Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, July 13, 2020 9:00 AM Council Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, July 13, 2020 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: Note: Chair Susan Parker, Vice Chair Billy Cheek and Members Barbara Russell, Karen DeVinney, Russell Bafford, Ed Soph, Charles Parker will be participating in the work session and regular meeting via video/teleconference. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – D). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – D below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB20-111 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute approval documents under the Joint Operating Agreement of the Texas Municipal Power Agency (“TMPA”) among and between the Texas Municipal Power Agency, City of Bryan, Texas, Denton, Texas, the City of Garland, Texas and the City of Greenville, Texas, regarding the TMPA budget for the fiscal year 2021; providing for the expenditure of funds therefore; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Exhibit 3 - TMPA Resolution 2020-6-1 Budget Approval Exhibit 4 - TMPA Resolution 2020-6-5 Establishing Charges Exhibit 5 - TMPA FY21-25 Budget Pro Forma B. PUB20-115 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Page 1 Printed on 7/9/2020 Public Utilities Board Meeting Agenda July 13, 2020 Prime Controls, LP, for the Think and DO Conversion project at the Ray Roberts Water Treatment Plant; providing for the expenditure of funds therefor; and providing an effective date (RFP 7369 - awarded to Prime Controls, LP, in the not-to-exceed amount of $135,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract C. PUB20-116 Consider recommending adoption of an ordinance authorizing the City Manager, or his designee, to execute amendment No. 2. between the City of Denton, a Texas municipal home-rule corporation, and the Texas Municipal Power Agency (“TMPA”) that extends the term of the existing agreement by two years to September 1, 2022; authorizing the expenditure of funds; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Exhibit 3 - Transmission Operator Maintenance and Construction Services Agreement D. PUB20-119 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with vendors for the rental of heavy construction equipment for various City Of Denton Departments; providing for the expenditure of funds therefor; and providing an effective date (RFP 7295 - awarded to Kirby-Smith Machinery, Inc., Bane Machinery, Inc., United Rentals (North America), Inc., Romco Equipment Co., LLC, RDO Equipment Co., Sunbelt Rentals, Inc., Herc Rentals, Inc., Associated Supply Company, Inc., dba Asco Equipment, Inc, Closner Equipment Co., Inc., Holt Texas, Ltd., and DCMM Rental One, Ltd. dba Rental One Equipment, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $1,500,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Pricing Evaluation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contracts 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB20-117 Consider approval of the minutes of June 22, 2020. Attachments: PUB Draft Minutes 6-22-2020 B. PUB20-118 Management Update: 1. Clean Fleet Informal Staff Report 2. Future Agenda Items 3. New Business Action Items Page 2 Printed on 7/9/2020 Public Utilities Board Meeting Agenda July 13, 2020 Attachments: 1. Clean Fleet ISR 2. Future Agenda Items 3. New Business Action Items 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 9th day of July 2020 at 2:25 p.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 3 Printed on 7/9/2020