Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Luigi Boria Vice Mayor Sandra Ruiz Councilman Pete Cabrera Councilwoman Christi Fraga Councilwoman Ana Maria Rodriguez Charter Officials Edward Rojas, City Manager Connie Diaz, Interim City Clerk Weiss, Serota, Helfman, et al, City Attorney Tuesday, January 13, 2015 9:00 AM Council Chambers 9:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final January 13, 2015 A) 14-709 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF TWO (2) 2015 F-150 VEHICLES, FOR THE USE OF THE PARKS AND RECREATION DEPARTMENT, FROM DUVAL FORD, LLC IN AN AMOUNT NOT TO EXCEED $43,071.00, UNDER THE COMPETITIVELY-PROCURED STATE OF FLORIDA DEPARTMENT OF MOTOR VEHICLE CONTRACT #25100000-15-1; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AGREEMENTS FOR PURCHASE OF THE VEHICLES, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 14-709 Memo Quote State of Florida Motor Vehicle Contract 25100000-15-01 Exhibit A - Vehicle Information Res. No. 15-Purchase of Two 2015 Ford F-150 City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final January 13, 2015 B) 14-710 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID #2014-39 “MORGAN LEVY PARK PARKING LOT IMPROVEMENTS” TO RP UTILITY AND EXCAVATION CORP.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT FOR THE PROVISION OF CONSTRUCTION OF CERTAIN IMPROVEMENTS TO MORGAN LEVY PARK PARKING LOT IN AN AMOUNT NOT TO EXCEED $75,000.00; AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE FOLLOWING LOWEST BIDDER BEJAR CONSTRUCTION, INC. IF AN AGREEMENT CANNOT BE NEGOTIATED WITH THE PRECEDING BIDDER; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 14-710 Memo Council Recommendation Letter Scope of Services ITB 2014-39 Pre-Bid Sign In ITB 2014-39 Inventory ITB 2014-39 ITB 2014-39 RP Utility & Excavation Corp Bid Submittal References RP Utility ITB 2014-39 Bejar Construction Inc. Bid Submittal ITB 2014-39 JCM Development Group Bid Submittal ITB 2014-39 Williams Paving Co. Inc. Bid Submittal Morgan Levy Park Current Parking Concept Morgan Levy Park Proposed Parking Concept Res. No. 15-Morgan Levy Parking Lot Improvements City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final January 13, 2015 C) 14-711 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE AN ANNUAL LICENSE AND SUPPORT MAINTENANCE FOR THE TYLER/MUNIS FINANCIAL SOFTWARE MODULES IN AN AMOUNT NOT TO EXCEED $27,841.63; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS IN CONNECTION WITH THIS PURCHASE AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 14-711 Memo Munis Annual Support License and Invoice Res. No. 15-Annual Support Maintenance Tyler Munis D) 14-724 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE ADOPT-A-STREET LITTER REMOVAL AGREEMENT WITH TALLER EN ACCION, LLC. FOR THE PROVISION OF LITTER REMOVAL ACTIVITIES ALONG NW 82ND AVENUE FROM NW 25TH STREET TO NW 41ST STREET; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 14-724 Application Res. No. 15-Adopt-a-Street Taller en Accion E) 14-740 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING THE REQUEST FOR QUALIFICATIONS #2014-21 FOR BROADCASTING SERVICES TO MULTI MEDIA MARKETING ASSOCIATES, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT FOR BROADCASTING SERVICES IN AN AMOUNT NOT TO EXCEED $10,000.00 PER MONTH FOR A PERIOD OF 12 MONTHS AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE THEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Affairs Division Attachments: Staff Report 14-740 Memo RFQ 2014-21 Broadcasting Services Inventory RFQ 2014-21 Broadcasting Services Res. No. 15-Broadcasting Services City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final January 13, 2015 F) 14-717 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN INCREASE TO THE PURCHASE ORDER FOR LDV, INC. IN THE AMOUNT OF $10,548.00 FOR UPGRADES TO THE POLICE MOBILE COMMAND CENTER; AUTHORIZING CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY FOR THE CONTEMPLATED UPGRADES; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 14-717 Memo Upgrades for Command Vehicle DOJ Approval of Funds Res. No. 15-Police Command Center Upgrades G) 14-723 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE PURCHASE OF MAINTENANCE, UPKEEP AND CALIBRATION SERVICES FOR THE CITY’S AUTOMATED EXTERNAL DEFIBRILLATORS FROM PHYSIO CONTROL IN AN AMOUNT NOT TO EXCEED $37,000.00; AUTHORIZING THE CITY MANAGER TO ENTER INTO A PREVENTIVE MAINTENANCE AGREEMENT WITH PHYSIO CONTROL, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, PROVIDING FOR IMPLEMENTATION, AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 14-723 Memo Preventive Maintenance Agreement (AED) Res. No. 15-Purchase of Maintenance for Police Defibrillators City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final January 13, 2015 H) 15-746 