City Commission
Regular MeetingDevils Lake, ND · August 1, 2024
Minutes
MEETING MINUTES OF THE CITY COMMISSION
OF THE CITY OF DEVILS LAKE, ND
SPECIAL MEETING
AUGUST 01, 2024
The special meeting of the Devils Lake City Commission was held on August 01, 2024 with the
following members present: President Moe and Commissioners Hach, Knowski, Pierce, and
Uhlenkamp.
CAPITAL IMPROVEMENT PLAN
The City Administrator said the Capital Improvement Plan Committee met last week and he
thanked Assistant City Engineer Devin Gathman for his work on the plan. The Assistant City
Engineer reviewed the yearly summary of projects with cost shares and maps for past, present,
and future projects. He said the plan as well as past completed projects should put the City in a
good position infrastructure wise. He said the South Side Watermain project is currently
underway, the West Side Mill & Overlay would begin in a couple weeks, and the Stromquist
Paving Project will begin in a few weeks. He said these projects have been scheduled, bid out,
and will be completed this year. The Assistant City Engineer went over planned projects for the
next few years, to include the NDDOT along College Drive for next summer.
Commissioner Pierce asked about plans to improve sidewalks in future years. The Assistant City
Engineer said the City budgets around $70,000 per year for the 50/50 cost share program with
local property owners. He said the program is scheduled for every year.
The Assistant City Engineer said their department is happy with where the community is at with
the state of its infrastructure. President Moe said he was very satisfied and happy with the quality
of the infrastructure in town. He said there have been a lot of improvements made over the past
decade. He said a lot of communities would be happy to be where Devils Lake is at. President
Moe said the Prairie Dog funding has been huge to help the City reach its goals. He thanked the
Engineering Department for their work putting together the plan.
The City Administrator provided a briefing on the funding framework to pay for the projects. He
said there are four major buckets: Prairie Dog, Sales Tax Infrastructure, Public Buildings Reserve
Fund, and Water Source Replacement Fund. He provided background on the purpose of the
Water Source Replacement Fund. He proposed always keeping the fund above $3 million but
using any additional balance and revenues for water or sewer projects. The City Administrator
said any significant investments related to the City’s water source would come with some sort of
a state and/or federal cost share and the City would have a four or five year notice and could
therefore save up the $275,000 brought in per year from the fee in addition to the $3 million
base, giving the City a large enough balance to cover or bond for its share of such a project. The
funding framework in the Capital Improvement Plan depicts the City paying for the West Side
Watermain project with the Water Source Replacement Fund and then financing against the
revenue brought in by the fee every year for the South Side Watermain Project. President Moe
asked about using the Water Source Replacement Fund for lift station improvements. The City
Administrator said he was not sure if that could be considered “water source”. He said he knows
for sure that the fund has been used for watermain projects in the past.
The City Administrator said they would like to budget $500,000 for an interior remodel of City
Hall out of the Public Buildings Reserve Fund. He said City Hall needs new lighting, and ADA
accessible entrance, new carpet, new furniture, and improved audio-visual capabilities for the
Commission Chambers. Commissioner Pierce asked when the last renovations to City Hall
occurred. President Moe said it has been a long time. The City Administrator said there is now a
reoccurring transfer out of the Sales Tax Infrastructure Fund to the Public Buildings Reserve Fund
for future building maintenance needs. President Moe said there have been plans to expand the
building to the west with a new Commission Chambers but that it would be an expensive project.
He said given everything going on, expanding City Hall may not be the best thing right now. The
City Administrator said that upon the City Commission approving the Capital Improvement Plan,
that would give staff a greenlight to start pursuing plans for a remodel this fall to hopefully begin
executing in 2025.
The City Administrator noted that these are just plans and if the plans need to be adapted and
adjusted, City staff is prepared. President Moe said he feels the City Has one of the best Capital
Improvement Plans in the state.
EQUIPMENT REPLACEMENT PLAN
The City Administrator said the updated Equipment Replacement Plan reflects the 2024 forecast
and 2025 budget recommendations. He went over the equipment plans for each department.
DEBT SCHEDULE REVIEW
The City Administrator said he attached a new Debt Schedule spreadsheet as a new way to show
the City’s debt obligations and reserve balances.
CITY ADMINISTRATOR CLASSIFICATION DIRECTION
President Moe said there was a meeting last week with Tanya Weiler, the City’s Human Resources
Consultant, the City Administrator, Commission Vice President and himself to discuss whether to
recommend moving the City Administrator to a contract position or keep it a civil service position.
President Moe said it was worked out to recommend keeping it on the salary schedule and civil
service. President Moe recommended moving the position from a Grade 21 to a Grade 22, to put
the position on equal footing with the highest graded department head position. Commissioner
Knowski said he agreed with that direction.
