Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Luigi Boria Vice Mayor Christi Fraga Councilwoman Bettina Rodriguez Aguilera Councilwoman Ana Maria Rodriguez Councilwoman Sandra Ruiz Charter Officials Joe Carollo, City Manager Barbara Herrera, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, April 9, 2014 9:00 AM Council Chambers 9:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final April 9, 2014 A) 14-133 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ACCEPTING THE LOW BID AND APPROVING A CONTRACT BETWEEN THE CITY AND GONZALEZ & SONS EQUIPMENT INC. FOR THE PROVISION OF CANAL BANK STABILIZATION SERVICES FOR YEAR IV OF THE CANAL BANK STABILIZATION PROGRAM, IN AN AMOUNT NOT TO EXCEED $2,521,426.66; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report - 14-133 Canal Embankment Plans & Specs Inventory Canal Bank Bid Tabulation Bid Proposal Construction Contract-Gonzalez & Sons Equip Memo Res. Canal Bank Stabilization B) 14-140 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER BETWEEN THE CITY OF DORAL AND KING ENGINEERING ASSOCIATES, INC. FOR THE PROVISION OF AN UPDATED DRAINAGE STUDY FOR THE AREA OF CITY OF DORAL COMMONLY KNOWN AS THE CITY OF DORAL FOR AN AMOUNT NOT TO EXCEED $23,035.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report - 14-140 Memo Consultant Work Orders and Schedule Work Order. Tile Dist Drainage Study Scope of Work. Tile Dist Drainage Study Fee Proposal. Tile Dist Drainage Study Res. Approving King Engineering Work Order City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final April 9, 2014 C) 14-134 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AUTHORIZING THE PURCHASE, IN ACCORDANCE WITH SECTION 2-322 OF THE CITY OF DORAL CODE OF ORDINANCE, OF TWO (2) 2014 FORD ESCAPE (FWD 4DR SE) VEHICLES, INCLUDING CORNER STROBES (LED) FOR THE USE OF THE BUILDING DEPARTMENT IN AN AMOUNT NOT TO EXCEED $42,590.00 FROM HUB CITY FORD, INC., PURSUANT TO THE COMPETITIVELY-BID STATE OF FLORIDA CONTRACT NO. 071-000-14-1; AUTHORIZING THE CITY MANAGER TO NEGOTIATION AND ENTER INTO AN AGREEMENT FOR PURCHASE; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report - 14-134 Hub City Ford Quote 2014 Ford Escape State Contract Pricing Sheet Motor Vehicle State Contract Motor Vehicle State Contract 2 Memo Res. Hub City Ford City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final April 9, 2014 D) 14-141 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, WAIVING THE CITY’S COMPETITIVE BIDDING PROCEDURES PURSUANT TO SECTION 2-321 OF THE CITY’S CODE OF ORDINANCES AND APPROVING THE PURCHASE OF AVOLVE SOFTWARE - PROJECTDOX, INCLUDING INTEGRATION AND CUSTOMIZATION SERVICES FROM PERCONTI DATA SYSTEMS, INC., IN AN AMOUNT NOT TO EXCEED $230,000.00; AUTHORIZING FOR THE PROVISION OF ANNUAL MAINTENANCE SERVICES, IN AN AMOUNT NOT TO EXCEED $26,260.00 PER YEAR; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report - 14-141 Avolve Sole Source Letter Attachment A Avolve Proposal Attachment B Avolve PSA Attachment C Avolve Software License and Support Agreement Attachment D Avolve Support and Service Level Agreement Attachment E Avolve University Training Attachment F Avolve Reference List Attachment G Perconti Sole Source Attachment H Perconti Proposal Attachment I Res. Project Dox Purchase E) 14-151 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING AN OUTDOOR EVENT PERMIT FOR THE HEARTBEAT FOUNDATION TO HOST THE “FESTIVAL OF NATIONS” EVENT AT J.C. BERMUDEZ PARK ON SATURDAY, JULY 12, 2014 AND SUNDAY, JULY 13, 2014, FROM 9:00 AM TO 7:00 PM; PROVIDING FOR RESTRICTIONS AND