Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, January 13, 2025 9:00 AM Council Work Session Room REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD Citizens will be able to participate in the following way: • eComment – The agenda was posted online at https://tx-denton.civicplus.com/242/ Public-Meetings-Agendas. Once the agenda is posted, a link to make virtual comments using the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar. Using eComment, Individuals may indicate support or opposition and submit a brief comment about a specific agenda item. eComments may be submitted up until the start of the meeting at which time the ability to make an eComment will be closed. eComments will be sent directly to members of the Public Utilities Board immediately upon submission and recorded by the Secretary into the Minutes of the Meeting. After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, January 13, at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. PRESENTATIONS FROM MEMBERS OF THE PUBLIC This section of the agenda permits a person to make comments regarding public business on items as listed on the agenda. Each speaker will be allowed a maximum of four (4) minutes. Such person(s) shall have registered under the REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD detailed at the beginning of this agenda. Registration is required prior to the time this agenda item is read into the record. 2. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or designee to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – D). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB24-262 Consider recommending adoption of an ordinance of the City of Denton, a Texas Page 1 Printed on 1/8/2025 Public Utilities Board Meeting Agenda January 13, 2025 home-rule municipal corporation, authorizing the City Manager to execute a contract extension with Eurovia Atlantic Coast LLC, dba Sunmount Paving Company, as the primary vendor, and Jagoe-Public Company, as the secondary vendor, through January 5, 2026, to continue the supply and installation of hot mix asphalt concrete for the Streets Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7486 - extending the contracts with Eurovia Atlantic Coast LLC, dba Sunmount Paving Company and Jagoe-Public Company, to January 5, 2026). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Ordinance and Contracts Exhibit 3 - Ordinance and Amendment 1 B. PUB24-263 Consider recommending adopting an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under CSP 8506 for the Ray Roberts Water Treatment Plant Chemical Systems Improvements Project for the Water Utilities Department; and providing an effective date (CSP 8506). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance C. PUB24-264 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Solutient GeoSciences, Inc., for landfill hydrogeological consulting and analytical services regarding the City’s Landfill monitoring and reporting requirements for the Environmental Services and Sustainability Department as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8525-006 - Professional Services Agreement for analytical services awarded to Solutient GeoSciences, Inc., in the not-to-exceed amount of $490,010.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract D. PUB24-266 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Hardin & Associates Holdings, LLC, to perform cross-connection testing and training services for the Water Utilities Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 8657 - awarded to Hardin & Associates Holdings, LLC, in the not-to-exceed amount of $62,675.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract 3. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB25-007 Receive nominations and hold elections for Chair, Vice Chair, and Secretary. B. PUB25-005 Consider approval of the December 9, 2024 minutes. Attachments: 12.9.24 PUB Minutes Page 2 Printed on 1/8/2025 Public Utilities Board Meeting Agenda January 13, 2025 C. PUB24-265 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with WEG Transformers USA LLC, for the purchase of substation power transformers for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (RFP 8582 - awarded to WEG Transformers USA LLC, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $24,890,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Presentation Exhibit 4 - Ordinance and Contract D. PUB25-004 Management Reports 1. Lake Lewisville Filter Restoration Memo 2. Future Agenda Items 3. New Business Action Items Attachments: 1. Lake Lewisville Filter Restoration Memo 2. Future Agenda Items 3. New Business Action Items 4. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on January 8, 2025, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. __________________________________________ OFFICE OF THE CITY SECRETARY Page 3 Printed on 1/8/2025 Public Utilities Board Meeting Agenda January 13, 2025 NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. -------------------------------------------------------------------------------------------------------------- Page 4 Printed on 1/8/2025