Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Luigi Boria Vice Mayor Christi Fraga Councilman Pete Cabrera Councilwoman Ana Maria Rodriguez Councilwoman Sandra Ruiz Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Tuesday, August 11, 2015 10:00 AM Council Chambers 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final August 11, 2015 A) 15-1124 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RANKING OF RESPONDENTS TO REQUEST FOR QUALIFICATIONS 2015-10 “BUILDING INSPECTION & PLANS REVIEW SERVICES”; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH CAP GOVERNMENT, AS THE TOP RANKED FIRM, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF BUILDING INSPECTION SERVICES FOR LARGE PROJECTS UTILIZING OUR INSPECTION SERVICES REQUEST PROGRAM, ADDITIONAL BUILDING INSPECTION PLAN REVIEW, AND OTHER SERVICES, ON AN AS NEEDED BASIS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CAN NOT BE NEGOTIATED; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report 15-1124 Memo RFQ 2015-10 CAP Government, Inc. Bid Submittal Inventory RFQ 2015-10 Building Inspection Committee Evaluation Scores RFQ 2015-10 Building Services TAB SHEET Res. No. 15-Award to CAP Government for Building Review Services City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final August 11, 2015 B) 15-1123 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, ADOPTING THE COMPETITIVELY BID TERMS OF THE AGREEMENT BETWEEN CERTIFIED RECORDS MANAGEMENT, INC. AND THE CITY OF TAMPA FOR THE PROVISION OF RECORDS STORAGE AND RECORDS MANAGEMENT SERVICES; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report 15-1123 Memo CRM City of Tampa Agreement CRM Records Management Services Bid Price Comparison Resolution 2010 Res. No. 15-Agreement with CRM for Records Storage C) 15-1050 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN AGREEMENT WITH AMERICAN APPRAISAL ASSOCIATES, INC. FOR THE PROVISION OF UPDATED INVENTORY SERVICES OF THE CITY’S FIXED ASSETS IN AN AMOUNT OF $6,500.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND TO EXPEND FUNDS IN FURTHERANCE THEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 15-1050 Memo Exhibit A - Scope of Engagement Res. No. 15-Agreement with American Appraisal Associates for Fixed Assets City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final August 11, 2015 D) 15-1175 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AETNA MEDICAL AS THE CITY OF DORAL’S HEALTH CARE INSURANCE, LIFE INSURANCE, SHORT TERM DISABILITY, LONG TERM DISABILITY CARRIER/PROVIDER AND GUARDIAN FOR DENTAL INSURANCE CARRIER/PROVIDER EFFECTIVE OCTOBER 1, 2015; AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, AND TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Human Resources Attachments: Staff Report 15-1175 Memo Page 1 Memo Page 2 Memo to Council City of Doral Rate Sheet City of Doral-Guardian Renewal Res. No. 15-Approving Aetna Medical Insurance E) 15-1106 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AWARD OF THE INVITATION TO BID #2015-20 “PALO ALTO SECURITY APPLIANCES” TO CHAMPION SOLUTIONS GROUP; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CHAMPION SOLUTIONS GROUP, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PURCHASE AND BASIC CONFIGURATION, INCLUDING RACK CONFIGURATION OF CERTAIN PALO ALTO DEVICES, AND PREPAID MAINTENANCE, IN AN AMOUNT NOT TO EXCEED $116,769.40 ($57,500.00 FOR FY 2014-2015 AND $59,269.40 FOR FY 2015-2016); PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 15-1106 Memo Council Recommendation Letter Pre-Bid Sign In RFP 2015-20 Palo Alto Inventory ITB 2015-20 Palo Alto for Security Apps ITB 2015-20 Champion Solutions Group Bid Submittal Res. No. 15-Agreement Champion Solutions Group for Palo Alto Appliances City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final August 11, 2015 F) 15-1107 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AWARD OF THE INVITATION TO BID #2015-21 “BROADCAST PIX MICA VIDEO PRODUCTION SYSTEM” TO TECHNO SYSTEMS; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TECHNO SYSTEMS, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PURCHASE AND INSTALLATION OF A BROADCAST PIX MICA VIDEO PRODUCTION SYSTEM, IN