City Commission

Monday, February 3, 2025 5:30PM CST Jobs Development Authority Meeting Agenda Devils Lake City Hall Commission Chambers 423 6th St NE, Devils Lake, 58301 Meeting Items 1) Call to Order 2) Pledge of Allegiance 3) Approval of Minutes – January 06, 2024 4) Ramsey County Fair Board Update and Release of Funds ($25,000) City Commission Meeting Agenda Devils Lake City Hall Commission Chambers 423 6th St NE, Devils Lake, 58301 Meeting Items 1) Call to Order 2) Approval of Minutes – January 21, 2024 Awards and Proclamations Public Hearings – 5:30 PM Bid Openings – 5:30 PM Visitors or Delegations *Limited to five minutes per guest, unless extended by presiding officer Commission Portfolios Old Business 1) Downtown Safety Task Force Status Update Consent Agenda New Business 1) North Dakota Parks & Recreation Department Snowmobile Trail Lease Agreement 2) City Facility Long Term Planning & Consideration of Funding Options Citizen Comment Page 1 of 2 Informational Items Motion to approve payment of the list of bills as submitted. The City of Devils Lake may convene in an executive session as provided by NDCC 44-04-19.2 to consider and discuss closed or confidential records and information, negotiating strategy or negotiating instructions as provided by NDCC 44-04-19.1, 44-04-19.2, 44-04-18.4. Page 2 of 2  MEETING MINUTES OF THE JOBS DEVELOPMENT AUTHORITY OF THE CITY OF DEVILS LAKE, ND JANUARY 06, 2025 The regular meeting of the Devils Lake Jobs Development Authority was held on January 06, 2025 with the following members present: Jim Moe, Jason Pierce, Joe Knowski, Lisa Uhlenkamp, and Rob Hach. MEETING ITEMS 1) Approval of Minutes – December 02, 2024 Commissioner Pierce made a motion to approve the meeting minutes from the December 02, 2024 meeting of the Jobs Development Authority. Commissioner Knowski seconded the motion, and the motion was carried unanimously. 2) Façade Loan – Timbers Lumber and Supply The City Administrator said the Façade Loan request is to improve signage at the noted business and that the business is outside City limits along Highway 2. President Moe said he did receive on comment opposed to the application. He added that applications have been approved for property investments that occur outside City limits. The City Administrator said most of the façade loans in particular have been in the downtown district within City limits. The City Administrator suggested referring the application for recommendation from the Forward Devils Lake Board. Commissioner Pierce made a motion to refer the request to the Forward Devils Lake Board of Directors for a recommended action. Commissioner Hach seconded the motion, and the motion was approved unanimously. 3) Retention and Attraction RWIP Grant Update Suzie Kenner with the Devils Lake Chamber of Commerce and Tourism gave an update on the RWIP grants and programming related to the grants they’ve received. For the Retention Grant, she said there was a career fair in October that was well attended. Ms. Kenner added that Ann Pollert has met with students at the high school to gauge their career interests and that 85 students are taking advantage of the job shadow program. She added that 11 of the 20 local business video promotions have been completed. She said the biggest challenge with completing those has been the weather. Ms. Kenner said 25% of the business meetings they have planned as part of the grant are completed. For the Attraction Grant, they said they have Odney Advertising on board to assist with branding and promotion efforts. She said the campaign will include email, social media, and digital advertising in target tourism markets outside the region. She said most of the work with the branding will be completed in the February and March timeline. Ms. Kenner their website and relocation section will be enhanced and improved as part of the grant. Commissioner Pierce asked how the career exploration lab has been used. Ms. Pollert said it has been successful and she has gotten around to all of the area schools twice since the fall. Commissioner Pierce thanked Ms. Kenner and the Chamber for all their work putting the holiday celebration together. _______________________________ __________________________________ SPENCER HALVORSON JIM MOE CITY ADMINISTRATOR/AUDITOR PRESIDENT OF JOBS DEV. AUTHORITY  MEETING MINUTES OF THE CITY COMMISSION OF THE CITY OF DEVILS LAKE, ND JANUARY 21, 2025 The regular meeting of the Devils Lake City Commission was held on January 21 2025 with the following members present: President Moe and Commissioners Hach, Knowski, Pierce, and Uhlenkamp. MEETING ITEMS 1) Call to Order 2) Approval of Minutes – January 06, 2024 Commissioner Knowski made a motion to approve the meeting minutes from the January 06, 2025, regular meeting. Commissioner Pierce seconded the motion, and the motion was carried unanimously. AWARDS AND PROCLAMATIONS PUBLIC HEARINGS – 5:30 PM BID OPENINGS VISITORS OR DELEGATIONS 1) Devils Lake Regional Airport – Introduction of New Manager – Dominic Eritano The Chairman of the Devils Lake Municipal Airport Authority introduced the new Airport Manager, Dominic Eritano. 