GENERAL FUND AND MILL LEVY OVERVIEW
The City Administrator reviewed some changes to the General Fund since the last budget briefing.
He said contributions to the Rodeo decreased from $15,000 to $10,000. He said the highest-level
sponsorship was $7,500 so the City would still be going over and beyond that. He communicated
extra transfers out of the General Fund to the equipment replacement schedule for future
technology upgrades. He said he also added extra funds for out of state travel for the Mayor and
himself. The City Administrator said the mill levy would remain flat at 91.11 mills. He said that a
variety of needs had to be balanced to keep the mills flat.
President Moe thanked the City Administrator for the work on the budget. He said there is a lot
going on in the community, with the school district bond referendum passing, ambulance service
property tax levy, and an increase in valuations. He said the City wants to do their part to
minimize the property tax burden on City residents and manage the City’s increased expenses
responsibly. He said the City is hoping to keep its expenses down the best it can. Commissioner
Knowski noted how valuations increased, the school district bond referendum will be hitting
property tax bills, and now the ambulance service district being created will add that on as well
He said the City should make it a priority to cut mills, not just keep them flat. He asked if there
was something the City Administrator could recommend so the City could see a to see a mill
reduction. President Moe said that the City should look at that closer given the mill value having
increased. President Moe said the City should show good faith in doing its part to cut while others
have increased. Commissioner Knowski said if the City can responsibly function at this level, it
should be strongly look a reducing by a mill or two for the 2025 budget.
The City Administrator said that expenses in the budget are up 11% from 2024 to 2025. He noted
that in a time of high inflation between 2022 and 2024 there was very little increase. He said he
felt it pretty reasonable for the Commission to suggest the City shouldn’t be increasing its
spending more than 10% in one year and that a reduction in one mill would put this City at that
10% increase. The City Administrator said he would look to see what he could do to trim the
budget and get that dollar increase down to 10%. He said the initial priority was to meet as many
of the City departments’ requests without increasing mills.
President Moe communicated that he knows the City has been a high-level supporter of the
Rodeo but that there are a lot of requests for dollars and the Rodeo has seen financial success
which is why the City felt reducing its sponsorship was justified. Brandon Padilla with the Rodeo
said that at the end of every year they end up with a little extra money. He said they do not keep
the money and donate it to a variety of groups like 4-H, girl scouts, and boy scouts. He said
whatever is left after that is used for the next year’s rodeo to make it better and enhance it. Mr.
Padilla gave an overview of the growth the rodeo has seen over the last couple years. He said the
Chamber calculated that the Rodeo contributes close to a $1 million in economic impact to the
region. President Moe said they have spent the City’s money wisely, done a really good job, and
that it is great having the Rodeo back. Mr. Padilla said they have appreciated the City’s support
over the past years. He said when they were starting it back up that the City’s initial support was
critical to getting local businesses to sign up as sponsors and getting behind the event. President
Moe said there are a lot of requests for funding, it appears the rodeo is doing well and thriving,
and that he thought they were doing a good job. Mr. Padilla stressed that nobody individually
makes money on the Rodeo. Commissioner Knowski said his thoughts were that if the Rodeo is
continually in the black that it is a signal the City can slowly reduce its contribution given it isn’t
in financial trouble. President Moe noted that the City is still contributing to the Rodeo. The City
Administrator said he didn’t feel there was anything wrong with over time lowering its
sponsorship of the rodeo down from the original $15,000 to the highest-level sponsorship tier.
He said he felt confident the City would always sponsor and promote the rodeo, but that it would
be most appropriate moving forward at the highest level sponsorship level. He added that the
City already provides a $25,000 contribution to the Chamber as a universal sponsorship for all
the events they put on and support.
The meeting adjourned at 12:13pm.