AN AMOUNT NOT TO EXCEED $32,695.00, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 15-1107 Memo Council Recommendation Letter ITB 2015-21 Pre-Bid Sign In Sheet Inventory RFP 2015-19 ITB 2015-21 TechnoSytems LLC Bid Submittal Res. No. 15-Award of Broadcast Pix Mica Production System City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final August 11, 2015 G) 15-1108 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AWARD OF THE INVITATION TO BID #2015-19 “MICROSOFT DYNAMICS CRM SERVICES FOR CITY OF DORAL WEBSITE PORTAL, 311, BUSINESS INTELLIGENCE, E-SERVICE REFRESH, PARKS & RECREATION, PUBLIC WORKS AND FACILITIES MANAGEMENT APPLICATIONS” TO AEON NEXUS CORPORATION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH AEON NEXUS CORPORATION, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR MICROSOFT DYNAMICS CRM AND WEBSITE PORTAL, E-SERVICE REFRESH AND CONSOLIDATION SERVICES, ALONG WITH IMPLEMENTATION, MAINTENANCE, AND SUPPORT, IN THE TOTAL AMOUNT $214,540.00 PAYABLE OVER FISCAL YEARS 2014-2015 AND 2015-2016, AND TO EXPEND BUDGETED FUNDS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 15-1108 Memo Council Recommendation Letter Pre-Bid Sign In RFP 2015-19 Microsoft Dynamics CRM Inventory RFP 2015-19 Microsoft Dynamics CRM Services RFP 2015-19 Aeon Nexus Corp. Bid Submittal H) 15-1129 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AMENDED JOINT-USE AGREEMENT BETWEEN THE CITY OF DORAL AND MIAMI-DADE COUNTY SCHOOL BOARD TO INCLUDE DR. ROLANDO ESPINOSA K-8 CENTER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDED JOINT-USE AGREEMENT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1129 Memo First Amendment to JUA Original Joint Use Agreement Exhibit A-1 - City of Doral JUA FINAL City of Doral Signed Letter Email Amendment Res. No. 15-Amendment to Agreement with MDCPS For Rolando Espinosa K-8 City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final August 11, 2015 I) 15-1138 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID 2015-13 “DORAL MEADOW PARK PARKING LOT RESEALING” TO M&M ASPHALT MAINTENANCE, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT FOR THE PROVISION OF MATERIALS, LABOR AND EQUIPMENT TO REPAIR, RESEAL, AND RESTRIPE THE PARKING LOT AT DORAL MEADOW PARK IN AN AMOUNT NOT TO EXCEED $19,532.75; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1138 Memo ITB 2015-13 ABC Construction, Inc. Bid Submittal ITB 2015-13 LEGO Construction Co. Bid Submittal ITB 2015-13 M&M Asphalt Maintenance, Inc. Bid Submittal 2015-13 ITB Doral Meadow Park Parking Lot Resealing - EXHIBIT A Council Recommendation Letter ITB 2015-13 DMP Parking Lot Resealing (Final) Inventory ITB 2015-13 DMP Parking Lot Resealing Pre-Bid Sign In ITB 2015-13 Parking Lot Resealing Tab Sheet ITB 2015-13 DM Parking Lot Resealing Res. No. 15-Doral Meadow Park Parking Lot Resealing J) 15-1137 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING A TRANSFER OF $1,300,000.00 FROM THE CAPITAL OUTLAY LAND ACCOUNT, #001.90005.500610 TO BE DISTRIBUTED INTO THE CAPITAL OUTLAY BUILDING ACCOUNT #001.90005.500620, PROFESSIONAL SERVICES ACCOUNT #001.90005.500310, AND THE KNIGHTS ART FOUNDATION ACCOUNT #001.90005.500496; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1137 Memo Executed GMP Amendment #2 Agreement1 Signed Agreement- COD & Miami Foundation Res. No. 15-Parks and Recreation Budget Transfer City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final August 11, 2015 K) 15-1141 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RANKINGS OF RESPONDENTS TO THE PARKS MASTER PLAN UPDATE SOLICITATION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH BROWNING DAY MULLINS DIERDORF FOR THE PROVISION UPDATING THE PARKS MASTER PLAN WITH A FOCUS ON THE POTENTIAL DEVELOPMENT OF DORAL CENTRAL PARK IN AN AMOUNT NOT TO EXCEED $120,000.00; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CANNOT BE NEGOTIATED; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1141 Memo Council Recommendation Letter Browning Day Mullins Dierdorf Presentation RFQ 2015-05 Browning Day Mullins Dierdorf Bid Submittal AECOM Presentation RFQ 2015-05 AECOM Bid Submittal BEA Presentation RFQ 2015-05 BEA Architects, Inc. Bid Submittal Atkins Presentation RFQ 2015-05 Atkins North America, Inc. Bid Submittal Tabulation Sheet RFQ 2015-05 Evaluation Scores Res. No. 15-Parks Master Plan Update City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final August 11, 2015 L) 15-1142 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID 2015-16 “SOLAR POWERED BOLLARDS FOR BIKE PATH” TO ELECTRICAL CONTRACTING SERVICES, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT FOR THE PROVISION OF INSTALLING SOLAR POWERED BOLLARDS ON THE BIKE PATH AT TRAILS AND TAILS PARK, IN AN AMOUNT NOT TO EXCEED $151,980.