CONDITIONS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report - 14-151 Application with Exhibits Parks Review Police Action Plan Res. Festival of Nations Event City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final April 9, 2014 F) 14-135 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR CHEVY’S RESTAURANT MIAMI TO HOST THE “CINCO DE MAYO 2014” EVENT AT 8191 NW 12TH STREET, DORAL, FLORIDA ON MONDAY MAY 5, 2014 FROM 4:00 PM TO 2:00 AM; AND PROVIDING FOR EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report - 14-135 Outdoor Event - Application with Exhibits Police - Action Plan Res. Cinco de Mayo Event 2014 G) 14-137 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH GARDEN STATE FIREWORKS, INC. FOR THE PROVISION OF THE CITY’S 4TH OF JULY FIREWORKS DISPLAY IN AND FOR 2014, WITH TWO (2) ONE (1) YEAR RENEWALS FOR A TOTAL OF THREE (3) YEARS IN AN AMOUNT NOT TO EXCEED $45,000.00 PER FISCAL YEAR; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report - 14-137 Council Recomendation Letter RFP#2014-05 Scope of Services Pre-Bid Sign In RFP 2014-05 4th of July Fireworks Display Garden State Proposal Memo Res. 4th of July Fireworks Proclamations & Keys to the City Requests H) 14-149 Proclamation - Earth Day 2014 Sponsors: Public Works Attachments: Earth Day - Proclamation Request Earth Day - Proclamation Template I) 14-150 Proclamation - Child Abuse Prevention Month (Requested by Mayor Boria) Sponsors: Boria Attachments: Child Abuse Prevention Month Proclamation Request Child Abuse Prevention Month Proclamation City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final April 9, 2014 7) Approval of Minutes A) 14-145 February 26, 2014 - Council Workshop Minutes Sponsors: City Clerk Attachments: 2014-02-26 Council Workshop - DRAFT MINUTES B) 14-146 March 12, 2014 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2014-03-12 Council Meeting - DRAFT MINUTES C) 14-147 March 19, 2014 - Special Council Meeting Minutes Sponsors: City Clerk Attachments: 2014-03-19 Special Council Meeting - DRAFT MINUTES D) 14-148 March 31, 2014 - Council Workshop Minutes Sponsors: City Clerk Attachments: 2014-03-31 Council Workshop - DRAFT MINUTES 8) Presentations A) 14-136 Keep Doral Beautiful Nomination April 2014 Sponsors: Code Compliance Attachments: Staff Report - 14-136 Presentation - Porcelanosa 9) Discussion Items A) 14-166 Discussion: Verbal Report from the City of Doral Police Department on the Arrest of Protestor, Eliseo Medina, on March 21, 2014 (Requested by Councilwoman Ana Maria Rodriguez) Sponsors: Rodriguez Attachments: Councilmember Memo - 14-166 Eliseo Medina - Arrest Affidavit American Welding Society Letter B) 14-160 Discussion: City of Doral Website Access for People with Disabilities (Requested by Councilwoman Rodriguez) Sponsors: Rodriguez Attachments: E-Mail from Ms. Luz Rosenfeld City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final April 9, 2014 C) 14-122 Discussion: Establishment of a Small Business Grant Program under the Community Development Block Grant Program (CDBG) and in Partnership with the Florida Department of Economic Opportunity (FDEO)(Requested by Vice Mayor Fraga) Sponsors: Fraga Attachments: Councilmember Memo - 14-122 Legislative History 3/12/14 Council Meeting Deferred to the Council Meeting D) 14-162 Discussion: FPL Quote for Solar Project (Requested by Mayor Boria) Sponsors: Boria Attachments: E-Mail re FPL Quote - Solar Project E) 14-168 Discussion: “La Feria de las Americas” (Requested by Councilwoman Rodriguez Aguilera) Sponsors: Rodriguez-Aguilera Attachments: Councilmember Memo - 14-168 "La Feria de las Americas" - Information 10) Mayor's Report A) 14-161 Congresswoman Ileana Ros-Lehtinen’s Support of Democracy in Venezuela Sponsors: Boria Attachments: Ros-Lehtinen - Democracy in Venezuela 11) Council Comments 12) City Manager's Report A) 14-171 Request for City of Doral Sponsorship for the Use of J.C Bermudez Park on April 19th, 2014 to Demonstrate for Democracy in Venezuela, and to Commemorate the Beginning of Venezuelan Independence on this Date Sponsors: City Manager B) 14-172 Request for City of Doral Sponsorship for the Use of J.C Bermudez Park on July 6th, 2014 to Celebrate the XXIII Anniversary of “Festival Independencia de Venezuela” Sponsors: City Manager Attachments: Letter from El Venezolano Department Reports City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final April 9, 2014 C) 14-144 Department Monthly Reports - March 2014 Sponsors: City Manager Attachments: Building Department March 2014 Monthly Report City Clerks Office March 2014 Monthly Report Code Compliance Department March 2014 Monthly Report Finance Department March 2014 Monthly Report Finance Department March 2014 Monthly Report (2) Finance Department March 2014 Monthly Report (3) Finance Department March 2014 Monthly Report (4) Finance Department March 2014 Monthly Report (5) Human Resources Department March 2014 Monthly Report IT Department March 2014 Monthly Report Parks and Recreation Department March 2014 Monthly Report Planning and Zoning Department March 2014 Monthly Report Public Works Department March 2014 Monthly Report 13) City Attorney's Report 14) City Clerk's Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business 20) Public Comments 21) Presentations A) 14-143 Doral Little League Participant Recognition - Copa Dorada Sponsors: Parks and Recreation Attachments: Staff Report - 14-143 Memo City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final April 9, 2014 B) 14-139 Mayor’s Citizens’ Government Academy Graduation Sponsors: Code Compliance Attachments: Staff Report - 14-139 Citizen's Academy Graduation Memo C) 14-142 Recognizing and Congratulating the Overall Winners of 2014 Get Fit Doral Wellness Challenge. Sponsors: Parks and Recreation Attachments: Staff Report - 14-142 Memo 22) Discussion Items A) 14-159 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, RECOGNIZING THAT AN OVERWHELMING MAJORITY OF THE MIAMI-DADE COUNTY ELECTORATE VOTED TO SUPPORT THE INITIATIVES PRESENTED BY PETS’ TRUST; URGING THE MIAMI-DADE COUNTY COMMISSION TO IMPLEMENT THE WILL OF THE PEOPLE IN THIS CURRENT BUDGET SESSION BY ESTABLISHING THE FUNDING MECHANISMS FOR SAID INITIATIVES; ENCOURAGING OTHER MIAMI-DADE COUNTY MUNICIPALITIES TO JOIN THE CITY OF DORAL IN SUPPORTING PETS’ TRUST; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Rodriguez Attachments: E-Mail from Irene Secada Pets' Trust - Voter Data and Results Res. Support of Pets' Trust Second Reading B) 14-130 Ordinance #2014-11 “Amending Rules of Procedure” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AMENDING DIVISION 3 OF ARTICLE II OF CHAPTER 2 OF THE CODE OF ORDINANCES, CITY OF DORAL, FLORIDA, ESTABLISHING A RULE FOR LAY-DOWN ITEMS AND DEADLINE FOR SUBMISSION OF COUNCIL AGENDA ITEMS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Ord. #2014-11 Amending Rules of Procedure Legislative History City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final April 9, 2014 3/12/14 Council Meeting Approved on First Reading to the Council Meeting 23) Adjournment Notice to the Public Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Doral, FL Page 10