__________________________________ __________________________________
SPENCER HALVORSON JIM MOE
CITY ADMINISTRATOR/AUDITOR PRESIDENT OF CITY COMMISSION
Agenda
Thursday, August 1, 2024
11:30AM CST
City Commission Meeting Agenda
Devils Lake City Hall Commission Chambers
423 6th St NE, Devils Lake, 58301
CALL TO ORDER
- CAPITAL IMPROVEMENT PLAN
- EQUIPMENT REPLACEMENT PLAN
- DEBT SCHEDULE REVIEW
- CITY ADMINISTRATOR CLASSIFICATION DIRECTION
- GENERAL FUND AND MILL LEVY OVERVIEW
Page 1 of 1
2024 - 2029
Capital Improvement Plan (CIP)
July 2024
City of Devils Lake - Capital Improvement Plan Project Summary
Updated 7/29/2024
Project - Scheduled Project - Flexible Project - Other Funding
2024
Non-Local
2024 Mill & Overlay Total Cost Local Share Share
Mill & Overlay - West Side $ 2,219,281 $ 2,219,281 $ -
2024 Mill & Overlay Total: $ 2,219,281 $ 2,219,281 $ -
Non-Local
2024 Watermain Replacement Total Cost Local Share Share
2023/2024 Watermain Replacement - South Side, 2nd St NE $ 2,006,903 $ 1,043,590 $ 963,314
2024 Watermain Replacement Total: $ 2,006,903 $ 1,043,590 $ 963,314
Non-Local
2024 New Construction Total Cost Local Share Share
New Construction - 8th Ave SE, 10th Ave SE, 16th St SE, 17th St SE $ 2,840,195 $ 1,317,119 $ 1,523,076
2024 New Construction Total: $ 2,840,195 $ 1,317,119 $ 1,523,076
Non-Local
2024 Miscellaneous Construction Total Cost Local Share Share
City Curb & Gutter Replacement Program $ 10,000 $ 10,000 $ -
City Sidewalk Replacement Program $ 50,000 $ 50,000 $ -
DLWTP SCADA Upgrades $ 100,000 $ 100,000 $ -
Ford Storm Sewer Lift Station Improvements - Remove/Replace Splash Pad $ 100,000 $ 100,000 $ -
2024 Miscellaneous Construction Total: $ 260,000 $ 260,000 $ -
2024 Total: $ 7,326,379 $ 4,839,990 $ 2,486,389
2025
Non-Local
2025 Mill & Overlay Total Cost Local Share Share
Mill & Overlay - Original Townsite $ 1,489,370 $ 1,489,370 $ -
2025 Mill & Overlay Total: $ 1,489,370 $ 1,489,370 $ -
Non-Local
2025 Seal Coat Total Cost Local Share Share
Seal Coat - Various Locations (2021 & 2022 Projects) $ 475,420 $ 475,420 $ -
2025 Seal Coat Total: $ 475,420 $ 475,420 $ -
Non-Local
2025 New Construction Total Cost Local Share Share
New Construction - 14th Ave NE, 14th St NE $ 1,189,000 $ 237,800 $ 951,200
2025 New Construction Total: $ 1,189,000 $ 237,800 $ 951,200
Non-Local
2025 Miscellaneous Construction Total Cost Local Share Share
City Curb & Gutter Replacement Program $ 10,000 $ 10,000 $ -
City Sidewalk Replacement Program $ 50,000 $ 50,000 $ -
Inert Landfill Expansion - Land Acquisition and Soil Testing $ 500,000 $ 500,000 $ -
Lead Service Line Replacement $ 50,000 $ 50,000 $ -
Dowtown Parking Lots & Alleys $ 360,000 $ 360,000 $ -
NDDOT - Microsurfacing, Signal Upgrades - College Dr N, College Dr S, Hwy 19 W $ 900,000 $ 90,000 $ 810,000
NDDOT - Lighting Upgrades - US Hwy 2 E $ 300,000 $ - $ 300,000
2025 Miscellaneous Construction Total: $ 2,170,000 $ 1,060,000 $ 1,110,000
2025 Total: $ 5,323,790 $ 3,262,590 $ 2,061,200
City of Devils Lake - Capital Improvement Plan Project Summary
Updated 7/29/2024
Project - Scheduled Project - Flexible Project - Other Funding
2026
Non-Local
2026 Mill & Overlay Total Cost Local Share Share
Mill & Overlay - South Side $ 1,554,000 $ 1,554,000 $ -
Mill & Overlay - US Hwy 2 Frontage Roads $ 1,749,240 $ 349,848 $ 1,399,392
2026 Mill & Overlay Total: $ 3,303,240 $ 1,903,848 $ 1,399,392
Non-Local
2026 Miscellaneous Construction Total Cost Local Share Share
