expenditure of funds therefor; and providing for severability and an effective date. (Lewisville Lake offsite sanitary sewer easement; a lift station; appurtenant facilities; and 15” pipeline - Hickory Creek at Old Alton Road.) Page 1 Printed on 2/25/2019 Public Utilities Board Meeting Agenda February 25, 2019 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Lewisville Lake Location Map Exhibit 3 - Lewisville Lake Site Map Exhibit 4 - Ordinance B. PUB19-029 Consider recommending adoption of an ordinance of the City of Denton, approving a City sponsorship in an amount not to exceed $8,500 of in-kind services and resources for the Keep Denton Beautiful annual Great American Cleanup event on Saturday, March 23, 2019; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Exhibit 3 - Fee Schedule Exhibit 4 - Sponsorship Request C. PUB19-030 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 534-17 for highway safety and traffic control products to be used by various City of Denton departments; providing for the expenditure of funds therefor; and providing an effective date (File 6960 - awarded to Buyers Barricades, Inc., for one (1) year, with the option for two (2) additional one (1) year extensions, in a total three (3) year not-to-exceed amount of $300,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Ordinance and Contract D. PUB19-031 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for the purchase of one (1) 40’ automatic tarping machine with Tarpomatic, Inc., which is the sole provider of this item in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding; and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 6968 - awarded to Tarpomatic, Inc., in the not-to-exceed amount of $65,787). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Justification Letter Exhibit 3 - Quote Exhibit 4 - Ordinance and Contract E. PUB19-032 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 515-16 for the acquisition of one (1) Wheel Loader for the Solid Waste Landfill Department; providing for the expenditure of funds therefor; and providing an effective date (File 6969 - awarded to Kirby-Smith Machinery, Inc., in the not to exceed amount Page 2 Printed on 2/25/2019 Public Utilities Board Meeting Agenda February 25, 2019 of $287,845). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Quote Comparison Exhibit 3 - Ordinance F. PUB19-033 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 515-16 for the acquisition of one (1) Motor Grader for the Solid Waste Landfill Department; providing for the expenditure of funds therefor; and providing an effective date (File 6970 - awarded to RDO Equipment Company, in the not-to-exceed amount of $313,673.54). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Quote Comparison Exhibit 3 - Ordinance 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB19-035 Consider approval of the Public Utilities Board Meeting minutes of February 11, 2019. Attachments: PUB Draft Minutes 2-11-19 B. PUB19-034 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 521-16 for the acquisition of fifteen (15) heavy duty trucks for the Solid Waste, Water Distribution, Wastewater Collection and Streets Departments; providing for the expenditure of funds therefor; and providing an effective date (File 7009 - awarded to Rush Truck Center, in the not-to-exceed amount of $3,489,640). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Comparison and Quotes Exhibit 3 - Ordinance Exhibit 4 - Presentation C. PUB19-036 ACM Update: 1. GO Funded Projects 2. Future Agenda Items 3. Matrix Attachments: 1. GO Funded Projects 2. Future Agenda Item List 3. New Business Matrix - PUB 3. CONCLUDING ITEMS Page 3 Printed on 2/25/2019 Public Utilities Board Meeting Agenda February 25, 2019 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2019 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 4 Printed on 2/25/2019