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ADOPTING THE CURRENT MIAMI-DADE COUNTY LOCAL MITIGATION STRATEGY, AS AMENDED, IN ACCORDANCE WITH THE NATIONAL FLOOD INSURANCE PROGRAM COMMUNITY RATING SYSTEM REQUIREMENTS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-746 Memo Exhibit A - LMS November 2014 Exhibit B - Notice of Local Mitigation Strategy Res. No. 15-Adopting the Miami Dade County Local Mitigation Strategy I) 15-752 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, WAIVING THE COMPETITIVE BID PROCESS, PURSUANT SECTION 2-323 OF THE CITY CODE OF ORDINANCES, TO ENGAGE ILER PLANNING TO PERFORM PROFESSIONAL PLANNING SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL FROM THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, TO PROVIDE PLANNING SERVICES RELATED TO THE RE-EVALUATION OF THE CITY’S COMPREHENSIVE PLAN IN AN AMOUNT NOT TO EXCEED $75,000.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-752 Memo Scope of Services Res. No. 15-Approving Professional Planning Services Iler Planning J) 14-687 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING THE COUNCIL ZONING MEETING SCHEDULE FOR CALENDAR YEAR 2015; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 14-687 Memo Res. No. 15-Approving Zoning Schedule for Calendar Year 2015 Legislative History 12/3/14 Council Zoning Meeting defer to the Council Meeting City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final January 13, 2015 K) 15-755 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, CERTIFYING AND DECLARING THE RESULTS OF THE SPECIAL ELECTION HELD ON AUGUST 26, 2014 CONCERNING CHARTER AMENDMENTS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report 15-755 08.26.14 Doral Special Election Certification Res. No. 15-Certifying the Results of the 2014 August Special Election L) 15-753 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, CERTIFYING AND DECLARING THE RESULTS OF THE GENERAL ELECTION HELD ON NOVEMBER 4, 2014; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report 15-753 11.04.14 Doral General and Special Elections Certification Res. No. 15-Certifying the Results of the 2014 General Election M) 15-754 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, CERTIFYING AND DECLARING THE RESULTS OF THE SPECIAL ELECTION HELD ON NOVEMBER 4, 2014 CONCERNING CHARTER AMENDMENTS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report 15-754 11.04.14 Doral General and Special Elections Certification Res. No. 15-Certifying the Results of the 2014 November Special Election Proclamation / Key to the City Requests N) 15-756 Key to the City to Oscar D'Leon, Chris Bosh, Pat Riley and Arturo Sandoval Sponsors: Boria Attachments: 2015-01-15 Key to the City to Oscar D´Leon, Chris Bosh, Pat Riley and Arturo Sandoval O) 15-762 Key to the City to Forbidden Saints Sponsors: Boria Attachments: 2015-01-15 Key to the City to Forbidden Saints Request City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final January 13, 2015 P) 15-745 Proclamation Arbor Day Sponsors: Public Works Attachments: Proclamation Arbor Day Request Proclamation Arbor Day Clauses Arbor Day Foundation 7) Approval of Minutes A) 14-719 December 3, 2014 - Local Planning Agency Minutes Sponsors: City Clerk Attachments: 2014-12-03 Local Planning Agency - DRAFT MINUTES B) 14-720 December 3, 2014 - Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2014-12-03 Zoning Meeting - DRAFT MINUTES C) 14-721 December 10, 2014 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2014-12-10 Council Meeting - DRAFT MINUTES D) 14-722 December 16, 2014 - Strategic Planning Meeting Minutes Sponsors: City Clerk Attachments: 2014-12-16 Strategic Planning Meeting - DRAFT MINUTES 8) Presentations City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final January 13, 2015 A) 15-760 Presentation by Doral Police Department - Funeral Services of Fallen Officer Liu from the 84th PCT, New York City Sponsors: Police Attachments: Staff Report 15-760 Email From Sgt Rodriguez Police Officers Line Up Police Officers Salute Police Station Memorial Special Tactical Team at the Services With Sweetwater Officers Canadian Police Officers Fly Over Flag K-9 Unit at Service Memorial at Scene Memorial at Scene B) 14-708 Parks & Recreation Department Quarterly Recap Sponsors: Parks and Recreation Attachments: Staff Report 14-708 Memo Quarterly Recap - Fall & Holiday C) 14-718 Keep Doral Beautiful Nomination January 2015 Sponsors: Code Compliance Attachments: Staff Report 14-718 KFC US Properties 9) Discussion Items A) 15-748 Discussion: Portion of Occupancy Tax to Stay in Doral (Requested by Mayor Boria) Sponsors: Boria Attachments: Mayor Memo 15-748 How Tax Revenue is Used Miami Dade Tax Collector Information Copy of City Chart City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final January 13, 2015 B) 15-758 Discussion: Economic