City Curb & Gutter Replacement Program $ 10,000 $ 10,000 $ -
City Sidewalk Replacement Program $ 50,000 $ 50,000 $ -
Lead Service Line Replacement $ 50,000 $ 50,000 $ -
2026 Miscellaneous Construction Total: $ 110,000 $ 110,000 $ -
2026 Total: $ 3,413,240 $ 2,013,848 $ 1,399,392
2027
Non-Local
2027 Mill & Overlay Total Cost Local Share Share
Mill & Overlay - 8th Ave SE, 12th Ave SE, 12th Ave NE, 2nd St NE, 5th St SE $ 1,900,800 $ 380,160 $ 1,520,640
2027 Mill & Overlay Total: $ 1,900,800 $ 380,160 $ 1,520,640
Non-Local
2027 Seal Coat Total Cost Local Share Share
Seal Coat - Various Locations (2024 & 2025 Projects) $ 331,210 $ 331,210 $ -
2027 Seal Coat Total: $ 331,210 $ 331,210 $ -
Non-Local
2027 Miscellaneous Construction Total Cost Local Share Share
City Curb & Gutter Replacement Program $ 10,000 $ 10,000 $ -
City Sidewalk Replacement Program $ 50,000 $ 50,000 $ -
Lead Service Line Replacement $ 50,000 $ 50,000 $ -
2027 Miscellaneous Construction Total: $ 110,000 $ 110,000 $ -
2027 Total: $ 2,342,010 $ 821,370 $ 1,520,640
City of Devils Lake - Capital Improvement Plan Project Summary
Updated 7/29/2024
Project - Scheduled Project - Flexible Project - Other Funding
2028
Non-Local
2028 Mill & Overlay Total Cost Local Share Share
Mill & Overlay - 14th Ave NE, 10th St NE, 14th St NW $ 2,004,000 $ 400,800 $ 1,603,200
2028 Mill & Overlay Total: $ 2,004,000 $ 400,800 $ 1,603,200
Non-Local
2028 Miscellaneous Construction Total Cost Local Share Share
City Curb & Gutter Replacement Program $ 10,000 $ 10,000 $ -
City Sidewalk Replacement Program $ 50,000 $ 50,000 $ -
Lead Service Line Replacement $ 50,000 $ 50,000 $ -
Inert Landfill Expansion - Construction $ 1,000,000 $ 1,000,000 $ -
2028 Miscellaneous Construction Total: $ 1,110,000 $ 1,110,000 $ -
2028 Total: $ 3,114,000 $ 1,510,800 $ 1,603,200
2029
Non-Local
2029 Water Main Replacement Total Cost Local Share Share
Water Main Replacement - 3rd Ave NE, 5th Ave NE, 4th St NE, 5th St NE, 6th St NE $ 3,036,595 $ 1,214,638 $ 1,821,957
2029 Water Main Replacement Total: $ 3,036,595 $ 1,214,638 $ 1,821,957
2029 Total: $ 3,036,595 $ 1,214,638 $ 1,821,957
Non-Local
Total Cost Local Share Share
2024-2029 Mill & Overlay Total: $ 10,916,691 $ 6,393,459 $ 4,523,232
2024-2029 Seal Coat Total: $ 806,630 $ 806,630 $ -
2024-2029 New ConstructionTotal: $ 4,029,195 $ 1,554,919 $ 2,474,276
2024-2029 Misc. Construction Total: $ 3,760,000 $ 2,650,000 $ 1,110,000
2024-2029 Watermain Replacement Total: $ 5,043,498 $ 2,258,228 $ 2,785,271
2024-2029 Total: $ 24,556,014 $ 13,663,236 $ 10,892,778
City of Devils Lake - Capital Improvement Plan Detailed Summary
Updated 7/29/2024
2024
2024 Mill & Overlay
Distance Width Non-Local
Street/Avenue From To (ft) (ft) $/LF Total Cost Local Share Share
8th St NW College Dr N 4th Ave NW 875 33 $122 $ 106,667 $ 106,667 $ -
9th St NW College Dr N 4th Ave NW 980 33 $122 $ 119,467 $ 119,467 $ -
Roundhouse Park
10th St NW College Dr N 2,405 33 $122 $ 293,182 $ 293,182 $ -
Dr NW
Roundhouse Park
11th St NW College Dr N 1,995 33 $122 $ 243,201 $ 243,201 $ -
Dr NW
Roundhouse Park
12th St NW College Dr N 1,685 33 $122 $ 205,410 $ 205,410 $ -
Dr NW
13th St NW College Dr N 6th Ave NW 1,825 33 $122 $ 222,477 $ 222,477 $ -
22nd St NW College Dr N West End 850 33 $122 $ 103,619 $ 103,619 $ -
2nd Ave NW 8th St NW 14th St NW 2,255 33 $122 $ 274,896 $ 274,896 $ -
3rd Ave NW 8th St NW 14th St NW 2,200 33 $122 $ 268,191 $ 268,191 $ -