2) Forward Devils Lake – Introduction of New Executive Director – Brady Ash Brady Ash introduced himself as the new Executive Director for Forward Devils Lake. 3) Sean Roed – Lake Region Joint Training Center Sean Roed gave an update on the Lake Region Joint Training Center. He said the old building has been completed gutted out and new plumbing has been installed. They have a lot of equipment that is ready to be installed and primarily they are waiting on an electrician to needed electrical work completed before they can proceed further. He also provided an update on some bills at the ND Legislature impacting ambulance services in the state. COMMISSION PORTFOLIOS Commissioner Knowski – The City Engineer said everything was going well in the Utilities Department. Commissioner Hach – the City Engineer said he was engaged by the Lake Region Snowmobile Club. He said they have proposed some adjustments to the current trail alignment along the flood protection. He said the Snowmobile Club is working on amending their agreement. The City Engineer said everything was going well in the Sanitation Department. Commissioner Uhlenkamp – the City Engineer said everything was going well in the Public Ways Department. Commissioner Pierce – The Fire Chief said they are just waiting for the FAA to sign off on the changes to the airport’s plans for them to assume the ARFF mission. Commissioner Pierce said he testified at the state legislature regarding concerns about the financial burden that will be placed on the local UAS team if they must replace their Chinese Manufactured Drones. He said he advocated additional state funding for their replacement. Commissioner Pierce said they are inquiring about multiple plots of land east of town for a potential future location of the Lake Region Law Enforcement Center. He said he is discussing with the City Engineer the pros and cons of each location from a development and infrastructure need standpoint. He said they have the architect working on two plans for a design of a new LRLEC, one with all current parties included and one without the Devils Lake Police Department. President Moe – The Police Chief said everything was going well in their department. The City Administrator said that they will provide a presentation to the Commission for their consideration regarding the overall city facility plans, to include the budgeted renovation for City Hall. He added that it appears property tax caps coming out of the ND Legislative session appear to be eminent, and it is just really in what form they will come in. The City Administrator added that they will need to have a conversation regarding City policy for greenfield development. He said the City had traditionally placed the land into a Tax Increment Finance (TIF) district to help finance the project, but that is no longer permitted do to changes in state law a decade ago. The City Attorney said he sent a letter to an owner of a liquor establishment downtown relating to a couple violations from October and the owner agreed to a two day voluntary suspension. He said he sent a follow-up letter to the owner as well. OLD BUSINESS CONSENT AGENDA NEW BUSINESS 1) Sale of City Property to Ryan and Allison Yoder The City Engineer gave an overview of the property and the portion to be soled to Ryan and Allison Yoder. Commissioner Uhlenkamp made a motion to approve the Sale of City Property. Commissioner Pierce seconded the motion, and the motion was approved unanimously on a roll call vote. 2) City Revitalization – 2025 Commissioner Hach made a motion to approve the changes to the City Revitalization program with Gate City Bank for 2025. Commissioner Pierce seconded the motion, and the motion was approved with Commissioners Moe, Hach, Pierce, and Uhlenkamp voting aye. Commissioner Knowski was not present to vote. 3) Lighting Agreement with ND Department of Transportation Commissioner Pierce made a motion to approve the lighting agreement with the ND Department of Transportation. Commissioner Uhlenkamp seconded the motion, and the motion was approved unanimously. 4) Ottertail Power Company Utility Easement Commissioner Knowski made a motion to approve the utility easement for Otter Tail Power Company. Commissioner Hach seconded the motion, and the motion was approved unanimously. 5) Resolution Declaring the Necessity of an Improvement – Str. Improvement 81-25 Commissioner Pierce made a motion to approve the Resolution Declaring the Necessity of an Improvement for Str. Improvement 81-25. Commissioner Uhlenkamp seconded the motion, and the motion was approved unanimously. 