Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, June 13, 2022 9:00 AM Council Work Session Room REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD Citizens will also be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): • eComment – On June 9, the agenda was posted online at https://tx-denton.civicplus.com/242/Public-Meetings-Agendas. Once the agenda is posted, a link to make virtual comments using the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar. Within eComment, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting at which time the ability to make an eComment will be closed. Similar to when a citizen submits a white card to indicate their position on an item, the eComments will be sent directly to members of the Public Utilities Board and recorded by the Secretary. Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Chair will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant’s name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, June 13, 2022, at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. PRESENTATIONS FROM MEMBERS OF THE PUBLIC This section of the agenda permits a person to make comments regarding public business on items as listed on the agenda. Each speaker will be allowed a maximum of four (4) minutes. Such person(s) shall have registered under the REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD detailed at the beginning of this agenda. Registration is required prior to the time this agenda item is read into the record. 2. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise Page 1 Printed on 6/9/2022 Public Utilities Board Meeting Agenda June 13, 2022 questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – E). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – E below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB22-075 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a first amendment to a contract between the City of Denton and Techline, Inc., amending the contract approved by City Council on September 18, 2018, in the not-to-exceed amount of $11,000,000.00; said first amendment to continue to provide overhead and underground transformers for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (IFB 6778 - providing for an additional first amendment expenditure amount not-to-exceed $2,750,000.00, with the total contract amount not-to-exceed $13,750,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Ordinance and Contract Exhibit 3 - Ordinance and Amendment 1 B. PUB22-076 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a fourth amendment to a Professional Services Agreement between the City of Denton and Halff Associates, Inc., amending the contract approved by City Council on November 6, 2018, in the not-to-exceed amount of $837,900.00, amended by Amendments 1-3 approved by Procurement and City Council, said fourth amendment to provide a Drainage Study on Oakland Street for the Capital Improvement Projects Department; providing for the expenditure of funds therefor; and providing an effective date (File 6590-041 - providing for an additional fourth amendment expenditure amount not-to-exceed $84,000.00, with the total contract amount not-to-exceed $1,140,040.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Ordinance and Contract Exhibit 3 - Amendment 1 Exhibit 4 - Amendment 2 Exhibit 5 - Ordinance and Amendment 3 Exhibit 6 - Ordinance and Amendment 4 C. PUB22-077 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Infra Construction, LLC, for the installation of a gravity retaining wall as part of the Locust to Hickory Transmission Line Reconstruction project; providing for the expenditure of funds therefor; and providing an effective date (IFB 7947 - awarded to Infra Construction, LLC, in the not-to-exceed amount of $137,123.80). Page 2 Printed on 6/9/2022 Public Utilities Board Meeting Agenda June 13, 2022 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Contract D. PUB22-079 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Subnet Solutions, Inc., for the purchase of substation Remote Terminal Unit (RTU) software and Human Machine Interface (HMI) software for Denton Municipal Electric, which is the sole provider of this software, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000, shall be awarded by the governing body; providing for the expenditure of funds therefor; and providing an effective date (File 7874 - awarded to Subnet Solutions, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $306,940.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract E. PUB22-080 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Ferguson Facilities Supply dba Ferguson Enterprise, Inc., through the Buy Board Cooperative Purchasing Contract # 657-21, for Building Maintenance, Repair, and Operations Supplies and Equipment for various City Departments; providing for the expenditure of funds therefor; and providing an effective date (File 8037 - awarded to Ferguson Facilities Supply dba Ferguson Enterprise, Inc., in the five (5) year not-to-exceed amount of $645,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Index Exhibit 3 - Ordinance 3. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB22-078 Consider approval of the May 23, 2022 minutes. Attachments: 5.23.22 PUB Minutes B. PUB22-081 Management Reports 1. Rejection of Channel Grinder Provision & Install Memo 2. Forced Outage Insurance of the Denton Energy Center for the Summer of 2022 Memo 3. Future Agenda Items 4. New Business Action Items Page 3 Printed on 6/9/2022 Public Utilities Board Meeting Agenda June 13, 2022 Attachments: 1. Rejection of Channel Grinder Provision & Install Memo 2. Forced Outage Insurance of the Denton Energy Center for the Summer of 2022 Memo 3. Future Agenda Items 4. New Business Action Items 4. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Following the completion of the Regular Meeting, the Public Utilities Board will convene in a Work Session at which the following items will be considered: WORK SESSION A. PUB22-034 Receive a report, hold a discussion, and give direction regarding the Customer Service, Water, Wastewater (Drainage), Solid Waste, and Environmental Services FY 2022-23 Preliminary Budgets. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Customer Service Presentation Exhibit 3 - Water and Wastewater (Drainage) Presentation Exhibit 4 - Solid Waste Presentation Exhibit 5 - Environmental Services Exhibit 6 - Supplemental Request White Papers CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on June 9, 2022, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. __________________________________________ CITY SECRETARY Page 4 Printed on 6/9/2022 Public Utilities Board Meeting Agenda June 13, 2022 NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 5 Printed on 6/9/2022