4th Ave NW 8th St NW 13th St NW 1,775 33 $122 $ 216,381 $ 216,381 $ -
6th Ave NW 12th St NW 14th St NW 630 33 $122 $ 76,800 $ 76,800 $ -
Roundhouse Park Dr NW 10th St NW 11th St NW 730 33 $122 $ 88,991 $ 88,991 $ -
2024 Mill & Overlay Total: $ 2,219,281 $ 2,219,281 $ -
2024 Watermain Replacement
Distance Size Non-Local
Street/Avenue From To (ft) (in) $/LF Total Cost Local Share Share
6th Ave SE 4th St SE 5th St SE 350 - $358 $ 125,208 $ 65,108 $ 60,100
7th Ave SE 4th St SE 5th St SE 375 - $358 $ 134,151 $ 69,759 $ 64,393
8th Ave SE 5th St SE 6th St SE 375 - $358 $ 134,151 $ 69,759 $ 64,393
3rd Ave SE
3rd St SE College Dr S 1,200 - $358 $ 429,284 $ 223,228 $ 206,056
(Midblock)
4th St SE College Dr S 6th Ave SE 1,750 - $358 $ 626,039 $ 325,540 $ 300,499
7th Ave SE
5th St SE 5th Ave SE 900 - $358 $ 321,963 $ 167,421 $ 154,542
(Midblock)
6th St SE 6th Ave SE 8th Ave SE 660 - $358 $ 236,106 $ 122,775 $ 113,331
2024 Watermain Replacement Total: $ 2,006,903 $ 1,043,590 $ 963,314
2024 New Construction
Distance Width Non-Local
Street/Avenue From To (ft) (ft) $/LF Total Cost Local Share Share
8th Ave SE Hwy 2 E 17th St SE 1,990 33 $125 $ 248,750 $ 49,899 $ 198,851
10th Ave SE 15th St SE 17th St SE 825 33 $325 $ 268,125 $ 53,786 $ 214,339
16th St SE 10th Ave SE 17th St SE 1,960 33 $477 $ 934,920 $ 934,920 $ -
17th St SE 8th Ave SE Hwy 2 E 5,200 33 $267 $ 1,388,400 $ 278,514 $ 1,109,886
2024 New Construction Total: $ 2,840,195 $ 1,317,119 $ 1,523,076
2024 Total: $ 7,066,379 $ 4,579,990 $ 2,486,389
City of Devils Lake - Capital Improvement Plan Detailed Summary
Updated 7/29/2024
2025
2025 Mill & Overlay
Distance Width Non-Local
Street/Avenue From To (ft) (ft) $/LF Total Cost Local Share Share
2nd Ave NE 6th St NE 7th St NE 320 33 $120 $ 38,400 $ 38,400 $ -
3rd Ave NE 6th St NE 7th St NE 320 33 $120 $ 38,400 $ 38,400 $ -
4th Ave NE 6th St NE 7th St NE 320 33 $120 $ 38,400 $ 38,400 $ -
5th Ave NE 6th St NE 7th St NE 320 33 $121 $ 38,720 $ 38,720 $ -
7th Ave SE South End 1st St NE 460 33 $120 $ 55,200 $ 55,200 $ -
7th Ave NE 1st St NE 3rd St NE 700 33 $120 $ 84,000 $ 84,000 $ -
7th Ave NE 4th St NE 7th St NE 1,150 33 $120 $ 138,000 $ 138,000 $ -
9th Ave NE Walnut St E 4th St NE 1,350 33 $120 $ 162,000 $ 162,000 $ -
13th Ave NE 6th St NE 10th St NE 2,015 33 $150 $ 302,250 $ 302,250 $ -
2nd St NE 6th Ave NE 12th Ave NE 2,400 33 $120 $ 288,000 $ 288,000 $ -
3rd St NE 12th Ave NE 14th Ave NE 840 33 $120 $ 100,800 $ 100,800 $ -
6th St NE 12th Ave NE 14th Ave NE 1,050 33 $120 $ 126,000 $ 126,000 $ -
Lynn PL NE 14th St NE South End 220 33 $120 $ 26,400 $ 26,400 $ -
Cherry PL NE 14th St NE South End 220 33 $120 $ 26,400 $ 26,400 $ -
Janna PL NE 14th St NE South End 220 33 $120 $ 26,400 $ 26,400 $ -
2025 Mill & Overlay Total: $ 1,489,370 $ 1,489,370 $ -
2025 Seal Coat
Distance Width Non-Local
Street/Avenue (ft) (ft) $/LF Total Cost Local Share Share
Various Streets - 2021 & 2022 Overlay Projects 43,220 Varies $11 $ 475,420 $ 475,420 $ -
2025 Seal Coat Total: $ 475,420 $ 475,420 $ -
2025 New Construction
Distance Width Non-Local
Street/Avenue From To (ft) (ft) $/LF Total Cost Local Share Share
14th Ave NE 10th St NE 14th St NE 1,700 33 $290 $ 493,000 $ 98,600 $ 394,400
14th St NE 5th Ave NE 14th Ave NE 2,400 33 $290 $ 696,000 $ 139,200 $ 556,800
2025 New Construction Total: $ 1,189,000 $ 237,800 $ 951,200
2025 Total: $ 3,153,790 $ 2,202,590 $ 951,200
2026
2026 Mill & Overlay