6) Resolution Declaring the Necessity of an Improvement – Str. Improvement 82-25 Commissioner Pierce made a motion to approve the Resolution Declaring the Necessity of an Improvement for Str. Improvement 82-25. Commissioner Uhlenkamp seconded the motion, and the motion was approved unanimously.  7) Resolution Declaring the Necessity of an Improvement – Str. Improvement 83-25 Commissioner Pierce made a motion to approve the Resolution Declaring the Necessity of an Improvement for Str. Improvement 83-25. Commissioner Knowski seconded the motion, and the motion was approved unanimously. 8) Resolution Declaring the Necessity of an Improvement – Str. Improvement 84-25 Commissioner Pierce made a motion to approve the Resolution Declaring the Necessity of an Improvement for Str. Improvement 84-25. Commissioner Hach seconded the motion, and the motion was approved unanimously. 9) Resolution Declaring the Necessity of an Improvement – Str. Improvement 85-25 Commissioner Uhlenkamp made a motion to approve the Resolution Declaring the Necessity of an Improvement for Str. Improvement 85-25. Commissioner Pierce seconded the motion, and the motion was approved unanimously. 10) Task Force on Downtown Safety The City Administrator said the City administrative team reviewed calls for service data in the downtown area. He said that the location with the liquor license establishment that has disproportionally been in violation of the terms of their license and subject to a high level of calls for service was notified their liquor license will be under scrutiny and distinct review by the City Commission near renewal time, or before if circumstances warrant. The City Administrator reviewed ideas for the creation of a Downtown Safety Task Force and members of the Task Force. Commissioner Pierce said he wants to improve the coordination between mental health professionals and other service providers. He apologized to the shelter for some misleading things he communicated at the last City Commission meeting. Commissioner Pierce made a motion to establish the Task Force on Downtown Safety. Commissioner Uhlenkamp seconded the motion, and the motion was approved unanimously. LIST OF BILLS Commissioner Hach made a motion to approve the List of Bills. Commissioner Pierce seconded the motion, and the motion was carried unanimously on a roll call vote. __________________________________ __________________________________ SPENCER HALVORSON JIM MOE CITY ADMINISTRATOR/AUDITOR PRESIDENT OF CITY COMMISSION  NORTH DAKOTA PARKS & RECREATION DEPARTMENT SNOWMOBILE TRAIL LEASE AGREEMENT This lease is entered into City of Devils Lake, (LANDLORD) and the State of North Dakota acting through its Parks and Recreation Department (STATE). LANDLORD, in consideration of the $1.00 rent to be paid for the term of the lease and the covenants to be performed by STATE, hereby leases to STATE the following described real property (“the Trail”), which is approximately 3.0 miles long, situated in the county of Ramsey, North Dakota: Twenty (20) foot strip lying outside of and immediately adjacent to the toe of the Devils Lake City Embankment as generally shown on the attached map TERMS 1. TERM OF LEASE. This lease shall begin on February 3, 2025 and (select one):  Automatically renew annually, unless terminated earlier as provided in paragraphs 6 and 12. (LANDLORD’S initials)  Expire on _, unless terminated earlier as provided in paragraphs 6 and 12. (LANDLORD’S initials) 2. USE BY PUBLIC. From December 1st to April 1st of each year, STATE shall have the right to allow the public to operate snowmobiles on the Trail. STATE shall mark the Trail with signs showing the Trail’s location. STATE may only open the Trail to the public when, in its sole discretion, it determines that adequate snow cover exists under Snowmobile North Dakota’s Trail Guidelines. 3. MAINTENANCE OF TRAIL. From October 1st to April 30th of each year, STATE shall have the right to enter the Trail to perform maintenance on the Trail, including grubbing the Trail and installing and removing signs. 4. LANDLORD’S OBLIGATIONS. From December 1st to April 1st of each year, LANDLORD shall not make any physical changes on the Trail that would interfere with the use of the Trail for snowmobiling and shall not post any signs prohibiting snowmobile use along the Trail. 5. YEAR ROUND SIGNAGE. Subject to LANDLORD’S agreement, STATE shall have the right to leave snowmobile trail signs on the Trail year-round.  Yes, I will allow year round signage. _(LANDLORD’S initials)  No, I will not allow year round signage. (LANDLORD’S initials) 6. TERMINATION OF LEASE. This lease may be terminated by mutual consent of both parties, by either party upon 30 days written notice, or under the provisions of paragraph 12. 7. MERGER AND MODIFICATION. This lease is the entire agreement between the parties. STATE may modify the terms of this lease at any time. STATE shall provide LANDLORD written notice of any modification no less than 60 days prior to the effective date of the modification. 