Impact Analysis - Miss Universe (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: Vice Mayor Memo 15-758 WEG Bio Brief and Client List Email from Dan Espino C) 15-759 Discussion: Setting a Date to Consider the Amendments to the FY 2014 -2015 Budget (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: Vice Mayor Memo 15-759 D) 15-761 Discussion: Investment Management Services (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: Vice Mayor Memo 15-761 E) 14-714 Discussion: Travel Reimbursement Policy Sponsors: City Manager Attachments: Staff Report 14-714 Memo Resolution Travel Policy Email Minutes Budget Workshop II-FY14-15 Council Budget Travel and Per Diem F) 14-715 Discussion: Establishment of City of Doral Library Sponsors: City Manager Attachments: Staff Report 14-715 Memo G) 14-739 Discussion: Pampering Our Special Mommies Event Sponsors: City Manager Attachments: Staff Report 14-739 Memo Attachment A Attachment B Attachment C Attachment D City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final January 13, 2015 H) 14-716 Discussion: Trolley Lease vs. Purchase Analysis Sponsors: Public Works Attachments: Staff Report 14-716 Memo Analysis I) 14-743 Discussion: Doral Police Department / Public Works Building Expansion Sponsors: Public Works Attachments: Staff Report 14-743 Memo 10) Mayor's Report 11) Council Comments 12) Advisory Board Comments 13) City Manager's Report i. Department Reports 15-744 Department Reports - December 2014 Sponsors: City Manager Attachments: Building Department December 2014 Monthly Report Code Compliance December 2014 Monthly Report City Clerk's Office December 2014 Monthly Report Finance Department December 2014 Monthly Report Finance Department PFM Asset Allocation Chart HR Department December 2014 Monthly Report IT Department December 2014 Monthly Report Parks and Recreation Department December 2014 Monthly Report Planning and Zoning Department December 2014 Monthly Report Police Department December 2014 Monthly Report Public Works Department December 2014 Monthly Report 14) City Attorney's Report 15) City Clerk's Report City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final January 13, 2015 A) 14-713 Council Meeting Dates 2015 Sponsors: City Clerk Attachments: Suggested Meeting Dates 16) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 17) Call to Order / Roll Call of Members 18) Pledge of Allegiance 19) Invocation 20) Agenda / Order of Business 21) Public Comments 22) Presentations 23) Discussion Items First Reading / Zoning Hearing / Legislative City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final January 13, 2015 A) 15-751 Ordinance #2015-01 “Floodplain Management Regulations Ordinance - Text Amendment” AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING/DENYING AMENDING THE CITY OF DORAL CODE OF ORDINANCES TO REPEAL CHAPTER 23; TO ADOPT A NEW CHAPTER 23; TO ADOPT FLOOD HAZARD MAPS, TO DESIGNATE A FLOODPLAIN ADMINISTRATOR, TO ADOPT PROCEDURES AND CRITERIA FOR DEVELOPMENT IN FLOOD HAZARD AREAS, AND FOR OTHER PURPOSES; TO ADOPT LOCAL ADMINISTRATIVE AMENDMENTS TO THE FLORIDA BUILDING CODE; PROVIDING FOR APPLICABILITY; REPEALER; SEVERABILITY; AND AN EFFECTIVE DATE. Sponsors: Planning and Zoning Attachments: Staff Report 15-751 Memo Notice of Public Hearing Floodplain Management - Ord #2015-01 Ord #2015-01 Model Doral SFHA Ord #2015-01 Model Doral X Zone Second Reading City of Doral, FL Page 13 Council Meeting Meeting Agenda - Final January 13, 2015 B) 14-649 Ordinance #2014-48 “Encumbrance Carryforward 2014-2015” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PROVIDING FOR AN ENCUMBRANCE CARRYFORWARD AMENDMENT INCREASING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2014-2015; INCREASING THE TRANSPORTATION FUND BUDGET FOR FISCAL YEAR 2014-2015; INCREASING THE PARK IMPACT FEE FUND BUDGET FOR FISCAL YEAR 2014-2015; INCREASING THE LAW ENFORCEMENT TRUST FUND BUDGET FOR FISCAL YEAR 2014-2015; INCREASING THE CAPITAL IMPROVEMENT FUND BUDGET FOR FISCAL YEAR 2014-2015; AND INCREASING THE STORMWATER FUND BUDGET FOR FISCAL YEAR 2014-2015. PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 14-649 Letter Exhibit I - FY 14 to FY 15 PO Carryover General Fund Exhibit II - FY 14 to FY 15 PO Carryover Transportation Fund Exhibit III - FY 14 to FY 15 PO Carryover Park Impact Fee Fund Exhibit IV - FY 14 to FY 15 PO Carryover Law Enforcement Trust Fund Exhibit V - FY 14 to FY 15 PO Carryover Capital Improvement Fund Exhibit VI - FY 14 to FY 15 PO Carryover Stormwater Fund Ord. #2014-48 2014 Encumbrance Carryforward SECOND READING Legislative History 12/10/14 Council Meeting approve on First Reading 24) Adjournment Notice to the Public City of Doral, FL Page 14 Council Meeting Meeting Agenda - Final January 13, 2015 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Doral, FL Page 15