Distance Width Non-Local
Street/Avenue From To (ft) (ft) $/LF Total Cost Local Share Share
2nd Ave SE 3rd St SE 5th St SE 675 33 $120 $ 81,000 $ 81,000 $ -
3rd Ave SE 3rd St SE South End 1,000 33 $120 $ 120,000 $ 120,000 $ -
4th Ave SE 3rd St SE 6th St SE 920 33 $120 $ 110,400 $ 110,400 $ -
6th Ave SE 3rd St SE 8th St SE 1,550 33 $120 $ 186,000 $ 186,000 $ -
7th Ave SE 3rd St SE 8th St SE 1,500 33 $120 $ 180,000 $ 180,000 $ -
3rd St SE College Dr N 7th Ave SE 2,280 33 $120 $ 273,600 $ 273,600 $ -
4th St SE College Dr N 6th Ave SE 1,800 33 $120 $ 216,000 $ 216,000 $ -
6th St SE 5th Ave SE 8th Ave SE 1,075 33 $120 $ 129,000 $ 129,000 $ -
7th St SE 5th Ave SE 8th Ave SE 1,075 33 $120 $ 129,000 $ 129,000 $ -
8th St SE 5th Ave SE 8th Ave SE 1,075 33 $120 $ 129,000 $ 129,000 $ -
Hwy 2 Frontage Rd - North Hwy 19 W Elks Dr N 6,825 26 $120 $ 819,000 $ 163,800 $ 655,200
Hwy 2 Frontage Rd - South Hwy 19 W Elks Dr N 7,752 26 $120 $ 930,240 $ 186,048 $ 744,192
2026 Mill & Overlay Total: $ 3,303,240 $ 1,903,848 $ 1,399,392
2026 Total: $ 3,303,240 $ 1,903,848 $ 1,399,392
City of Devils Lake - Capital Improvement Plan Detailed Summary
Updated 7/29/2024
2027
2027 Mill & Overlay
Distance Width Non-Local
Street/Avenue From To (ft) (ft) $/LF Total Cost Local Share Share
8th Ave SE 5th St SE 11th St SE 2,067 36 $150 $ 310,050 $ 62,010 $ 248,040
12th Ave SE US Hwy 2 Walnut St E 2,445 42 $150 $ 366,750 $ 73,350 $ 293,400
12th Ave NE Walnut St E 7th St NE 2,530 33 $150 $ 379,500 $ 75,900 $ 303,600
2nd St NE College Dr S 5th Ave SE 1,960 33 $150 $ 294,000 $ 58,800 $ 235,200
5th St SE College Dr S 5th Ave SE 1,270 33 $150 $ 190,500 $ 38,100 $ 152,400
5th St SE 5th Ave SE 12th Ave SE 2,240 33 $150 $ 336,000 $ 67,200 $ 268,800
10th Ave SE
11th St SE 8th Ave SE 160 33 $150 $ 24,000 $ 4,800 $ 19,200
(Midblock)
2027 Mill & Overlay Total: $ 1,900,800 $ 380,160 $ 1,520,640
2027 Seal Coat
Street/Avenue (ft) (ft) $/LF Total Cost Local Share Share
Various Streets - 2024 & 2025 Overlay Projects 30,110 Varies $11 $ 331,210 $ 331,210 $ -
2027 Seal Coat Total: $ 331,210 $ 331,210 $ -
2027 Total: $ 2,232,010 $ 711,370 $ 1,520,640
2028
2028 Mill & Overlay
Distance Width Non-Local
Street/Avenue From To (ft) (ft) $/LF Total Cost Local Share Share
14th Ave NE Walnut St E 10th St NE 3,600 33 $150 $ 540,000 $ 108,000 $ 432,000
14th St NW College Dr N W City Limits 4,450 33 $150 $ 667,500 $ 133,500 $ 534,000
10th St NE College Dr N 14th Ave NE 5,310 36 $150 $ 796,500 $ 159,300 $ 637,200
2028 Mill & Overlay Total: $ 2,004,000 $ 400,800 $ 1,603,200
2028 Total: $ 2,004,000 $ 400,800 $ 1,603,200
2029
2029 Watermain Replacement
Distance Size Non-Local
Street/Avenue From To (ft) (in) $/LF Total Cost Local Share Share
3rd Ave NE 6th St NE 7th St NE 366 - $415 $ 151,890 $ 60,756 $ 91,134
5th Ave NE 6th St NE 10th St NE 1,464 - $415 $ 607,560 $ 243,024 $ 364,536
2nd St NE College Dr N 5th Ave SE 1,500 - $145 $ 217,500 $ 87,000 $ 130,500
4th St NE 8th Ave NE 10th Ave NE 732 - $415 $ 303,780 $ 121,512 $ 182,268
5th St NE 8th Ave NE 12th Ave NE 1,752 - $415 $ 727,080 $ 290,832 $ 436,248
6th St NE 8th Ave NE 12th Ave NE 2,479 - $415 $ 1,028,785 $ 411,514 $ 617,271
2029 Watermain Replacement Total: $ 3,036,595 $ 1,214,638 $ 1,821,957
2029 Total: $ 3,036,595 $ 1,214,638 $ 1,821,957
City of Devils Lake - Capital Improvement Plan
Updated 07/29/2024
Prarie Dog
2023 2024 2025 2026 2027 2028 2029 2030 2031
