Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, July 8, 2019 9:00 AM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, July 8, 2019 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION A. PUB19-116 Receive a report, hold a discussion and give staff direction regarding the Denton Municipal Electric (DME) Fiscal Year 2019-20 Operating Budget and Capital Improvement Program. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - FY 2019-20 Electric Budget Book Exhibit 3 - FY 2019-20 Electric Budget Presentation Exhibit 4 - Enterprise Risk Consulting (ERC) Review of DME 5 Year Budget Exhibit 5 - Electric DEC MAY 2019 Dashboard The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CLOSED MEETING A. PUB19-131 Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under Texas Government Code Section 551.086. Deliberate and discuss competitive information regarding public power operational and financial matters pertaining to the purchases and risks of wholesale energy supply pertaining to the proposed electric budget. Page 1 Printed on 7/5/2019 Public Utilities Board Meeting Agenda July 8, 2019 ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER EXCEPTION’). THE PUBLIC UTILITIES BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. Following the completion of the Closed Meeting, the Public Utilities Board will convene in a Regular Meeting at which the following items will be considered: REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – G). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – G below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB19-120 Consider recommending adoption of an ordinance of the City of Denton, Texas authorizing the expenditure of funds for the payment of wholesale transmission charges in the total amount of $188,564.50 to Texas Municipal Power Agency; and, providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance B. PUB19-121 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Freese and Nichols, Inc., to perform risk and resiliency assessment to comply with the America Water Infrastructure Act (AWIA) of 2018 as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-061 Professional Services Agreement awarded to Freese and Nichols, Inc. in the not-to-exceed amount of $106,750). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Ordinance and Contract Page 2 Printed on 7/5/2019 Public Utilities Board Meeting Agenda July 8, 2019 C. PUB19-122 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Gupta & Associates Inc., for Development of Water Reclamation SCADA Master Plan for the City of Denton as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6919- Professional Services Agreement awarded to Gupta & Associates Inc., in the not-to-exceed amount of $216,102). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Evaluation Sheet Exhibit 3 - Ordinance and Contract D. PUB19-123 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Last Chance Redi-Mix, LLC for the disposal of spoil materials resulting from internal City construction and maintenance activities; providing for the expenditure of funds therefor; and providing an effective date (IFB 7075 - awarded to Last Chance Redi-Mix, LLC, in the three (3) year not-to-exceed amount of $3,600,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - LLC Membership Exhibit 3 - Ordinance and Contract E. PUB19-124 Consider recommending adoption of an ordinance of the City Council of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the city manager to execute an agreement with ASG Harvest Hill, LTD., a Texas Limited Liability Company, for the city's participation in the oversizing of water mains for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (awarded to ASG Harvest Hill, LTD. in the not to exceed amount of $20,311.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Final Plat Exhibit 3 - Water Plan Exhibit 4 - Oversized Water System Difference Table Exhibit 5 - Agreement Exhibit 6 - Ordinance F. PUB19-128 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Rush Truck Center through the Buy Board Cooperative Purchasing Network Contract Number 521-16 for the acquisition of one (1) medium duty rear load refuse truck for the Solid Waste Department; providing for the expenditure of funds therefor; and providing an effective date (File 7106 - awarded to Rush Truck Center, in the amount of $104,016.59). Page 3 Printed on 7/5/2019 Public Utilities Board Meeting Agenda July 8, 2019 Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Cost Comparision Exhibit 3 - Ordinance G. PUB19-129 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Wärtsilä North America, Inc. for the supply of parts and services for the electric generating equipment at the Denton Energy Center, which is the sole provider of this service in accordance with Texas Local Government Code 252.022, provides that procurement of commodities and services that are available from one source are exempt from competitive bidding; and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7104 - awarded to Wärtsilä North America, Inc., in the two (2) year not-to-exceed amount of $287,096). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Ordinance and Contract 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB19-126 Consider approval of the Public Utilities Board Meeting minutes of June 24, 2019. Attachments: PUB Draft Minutes 6-24-19 B. PUB19-127 ACM Update 1. Quarterly Financial Report ending March 31, 2019 2. Solid Waste Valet Pilot Project 3. Future Agenda Items 4. Matrix Attachments: 1. Second Quarter Financial Report FY 2018-19 2. Solid Waste Valet Pilot Project 3. PUB Future Agenda Items 4. New Business Matrix - PUB 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE Page 4 Printed on 7/5/2019 Public Utilities Board Meeting Agenda July 8, 2019 I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2019 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 5 Printed on 7/5/2019