1 8. SEVERABILITY. If any term or provision of this lease is declared by a court of competent jurisdiction to be invalid, the validity of the remaining terms will not be affected, and the rights and obligations of the parties will be construed and enforced as if the lease did not contain the term or provision held to be invalid. 9. RELATIONSHIP. LANDLORD is not the agent of STATE. There is to be no employer- employee relationship between STATE and LANDLORD or LANDLORD’S employees. 10. SPOLIATION – NOTICE OF POTENTIAL CLAIMS. LANDLORD agrees to promptly notify STATE of all potential claims that arise from or result from this lease. LANDLORD shall also take all reasonable steps to preserve all physical evidence and information that may be relevant to the circumstances surrounding a potential claim, while maintaining public safety, and grants to STATE the opportunity to review and inspect the evidence, including the scene of an accident. 11. LIABILITY. The parties do not intend for this lease to modify the protection provided to LANDLORD in North Dakota Century Code Chapter 53-08, which says that an owner of land leased to the state for recreational purposes owes no duty of care to keep that land safe for entry or use by others or to give any warning of a dangerous condition on the land. STATE and LANDLORD each agrees to assume its own liability for any and all claims of any nature including all costs, expenses, and attorneys’ fees which may in any manner result from or arise out of this lease. 12. INSURANCE. STATE shall require any third party with whom STATE enters into an agreement for maintenance of the Trail to obtain liability insurance for its maintenance operations. LANDLORD shall be named as an additional insured on this policy. Failure of the third party to obtain this insurance immediately terminates this lease, and STATE shall promptly send to LANDLORD a written notice of the lease’s termination. 13. ASSIGNMENT AND SUBCONTRACTS. STATE may assign or otherwise transfer or delegate any right or duty without LANDLORD’S written consent. 14. APPLICABLE LAW. This lease is governed by and construed in accordance with the laws of the State of North Dakota. Any action commenced to enforce this lease must be brought and solely litigated in the District Court of Burleigh County, North Dakota Landlord North Dakota Parks & Recreation Department Signature: Date: Signature: Date: Name: Anthony Hillig North Dakota Parks & Recreation Department Address: Trail : City: Zip: Telephone: 2  STAFF REPORT CITY COMMISSION MEETING FEBRUARY 3, 2025 Agenda Item: City Facility Long Term Planning & Consideration of Funding Options Submitted By: Spencer Halvorson, City Administrator/Auditor Staff Recommended Action: Provide feedback and guidance on City facility long term planning and proposed funding plan as described in the staff report BACKGROUND The City Offices Remodel Working Group has met a handful of times in the past two months. After receiving feedback from employees at City Offices and reviewing potential scopes for a remodel, the working group has submitted concepts for the City Commission’s consideration (Attachment #1). In discussing plans for remodeling the existing City Offices, the working group felt it necessary to consider the entire organization’s facility needs to ensure a remodel of the City Offices building for continued City Offices purposes is most appropriate as the City considers its long-term strategic facility needs. The working group took consideration of other potential uses for the City Offices facility that could be in the overall best interest of the organization for consideration by the full City Commission. Given the current conversations surrounding the Lake Region Law Enforcement Center (LRLEC), its current circumstances and inevitable relocation or restructure, along with the community conversations surrounding safety downtown, it was the view of the group that the City Commission should consider relocating the Police Department downtown to the current City Offices location and relocating City Offices to another area in the downtown (Attachment #2). To make such a capital investment in relocating both City Offices and the Police Department, the City would need to consider raising additional funding beyond its current revenue streams. The working group has come up with a proposal that could accomplish such relocations and provide further long term support for future City facility needs while also being considerate of the costs to City residents and keeping their current and future fees/taxes in line with what they currently are today. The working group would like the full City Commission’s feedback on the funding concepts laid out in the following pages. ANALYSIS Property Tax – Sales Tax and the Regional Economy It would be timely for the City of Devils Lake to have a larger and broader discussion on how the City holistically finances its operations. The City has increased its contribution of sales tax