Start Balance $ 3,662,173 $ 3,144,138 $ 2,207,050 $ 1,598,399 $ 44,399 $ 2,164,239 $ 548,801 $ 3,048,801 $ 3,048,801
Revenue $ 1,152,742 $ - $ 3,500,000 $ - $ 2,500,000 $ - $ 2,500,000 $ - $ 2,500,000
Projects
Existing Project Pay-Off (4528, 4530) $ (1,157,209)
Existing Project Pay-Off (4312) $ (513,568)
Airport Expansion Project $ (937,088)
Mill & Overlay - West Side $ (2,219,281)
New Const. - Stromquist Paving $ (400,000)
Mill & Overlay - Original Townsite $ (1,489,370)
Mill & Overlay - South Side $ (1,554,000)
Wtrmain Replacement 3rd, 5th Ave NE, 4-6th St NE $ (1,214,638)
New Const. - Industrial Park $ -
Mill & Overlay - 10th St, 12th Ave (Urban) $ (380,160)
Mill & Overlay - 14th St, 14th Ave (Urban) $ (400,800)
End Balance $ 3,144,138 $ 2,207,050 $ 1,598,399 $ 44,399 $ 2,164,239 $ 548,801 $ 3,048,801 $ 3,048,801 $ 5,548,801
City Sales Tax
2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Sales Tax
(+2%/yr) $ 4,145,693 $ 4,474,740 $ 4,312,000 $ 4,398,240 $ 4,486,205 $ 4,575,929 $ 4,667,447 $ 4,760,796 $ 4,856,012
26.00% Sales Tax $ 1,077,880 $ 1,163,432 $ 1,121,120 $ 1,143,542 $ 1,166,413 $ 1,189,742 $ 1,213,536 $ 1,237,807 $ 1,262,563
29.00% Sales Tax $ 1,297,675 $ 1,250,480 $ 1,275,490 $ 1,300,999 $ 1,327,019 $ 1,353,560 $ 1,380,631 $ 1,408,244
32.50% Sales Tax $ 1,454,291 $ 1,401,400 $ 1,429,428 $ 1,458,017 $ 1,487,177 $ 1,516,920 $ 1,547,259 $ 1,578,204
Bond Payments - Infrastructure
5483 Mauve Est. $ 5,106 $ - $ - $ - $ - $ - $ - $ - $ -
5485 Various St Imp $ 42,755 $ 42,000 $ 41,000 $ 41,000 $ 41,000 $ 41,000 $ 41,000 $ 41,000 $ 41,000
5489 Ref. Imp Bond 2020A $ 191,518 $ 191,519 $ 191,520 $ 191,521 $ - $ - $ - $ - $ -
5492 Highland/Agassiz $ 174,162 $ 159,105 $ 155,000 $ 155,000 $ 155,000 $ 155,000 $ - $ - $ -
5493 Cenex $ 20,942 $ 20,942 $ 20,942 $ 20,942 $ 20,942 $ 20,942 $ 20,942 $ - $ -
8008 Beautification $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000
4019 Flood Protection $ 300,000 $ - $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000
4100 Public Buildings Reserve Fund $ 60,000 $ 60,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000
2033 Miscellaneous $ 131,217 $ 100,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000
Total $ 875,700 $ 583,566 $ 903,462 $ 923,463 $ 731,942 $ 731,942 $ 576,942 $ 556,000 $ 556,000
Remaining 26% $ 202,180 $ - $ 217,658 $ 220,079 $ 434,471 $ 457,800 $ 636,594 $ 681,807 $ 706,563
Remaining 29% $ - $ - $ 347,018 $ 352,027 $ 569,057 $ 595,077 $ 776,618 $ 824,631 $ 852,244
Remaining 32.5% $ 870,725 $ 497,938 $ 505,965 $ 726,075 $ 755,235 $ 939,978 $ 991,259 $ 1,022,204
General Infrastructure
2023 2024 2025 2026 2027 2028 2029 2030 2031
Start Balance $ 862,455 $ 586,962 $ 783,750 $ 293,356 $ 928,424 $ 1,095,857 $ 968,132 $ 2,021,111 $ 3,171,171
Sales Tax Revenue $ 202,180 $ 870,725 $ 497,938 $ 505,965 $ 726,075 $ 755,235 $ 939,978 $ 991,259 $ 1,022,204
MISC Revenue $ 30,191 $ - $ - $ - $ - $ - $ - $ - $ -
Non-Bonded Debt Service Revenue $ 130,278 $ 113,902 $ 108,203 $ 101,669 $ 96,140 $ 92,100 $ 87,901 $ 83,067
New Specials $ 225,952 $ 40,000 $ 95,986 $ 145,900 $ 145,900 $ 145,900 $ 145,900 $ 145,900 $ 145,900
Projects
Existing Project Pay-Off (4033) $ (18,319)
Existing Project Pay-Off (4220) $ (2,175)
Existing Project Pay-Off (4351) $ (67,833)
Existing Project Pay-Off (4516) $ (102,235)
Existing Project Pay-Off (4520) $ (1,063)
Existing Project Pay-Off (4313) $ (421,771)
Existing Project Pay-Off (4529) $ (94,724)
