Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, January 13, 2020 9:00 AM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, January 13, 2020 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION A. PUB20-013 Receive a report, hold a discussion, and give staff direction regarding the potential inclusion of Whitetail/Wolf Ridge wind farm physical energy deliveries in calculating total renewable resource percentages under the Denton Renewable Resource Plan. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Whitetail REC Presentation Exhibit 3 - Energy Risk Consultants Memo on Wolf Ridge The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – E). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – E below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB19-229 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., for hydraulic and alignment study and analysis, design engineering report, final design, bid phase support, and Page 1 Printed on 1/10/2020 Public Utilities Board Meeting Agenda January 13, 2020 construction administration services for the Northwest Booster Pump Station and Water Transmission Main as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-081 - Professional Services Agreement for design services awarded to Kimley-Horn and Associates, Inc., in the not-to-exceed amount of $1,398,600). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Ordinance and Contract B. PUB20-001 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., for utility conflict analysis, surveying, easement acquisition, design, bidding and construction administration services in support of the State reimbursable relocation of water and wastewater utilities within the Interstate Highway 35E Right-of-Way; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-084 Professional Services Agreement awarded to Kimley-Horn and Associates, Inc., in the not-to-exceed amount of $922,800). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Ordinance and Contract C. PUB20-003 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Pastore Houldsworth & Co., LLC, for the development of an Advanced Forecast Model for DME as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7167 - awarded to Pastore Houldsworth & Co., LLC, for development of an Advanced Forecast Model awarded for DME, in the three (3) year not-to-exceed amount of $288,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Pricing Evaluation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract D. PUB20-006 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with SSP Innovations, LLC, for the aid of Denton Municipal Electric (DME)’s Operation Technology and related software systems, which is the sole provider of this software, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7210 - awarded to SSP Innovations, LLC, in the five (5) year not-to-exceed amount of $2,000,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Contract Page 2 Printed on 1/10/2020 Public Utilities Board Meeting Agenda January 13, 2020 E. PUB20-008 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Altec Industries, Inc. through the Sourcewell Cooperative Purchasing Network Contract Number 012418-ALT, for the acquisition of one (1) Altec model AT41M Articulating Telescopic Aerial truck for the Electric Substations Department; authorizing the expenditure of funds therefor; and declaring an effective date (File 7258 - awarded to Altec Industries, Inc., in the not-to-exceed amount of $151,867). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Quote Exhibit 3 - Ordinance 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB20-009 Consider approval of the minutes of December 5, 2019 (tour) and December 9, 2019. Attachments: PUB Draft Minutes 12-05-19 DEC Tour PUB Draft Minutes 12-09-19 B. PUB20-002 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a public works contract with Archer Western Construction, LLC, for the construction of the Hickory Creek Detention Facility and Pecan Creek West Peak Flow Pump Station for the Wastewater Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7061 - awarded to Archer Western Construction, LLC, in the not-to-exceed amount of $14,458,000). Attachments: Exhibit 1 - Agenda Information Sheet-PUB Exhibit 2 - Pricing Evaluation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract Exhibit 5 - Presentation C. PUB20-005 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 601-19, for the purchase of nine (9) new refuse trucks for the Solid Waste Department; providing for the expenditure of funds therefor; and providing an effective date (File 7232 - awarded to Rush Truck Centers of Texas, LP, in the not-to-exceed amount of $2,514,946). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Price Comparison Exhibit 3 - Presentation - PUB Exhibit 4 - Ordinance Page 3 Printed on 1/10/2020 Public Utilities Board Meeting Agenda January 13, 2020 D. PUB20-010 Assistant City Manager Update 1. RFP 7152 Steel Transmission Line Poles 2. Hickory Creek Lift Station Pipe Failure 3. Green Tree Estates 4. Future Agenda Items 5. New Business Action Items Attachments: 1. RFP 7152 Steel Poles 2. Hickory Creek Lift Station Pipe Failure 3. Green Tree Estates 4. Future Agenda Items 5. New Business Action Items 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________ day of ___________________, 2020 at ___________________ __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 4 Printed on 1/10/2020