Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, May 6, 2019 9:00 AM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, May 6, 2019 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION A. PUB19-084 Receive a report, hold a discussion and give staff direction regarding the Customer Service Fiscal Year 2019-20 Operating Budget. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 Customer Service Presentation B. PUB19-089 Receive a report, hold a discussion and give staff direction regarding the Water Fiscal Year 2019-20 Operating and Capital Budget. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 FY2019-20 Water Budget Book.pdf Exhibit 3 Water Budget Presentation.pdf C. PUB19-090 Receive a report, hold a discussion and give staff direction regarding the Wastewater and Drainage Fiscal Year 2019-20 Operating and Capital Budget. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 FY2019-20 Wastewater Budget Book.pdf Exhibit 3 Wastewater Budget Presentation.pdf Exhibit 4 Drainage Budget Presentation.pdf The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Page 1 Printed on 5/2/2019 Public Utilities Board Meeting Agenda May 6, 2019 Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – D). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – D below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB19-013 Consider recommending adoption of an Ordinance of the City Council of the City of Denton, Texas, repealing Ordinance No. 2018-237; approving and adopting the 2019 Denton Municipal Electric - Energy Risk Management Policy (“2019 ERMP”); authorizing and approving the execution by the Mayor, or his designee, of the 2019 ERMP; delegating authority as provided in the 2019 ERMP; authorizing and approving the subsequent execution of contracts and related and ancillary documents, including, without limitation, nominations, certificates, assignments, licenses, directions, instruments, confirmations, orders and statements, as are authorized by the 2019 ERMP, which are incident to or related thereto; confirming that the City of Denton, Texas, its Mayor, its City Council members, its City Manager, or his designees, and its City Secretary, or her designees, are authorized to perform such acts and obligations as are reasonably required to consummate those future transactions which are provided for and authorized by the 2019 ERMP; finding that the purchase of electricity, natural gas, and related commodities are exempt from the requirement of competitive bidding; finding that the purchase of electric energy, natural gas and related commodities made by the City under the terms of the 2019 ERMP are in the public welfare of the citizens and electric ratepayers of the City; authorizing the expenditure of funds therefor; providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Exhibit 3 - Updated Energy Risk Management Policy Exhibit 4 - Red line Energy Risk Management Policy Exhibit 5 - Risk Policy Implementation Tasks Status Report Exhibit 6 - Enterprise Risk Management Memorandum B. PUB19-065 Consider recommending adoption of an Ordinance of the City of Denton authorizing the City Manager, or designee, to execute a confidentiality and non-disclosure agreement between the City and Saturn Power Corporation; providing for a severability clause; and providing for an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance C. PUB19-080 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Holt CAT through the Sourcewell Cooperative Purchasing Network Contract Number 032515, for the acquisition of one (1) Caterpillar model 836K Compactor for the Solid Waste Department; authorizing the expenditure of funds therefor; and declaring an effective date (File 7058 - awarded to Catepillar Inc. dba Holt Page 2 Printed on 5/2/2019 Public Utilities Board Meeting Agenda May 6, 2019 CAT, in the not-to-exceed amount of $203,238.56). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2a - Evaluation Sheet Exhibit 2b - Quote Exhibit 3 - Ordinance D. PUB19-082 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 527-17 for the acquisition of LED Street Lights for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (File 7067 - awarded to Dealers Electric Supply Co., in the not-to-exceed amount of $200,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2a - Evaluation Sheet Exhibit 2b - Quote Exhibit 3 - Ordinance 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB19-087 Consider approval of the Public Utilities Board Meeting Minutes of April 22, 2019. Attachments: 1. PUB Draft Minutes 4-22-19 B. PUB19-081 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Jagoe-Public Company, Inc., for the construction of the PEC 4 Drainage Improvements Phase 1 and 2 and Elm, and Locust Water and Sewer Improvements Phase 1 for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (IFB 6900-001 - awarded to Jagoe-Public Company, Inc., in the not-to-exceed amount of $10,960,623.19). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Project Map Exhibit 3 - Bid Tabulation Exhibit 4 - Letter of Recommendation Exhibit 5 - Ordinance C. PUB19-083 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Public Works Contract with Rey-Mar Construction for the construction of the Hickory Creek lift station for the City of Denton, providing for the expenditure of funds therefor; and providing an effective date. (IFB 6894 - awarded to Rey-Mar Construction, in the not-to-exceed amount of $3,418,000). Page 3 Printed on 5/2/2019 Public Utilities Board Meeting Agenda May 6, 2019 Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Map Exhibit 3 - Bid Tabulation Exhibit 4 - Ordinance and Contract D. PUB19-086 Consider recommending adoption of an ordinance of the City of Denton (“City”) authorizing the City Manager, or his designee, to execute a Purchase Agreement by and between MD Masud Reza (the “Owner”), and the City, regarding the sale and purchase of fee simple to an approximate 1.656 acre tract, more or less, situated in the Alexander Hill Survey, Abstract No. 623, Denton County, Texas for the purchase price of Two Million Nine Hundred Ninety-Nine Thousand Seven Hundred Fifty Dollars and No Cents ($2,999,750.00), as prescribed in the Purchase Agreement; authorizing the expenditure of funds therefor; authorizing relocation expenditures; providing for severability and an effective date. (Eagle Electric Substation - 801-811 Eagle Drive & 827 Bernard Street) Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Location Map 1.656 acre (PUB) Exhibit 3 - Site Map 1.656 acre (PUB) Exhibit 4 - Resolution 2016-028 Eagle Substation Site Approval (PUB) Exhibit 5 - Ord 2017-156 Authorization to acquire 1.656 acre Reza tract (PUB) Exhibit 6 - Ordinance - Reza Purchase Agreement (PUB) E. PUB19-088 ACM Update 1. Future Agenda Items 2. Matrix Attachments: 1. Future Agenda Item List 2. New Business Matrix - PUB 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2019 at ________o'clock (a.m.) (p.m.) Page 4 Printed on 5/2/2019 Public Utilities Board Meeting Agenda May 6, 2019 __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 5 Printed on 5/2/2019