City Sidewalk Program $ (86,318) $ (75,000) $ (75,000) $ (75,000) $ (75,000) $ (75,000) $ (75,000) $ (75,000) $ (75,000)
Lead Service Line Replacement $ (50,000) $ (50,000) $ (50,000) $ (50,000) $ (50,000)
Stromquist Storm Sewer Improvements $ (455,872)
Downtown Alley Mill & Overlay $ (210,000)
Downtown Parking Lot Mill & Overlay $ (150,000)
14th Ave NE & 14th St NE Paving $ (237,800)
Ford Lift Station Improvements $ (100,000)
14th Ave NE/14th St NE $ - $ (152,720)
Seal Coat - Various (2021 & 2022 Projects) $ (475,420)
US HWY 2 Frontage Roads $ (350,000)
Seal Coat - Various (2023 & 2024 Projects) $ (331,210)
Ford Lift Station Improvements - Capacity $ (1,000,000)
End Balance $ 586,962 $ 783,750 $ 293,356 $ 928,424 $ 1,095,857 $ 968,132 $ 2,021,111 $ 3,171,171 $ 4,347,342
Water Source Replacement Fund
2023 2024 2025 2026 2027 2028 2029 2030 2031
Start Balance $ 3,425,467 $ 3,701,076 $ 3,976,076 $ 3,061,076 $ 3,156,076 $ 3,251,076 $ 3,346,076 $ 3,441,076 $ 3,536,076
Revenue $ 275,609 $ 275,000 $ 275,000 $ 275,000 $ 275,000 $ 275,000 $ 275,000 $ 275,000 $ 275,000
Projects
Water Main Replacement - West Side $ (1,010,000)
Water Main Replacement - South Side $ (180,000) $ (180,000) $ (180,000) $ (180,000) $ (180,000) $ (180,000) $ (180,000)
End Balance $ 3,701,076 $ 3,976,076 $ 3,061,076 $ 3,156,076 $ 3,251,076 $ 3,346,076 $ 3,441,076 $ 3,536,076 $ 3,631,076
Public Buildings Reserve Fund
2023 2024 2025 2026 2027 2028 2029 2030 2031
Start Balance $ - $ 348,876 $ 640,876 $ 135,876 $ 215,876 $ 295,876 $ 375,876 $ 455,876 $ 535,876
Revenue $ 350,000 $ 292,000 $ 60,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000
Projects
MISC $ (1,124)
Sanitation Roof $ (65,000)
City Hall Remodel $ (500,000)
End Balance $ 348,876 $ 640,876 $ 135,876 $ 215,876 $ 295,876 $ 375,876 $ 455,876 $ 535,876 $ 615,876
MEMO
To: Devils Lake Commission
From: Tanya Wieler, Dakota Dynamics – Human Resource Advisor to the City of Devils Lake
CC: Spencer Halvorson, City Administrator
Re: City Administrator Review
Date: July 30th, 2024
Mayor Moe, Commissioner Hach, Administrator Spencer Halvorson and myself met last week to
review the current status of the City Administrator role.
The primary purpose of meeting was to discuss the pros and cons of keeping the position as a
civil service position or moving it to a contract position for the city (thus removing it from our
City pay scale). Information was gathered from several other cities and a sample contract was
on hand for discussion and review.
After discussion and some further research it seems to be in the best interest of both parties to
keep the City Administrator role as a civil service position as it stands right now. However; the
placement of this position on our current City pay scale was also discussed. If this position is
truly the supervisor of all other city positions/departments, it was acknowledged that this
position should at least be equal to the highest pay grade in the City hierarchy.
Currently the City Administrator is a Grade 21 on the scale. We have a total of 22 grades; one
position sits at the higher grade level above the City Administrator. It is our recommendation to
move the City Administrator position to a Grade 22 on the scale to share the pay range with the
highest paid employee they are meant to supervise. The placement of our current
Administrator would be adjusted on the scale back to a step B.
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