revenues over time to the general fund to offset the burden on property taxes and is allocating 42.75% of the city’s sales tax revenue to the General Fund for the 2025 budget. The maximum that can be allocated currently, given the City’s ordinances, is 44%. The City is nearing its maximum capability to offset property taxes via sales tax and already transfers the maximum of 20% of revenue generated in its Enterprise Funds. The City of Devils Lake has a sales tax of 2.5% and is broken out the following ways: Percentage Breakdown 2024 Dollar Equivalent 1.00% → Economic Development, Infrastructure, $ 1,920,000 Property Tax Relief, Debt Service, Sewage Treatment 0.75% → Infrastructure and financing of $ 1,440,000 infrastructure 0.50% → Flood Protection Project Debt $ 960,000 Repayment, Water Treatment, Water Source, Storm Water, Community Development, Public Facilities 0.25% → Park District Facilities and Infrastructure $ 480,000 TOTAL → 2.50% $ 4,800,000 Devils Lake is a regional hub, providing the needed public services and public infrastructure utilized by many area residents that do not necessarily live within City limits. As shown in the following table, the proportion of City residents vs total regional residents are heavily lopsided compared to other communities. City Population County Population Percent City Devils Lake 7,200 Ramsey County & 15,600 46% Spirit Lake Nation Valley City 6,550 Barnes 10,730 61% Grand Forks/EGF 68,000 Grand Forks/Clay 103,000 66% Dickinson 25,130 Stark 33,000 76%  Minot 47,370 Ward 68,330 69% Jamestown 15,690 Stutsman 21,390 73% Wahpeton* 8,000 Richland 16,560 48% Bismarck/Mandan 100,000 Burleigh/Morton 134,000 75% *14 incorporated towns in Richland County vs 7 in Ramsey Devils Lake’s most prominent economic drivers are undoubtedly agriculture and tourism, both of which thrive on the regional assets outside of the City’s boundaries. The City of Devils Lake serves as the regional hub for economic activity necessary to support both of those economic drivers. As depicted above, the City’s population compared to the regional population (with the inclusion of Spirit Lake Nation) is uniquely disproportionate compared to other North Dakota communities – being under 50%. Devils Lake does heavily depend on sales tax for its funding of infrastructure and general fund operations currently. Devils Lake has the tools available through its sales tax levy authority to fully embrace its identity as an outdoor and agricultural epicenter. The City could utilize the reality of its regional economy to the benefit of City residents – which will in turn reduce the burden on property tax for the funding of City operations. Regional and transient populations that benefit from City services may not necessarily pay City property tax and will further help financially support the City. Public Safety Operations and Police Department Facility Needs The City provides a high level of public safety services for the residents of Devils Lake, including a 24 hour staffed Fire Department and a Police Department operating with four more officers than it did 20 years ago (and two more than it did 10 years ago), all while the population of the City has remained the same. The Police Department has also created a School Resource Program and has expanded that to two sworn officers. Currently, the City levies just over $2,075,000 in property tax yet spends over $3.8 million to operate the Police and Fire Departments ($4.55 million if you include half of city attorney services, 911, and LRLEC). 2025 Budget Amount Fire Department $ 1,043,442 Police Department $ 2,763,490 ½ Legal Services $ 55,000 911 & LEC $692,750 TOTAL $ 4,554,682 The Police Department is currently in a cramped office footprint at the LRLEC and has no garage space for any of its squad cars. The LRLEC facility and organization is likely to undergo significant reforms in the very near future, which will impact the Police Department. If a relocation of the Police Department is necessary, which is evident from current discussions and circumstances at the LRLEC, then downtown would be a prime location given recent conversations surrounding concerns of safety downtown. It is proposed for the Commission’s consideration and feedback whether it would be appropriate to pursue a 0.5% sales tax to fund a long-term debt issuance for public facilities and public safety, where the City would relocate the Police Department from the current LRLEC to downtown, and relocate City Offices to another location downtown. It is suggested the City Commission consider making these policy decisions in the near to immediate future and use such a sales tax to the maximum benefit for residents of the City of Devils Lake. It may be prudent to explore now rather than wait four to five years when funding for public safety operations become a concern/unsustainable and the Police Department is in urgent need of a new location. Offsetting costs to City