Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, May 11, 2020 9:00 AM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, May 11, 2020 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: Note: Chair Susan Parker, Vice Chair Billy Cheek and Members Barbara Russell, Karen DeVinney, Russell Bafford, Ed Soph, Charles Parker will be participating in the work session and regular meeting via video/teleconference. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – G). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – G below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB20-080 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under RFP 7102 for the construction of the additions of twelve (12) bays to the Fleet Services Building and four (4) bays to the Flushing Truck Storage Building located at 804 Texas Street; and providing an effective date (RFP 7102). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Ordinance B. PUB20-081 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under RFP 7169 for the Smart Routing Solutions for the City’s Solid Waste and Recycling Departments; and providing an effective date (RFP 7169). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Ordinance C. PUB20-082 Consider recommending adoption of an ordinance of the City of Denton, a Texas Page 1 Printed on 5/8/2020 Public Utilities Board Meeting Agenda May 11, 2020 home-rule municipal corporation, rejecting any and all competitive proposals under RFP 7281 for a professional service agreement to supply a comprehensive Solid Waste Management Strategy, for the Solid Waste and Recycling Departments; and providing an effective date (RFP 7281). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Ordinance D. PUB20-089 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with 7 Arrows Land Staff, LLC, for easement/property acquisition services for the Capital Improvement Program for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6862 - awarded to 7 Arrows Land Staff, LLC, for three (3) years, with the option for two (2) additional one (1) year extensions, in a total five (5) year not-to-exceed amount of $430,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Project List Exhibit 3 - Evaluation Sheet Exhibit 4 - LLC Members Exhibit 5 - Ordinance and Contract E. PUB20-090 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Power Engineers, Inc., for program management, construction inspection services, and professional engineering services, for the Capital Improvement Program for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6862 - awarded to Power Engineers, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in a total five (5) year not-to-exceed amount of $5,070,304.) Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Project List Exhibit 3 - Evaluation Sheet Exhibit 4 - Ordinance and Contract F. PUB20-092 Consider recommending adoption of an Ordinance authorizing an encroachment agreement between the City of Denton, as grantor and TT of North Texas, Inc., a Texas corporation, as grantee, regarding the placement of private improvements that encroaches into (i) a Sanitary Sewer easement, recorded in Volume 464 Page 188, Deed Records, Denton County, Texas and (ii) a Public Utility Easement, recorded in Volume 1143 Page 125, Deed Records, Denton County, Texas and being in the G. Walker Survey, Abstract No. 1330, City of Denton, Denton County, Texas; providing an effective date. (Honda of Denton Encroachment Agreement request - Mark Laird) Page 2 Printed on 5/8/2020 Public Utilities Board Meeting Agenda May 11, 2020 Attachments: Exhibit 1 AIS Exhibit 2 Location Map Exhibit 3 Easement encroachment exhibit Exhibit 4 Water and Sewer Utilities Exhibit 5 Proposed Hail Canopy Exhibit 6 Project narrative letter Exhibit 7 Vesting Deed Exhibit 8 Encroachment Easements Exhibit 9 Encroachment Agreement Exhibit 10 SOS members list G. PUB20-094 Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to convey a supplemental transmission line easement and a temporary construction easement to Oncor Electric Delivery Company LLC. containing approximately a total of 0.9064 acres on a tract of city owned property in the Moreau Forrest Survey, Abstract No. 417, City and County of Denton, Texas, providing for severability and an effective date. Attachments: Exhibit 1 AIS Exhibit 2 Ordinance Final and Easement Documents Exhibit 3 GIS Easement Layout Map Exhibit 4 LLC Members 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB20-074 Consider approval of the minutes of March 9, 2020. Attachments: PUB Draft Minutes 3-09-20 B. PUB20-075 Management Reports 1. Council Approved Procurements during Emergency Declaration 2. Denton Energy Center Dashboard 3. Future Agenda Items 4. New Business Action Items Attachments: 1. Council approved procurements during emergency declaration revised 2. Electric DEC January 2020 Dashboard 3. Future Agenda Items 4. New Business Action Items 3. CONCLUDING ITEMS Page 3 Printed on 5/8/2020 Public Utilities Board Meeting Agenda May 11, 2020 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Following the completion of the Regular Meeting, the Public Utilities Board will convene in a Work Session at which the following items will be considered: WORK SESSION A. PUB20-088 Receive a report, hold a discussion and give staff direction regarding emergency credit and collection measures and reopening strategy. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation B. PUB20-098 Receive a report and hold a discussion regarding the following with respect to Green Tree Estates: 1. Actions taken, and expenditures made, by the City in accordance with the Mayor’s Declaration of Disaster and Ordinance No. 19-2784 as modified; 2. Existing site conditions; 3. Extension of the declaration of disaster and temporary water provision beyond May 22, 2020; 4. Water infrastructure improvement options; and 5. City Council direction received on May 5, 2020. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - March 2020 GTE Communication Following the completion of the Work Session, the Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The Public Utilities Board (PUB) reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 8th day of May 2020 at 8:55 a.m. __________________________________________ CITY SECRETARY Page 4 Printed on 5/8/2020 Public Utilities Board Meeting Agenda May 11, 2020 NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 5 Printed on 5/8/2020