Residents The citizens of the Lake Region have recently approved a few referendums increasing revenues to other political subdivisions. They include: 1) School Bond Referendum 2) Sales Tax for Park District Infrastructure Projects 3) Ambulance Service Mill Levy The working group felt it important that any proposed initiative to raise revenue for these needs come along with minimal financial impact to the residents of the City of Devils Lake. As noted above, a .5% sales tax in 2024 would have brought in $960,000. The City would need to issue a 15 year bond for around $5 million to fund the relocation of the Police Department to the current City Offices building (with the addition of a garage to the west side) and relocate City Offices to another location downtown. With SRF Bond 2015 (Fund 5481) set to expire in 2026 or 2027, some sales tax revenue will become available, the City would need to utilize around $400,000 per year in new revenue to fund such a project. In the effort to offset costs to city residents, the group reviewed the potential of pairing the proposed facility and operational purposes of the sales tax with property tax relief. With the changes at the state level and likelihood of property tax credit for primary residence, property tax relief would not have the same effect to property owners as it would have in the previous decade. The working group reviewed areas where it would make sense to subsidize current expenses to City residents with additional sales tax revenue and identified the $9 Water Source Replacement Fee as a current income source that could be reduced and offset by additional sales tax revenue. Currently the fee is charged on nearly every utility account with the City and brings in roughly $275,000 per year. In review of the Water Source Replacement Fund (Attachment #4), the City could meet its needs through a revenue replacement in the amount of $235,000 via sales tax and save every household and business with a water utility account $108 per year. The City currently has relatively low water and sewer rates and the elimination of this fee could offset likely increases needed in other departments and help ensure the long-term affordability of household utility bills. Being Sales Tax Dependent Responsibly & Having a Plan with Flexibility for Future Commissions The proposed .5% sales tax would bring the city’s sales tax to 3%. If the City is to transition towards financing a community with reasonable City property tax, low utility rates, while being exposed to the market via significant sales tax dependency, it is imperative the City do so responsibly. It is proposed that the City create a fund (Attachment #5 & #6) that can serve as the financing vehicle for the above proposals, while gradually growing over time to a balance of $3 million over the course of an estimated 10 years. This would provide the City with an emergency reserve so when market environments are undesirable, immediate hardship would not upend the City’s finances. It is also proposed that if such a fund be created, that it be capped at a dollar amount determined by the Commission to ensure the City does not simply bank the money and that city residents would see the return on investment for their tax dollars. The current proposal shows a cap on the fund of $3 million. Once the fund grew to maturity, it would be future City Commissions’ determination to use the excess income stream to further offset costs to City residents or undertake additional projects on behalf of the people of the Lake Region. The fund as it is currently shown would provide the citizens of Devils Lake a defined plan of what additional sales tax revenues would be spent on for the next 10 years, as well as provide future City Commissions the flexibility to address future undefined needs of City residents – all while responsibly increasing the community’s dependence on sales tax through the funds gradual growth to its determined limit. Summary The City has a defined concept to remodel the current City Offices facility for the Commission’s review. The working group is not convinced the City Offices building in its current use is necessarily the best long-term purpose of the facility for the organization and is inquiring the full Commission’s perspective on the City’s facility needs and the alternative proposal. Future City facility and public safety operational needs offer an opportunity to rethink how the City finances its operations. If done strategically now, the City could provide a consistent funding source for City facility needs, ensure the long-term financial security of its public safety service delivery level, offset current and future costs to City residents, and responsibly reduce its current dependency on property taxes in favor of sales tax. The alternative proposal is put forward for the City Commission’s consideration and feedback. ATTACHMENTS #1 – City Hall Remodel Proposed Layout and Scope #2 – City Hall Remodel as Potential Future Police Department #3 – Water Source Replacement Fund #4 – Strategic Investments Fund Years 1-10 #5 – Strategic Investments Fund Years 11-20 #6 – Summary One-Pager  Files Files Asst. City Storage (13.5' x 7') Garage Engineer Printer (10' x 10') (22' x 35') Engineering Building Admin Plats/Files (6' x 8.5') Inspector (8' x 10') (7.5' x 9') City Engineer (13.5' x 10') Files Small Assessor Conference (8.5' x 12.5') (13.5' x 11') Large Conference (20' x 15') Men's Maint. Janitor Bathroom Break Server (8.5' x 13') Vault Women's Room (7' x 13') Bathroom (10' x 15') Cemetery Printer Clerk of Forward DL Auditor Court (12' x 14') (8' x 8') (12.5' x 12.5') Payroll Files (8' x 8') Utility Clerk (8' x 8') Commission Lobby Chambers (37' x 24') City Administrator (14' x 16') Vestibule Date Scale 1/29/25 1" = 10' City Hall City Hall Renovation Sheet No. Drawn By Renovation City of Devils Lake Layout - Option 1 423 6th St NE A01 DTG Devils Lake, ND 58301  Squad Storage Room (13.5' x 7') (650 SF) Evidence Evidence Processing Storage Sergeant (7.5' x 9') (8' x 10') (13.5' x 10') Files Interview Interview Room (13.5' x 11') Room (8.5' x 12.5') Large Conference (20' x 15') Men's Maint. Janitor Bathroom Garage (3400 SF) Server/ Uniform/ (7' x 13') Break Storage Women's Equipment (8.5' x 13') Room Bathroom (10' x 15') Printer Files Reception Captain Chief (16' x 16') (12.5' x 12.5') (12' x 14') Detective (10' x 8') Secured Lobby Detective (10' x 8') Training Room (37' x 24') Lieutentant (14' x 16') Vestibule Date Scale 1/28/25 1" = 10' City Hall City Hall Renovation Sheet No. Drawn By Renovation City of Devils Lake DL Police Dept. 423 6th St NE A02 DTG Devils Lake, ND 58301  BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET 6006 WATER SOURCE REPLACEMENT 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 34900 MISCELLANEOUS 0 0 0 0 0 0 0 0 0 0 34730 WATER SOURCE REPLACEMENT FEE 270,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 36100 INTEREST EARNINGS 157,500 157,500 157,500 157,500 157,500 157,500 157,500 157,500 157,500 157,500 TOTAL REVENUE 427,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 57100 WEST SIDE WTR MAIN REPLACEMENT 1,010,000 0 0 0 0 0 0 0 0 0 57200 SOUTH SIDE WTR MAIN REPLACEMENT 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 57300 ADMINISTRATIVE FEE 0 0 0 0 0 0 0 0 0 0 700 TRANSFER IN/OUT 58900 TRANSFERS OUT (EQUIPMENT RESERVE) 157,500 157,500 157,500 157,500 157,500 157,500 157,500 157,500 157,500 157,500 TOTAL EXPENSES 1,167,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 REVENUE OVER (UNDER) EXPENSES -740,000 0 0 0 0 0 0 0 0 0 BEGINNING BALANCE JANUARY 3,971,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 REVENUE 427,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 EXPENSE 1,167,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 337,500 ENDING BALANCE DECEMBER 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076 3,231,076  Yr. 1 Yr. 2 Yr. 3 Yr. 4 Yr. 5 Yr. 6 Yr. 7 Yr. 8 Yr. 9 Yr. 10 STRATEGIC INVESTMENTS FUND 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Sales Tax Revenue (2.0% Increase/Yr) 925,000 943,500 962,370 981,617 1,001,250 1,021,275 1,041,700 1,062,534 1,083,785 1,105,461 Interest Earnings (3.0% return)* 10,950 19,229 27,755 36,538 45,584 54,902 64,499 74,384 84,565 TRANSFER IN/OUT TRANSFER IN/OUT 0 0 0 0 0 0 0 0 0 0 TOTAL REVENUE 925,000 954,450 981,599 1,009,373 1,037,788 1,066,859 1,096,602 1,127,033 1,158,169 1,190,026 TRANSFER IN/OUT CITY FACILITY BOND PAYMENT 300,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 Eliminate Water Source Replacement 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 Gen Fund Transer (20% WSR) 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 GEN FUND TRANSFER Actual - 900K (discretionary) 25,000 43,500 62,370 81,617 101,250 121,275 141,700 162,534 183,785 205,461 Discretionary 168,405 TOTAL EXPENDITURES 560,000 678,500 697,370 716,617 736,250 756,275 776,700 797,534 818,785 1,008,866 REVENUE OVER (UNDER) EXPENSE 365,000 275,950 284,229 292,755 301,538 310,584 319,902 329,499 339,384 181,160 BEGINNING BALANCE 0 365,000 640,950 925,179 1,217,934 1,519,472 1,830,056 2,149,958 2,479,456 2,818,840 REVENUE 925,000 954,450 981,599 1,009,373 1,037,788 1,066,859 1,096,602 1,127,033 1,158,169 1,190,026 EXPENDITURES 560,000 678,500 697,370 716,617 736,250 756,275 776,700 797,534 818,785 1,008,866 END OF YEAR BALANCE 365,000 640,950 925,179 1,217,934 1,519,472 1,830,056 2,149,958 2,479,456 2,818,840 3,000,000 1st 10 Years 37% Public Facilities (Relocation of PD to DT & move City Hall) 22% Reduce Cost to DL Residents (Eliminate WS Replacement Fee) 11% Public Safety Operations (Transfer to offset pressure on GF) 30% Discretionary/Gradual Growth (Sales Tax Dependent but responsible) 100% Assumptions: Sales tax revenue is estimated at a conservative $925,000 with 2% growth per year. Invest balance of the fund into 10-year US Treasuries (current yield over 4.5% - conservatively estimated at 3.0% over long-term)  Yr. 11 Yr. 12 Yr. 13 Yr. 14 Yr. 15 Yr. 16 Yr. 17 Yr. 18 Yr. 19 Yr. 20 STRATEGIC INVESTMENTS FUND 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 Sales Tax Revenue (2.0% Increase/Yr) 1,127,570 1,150,121 1,173,124 1,196,586 1,220,518 1,244,928 1,269,827 1,295,223 1,321,128 1,347,550 Interest Earnings (3.0% return)* 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 TRANSFER IN/OUT TRANSFER IN/OUT 0 0 0 0 0 0 0 0 0 0 TOTAL REVENUE 1,217,570 1,240,121 1,263,124 1,286,586 1,310,518 1,334,928 1,359,827 1,385,223 1,411,128 1,437,550 TRANSFER IN/OUT CITY FACILITY BOND PAYMENT 400,000 400,000 400,000 400,000 400,000 400,000 Eliminate Water Source Replacement 180,000 180,000 180,000 180,000 180,000 Gen Fund Transer (20% WSR) 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 GEN FUND TRANSFER Actual - 900K (discretionary) 227,570 250,121 273,124 296,586 320,518 344,928 369,827 395,223 421,128 447,550 Discretionary 355,000 355,000 355,000 355,000 355,000 535,000 935,000 935,000 935,000 935,000 TOTAL EXPENDITURES 1,217,570 1,240,121 1,263,124 1,286,586 1,310,518 1,334,928 1,359,827 1,385,223 1,411,128 1,437,550 REVENUE OVER (UNDER) EXPENSE 0 0 0 0 0 0 0 0 0 0 BEGINNING BALANCE 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 REVENUE 1,217,570 1,240,121 1,263,124 1,286,586 1,310,518 1,334,928 1,359,827 1,385,223 1,411,128 1,437,550 EXPENDITURES 1,217,570 1,240,121 1,263,124 1,286,586 1,310,518 1,334,928 1,359,827 1,385,223 1,411,128 1,437,550 END OF YEAR BALANCE 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000  STRATEGIC INVESTMENTS FUND SUMMARY (DRAFT) What would the citizens of Devils Lake receive with a .5% sales tax referendum? 1. Downtown Police Department and a City doubling down on their presence in the downtown district. a. This will also provide the City with a defined revenue source to address future facility needs beyond the Police Department and City Offices without creating additional revenue sources. 2. Sustained assurance the City will have the resources to provide the same level of public safety services now and long into the future. 3. Reduced current and future utility bills of over $100 per year for nearly every household & business with a utility account with the elimination of the $9 Water Source Replacement Fee a. This will offset the burden of rising utility bills that are impending given the changes to Sanitation Department service delivery and Water and Sewer Department equipment needs, regardless if such a referendum were to be approved. 4. A City with less burden on property tax to fund operations and a City government financial structure that aligns with the realities of the regional economy. a. The City of Devils Lake would utilize the assets and economy of the region to the maximum benefit to City residents while doing so responsibly though the gradual growth of a rainy-day fund up to but not beyond $3,000,000. If a 0.5% sales tax increase is implemented and the $9 Water Source Replacement Fee is removed, a household in the City of Devils Lake would have to spend more than $21,500 on taxable items in a calendar year to contribute more money to fund City operations than they currently do.  LIST OF BILLS FOR THE CITY OF DEVILS LAKE 3-Feb-25 VENDOR AMOUNT DUE AIRPORT Capital One-Walmart $22.88 Capital One-Mac's $112.74 Dominic Eritano $111.51 JB Vending $29.38 MB Companies $2,352.31 Mead & Hunt $27,561.50 Midco $164.61 ND Aviation Association $825.00 Resource Auction $900.15 CITY A & C Tire & Truck Repair Towing $659.50 Advanced Business Methods $115.30 Advanced Engineering & Enviromental $9,402.30 Alex Air Apparatus $540.00 AT & T $1,592.75 Capital One-Walmart $277.79 Capital One Trade Credit-Mac's $1,420.49 Corporate Technologies $23,055.06 Creative Impressions $115.48 Decorated Wearables $21.49 DL Chamber of Commerce/Tourism $46,276.22 Devils Lake Park Board $51,362.87 Gessner Iron Works $89.06 Grand Forks Fraternal Order of Police $270.00 HACH $150.88 Harold's Auto Marine & Electric Motor $327.00 Hawkins $415.15  LIST OF BILLS FOR THE CITY OF DEVILS LAKE 3-Feb-25 VENDOR AMOUNT DUE International Association of Fire Chiefs $143.33 JB Vending $84.58 Jones Law Firm $900.00 Lakeside Surveillance Lock & Key $65.00 Mack Plumbing $247.93 Motorola Solutions $325.00 NDACo Resources Group $5,885.34 ND Building Officials Association $265.00 ND Dept of Enviromental Quality $100.00 ND Dept of Transportation $48,686.33 ND Fraternal Order of Police $1,215.00 Newby's Ace Hardware $939.08 Ottertail Power $22,290.31 Prairie Truck & Tractor Repair $350.00 PS Doors $348.30 Quill $188.70 Schwan Wholesale $64.80 Service Tire $4,860.52 SoftChoice Corporation $639.93 Stone's Mobile $169.95 Tanya Weiler $1,250.00 Tractor Supply Credit Plan $1,716.04 Usable Life $668.04 USPS-NeoPost $4,200.00 United States Postmaster $3,600.00 Vestis-Aramark $879.28 TOTAL LIST OF BILLS $268,253.88