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1142 Memo Council Recommendation Letter ITB 2015-16 Electrical Contracting Service Inc. Bid Submittal ITB 2015-16 Horsepower Electric Inc. Bid Submittal ITB 2015-16 Solares Electrical Services, Inc. Bid Submittal 2015-16 ITB Attachment A Site Plan Pre-Bid Sign In ITB 2015-16 Solar Powered Bollards Inventory ITB 2015-16 Solar Powered Bollards Tab Sheet Res. No. 15-Award of Solar Powered Bollards for Bike Path City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final August 11, 2015 M) 15-1128 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR RODOMAR INC., TO HOST THE “HOUSE OF HORROR” EVENT INCLUDING SIX (6) INDIVIDUAL OUTDOOR CONCERTS ON THE PARKING FIELD AT MIAMI INTERNATIONAL MALL LOCATED AT 1455 NW 107TH AVENUE, DORAL, FLORIDA; THE OUTDOOR PERMIT SHALL BE VALID FROM THURSDAY, SEPTEMBER 24, 2015 TO NOVEMBER 1, 2015, MONDAY THROUGH THURSDAY FROM 6:00PM TO 11:00PM, FRIDAY AND SATURDAY FROM 5:00PM TO 12:00AM, AND SUNDAY FROM 5:00PM TO 11:00PM.; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-1128 Memo Planning and Zoning Staff Report Exhibit A - Application & Exhibits - House of Horror - Rodomar, Inc Exhibit B - 2014 House of Horror Outdoor Event Application Police Department Staff Report Exhibit C - Six (6) Concert Schedule Action Plan- Concert September 25, 2015 Action Plan- Concert October 2, 2015 Action Plan- Concert October 9, 2015 Action Plan- Concert October 16, 2015 Action Plan- Concert October 23, 2015 Action Plan- Concert October 30, 2015 Exhibit D - Building Approval Process Exhibit E - Department Costs - House of Horror Res. No. 15-Outdoor Event Permit House of Horror N) 15-1126 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A MUTUAL AID AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF DORAL FOR VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1126 Memo Mutual Aid Agreement Res. No. 15-Mutual Aid Agreement Miami-Dade County Cooperation City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final August 11, 2015 O) 15-1133 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING AN INCREASE TO THE EXISTING PURCHASE ORDER BETWEEN THE CITY OF DORAL AND DORAL LINCOLN MERCURY, LLC IN AN AMOUNT OF $30,000.00, INCREASING THE TOTAL NOT TO EXCEED CONTRACT AMOUNT TO $130,000.00, TO PROVIDE NON-WARRANTY VEHICLE REPAIRS AND MAINTENANCE TO THE POLICE DEPARTMENT’S FLEET; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1133 Memo PO 20150102 Res. No. 15-Increase to Purchase Order Doral Lincoln Police Maintenance P) 15-1134 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF 3 POLICE VEHICLES IN AN AMOUNT NOT TO EXCEED $60,727.35, VIA THE STATE OF FLORIDA AGREEMENT WITH GARBER CHEVROLET; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1134 Memo State Term Contract Res. No. 15-Purchase Police Vehicles Garber Chevrolet City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final August 11, 2015 Q) 15-1135 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-321 OF THE CITY CODE, WAIVING THE COMPETITIVE PROCUREMENT PROCESS AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, WITH KUSTOM SIGNALS, INC., FOR THE PROVISION OF A SMART VMS HT BOARD AND SMART MODEL 850, IN AN AMOUNT NOT TO EXCEED $28,048.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1135 Memo Sole Source Letter Res. No. 15-Purchase of Smart VMS HT Board for Police R) 15-1127 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A MUTUAL AID AGREEMENT BETWEEN THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT AND THE CITY OF DORAL TO HAVE AUTHORITY TO COORDINATE ASSISTANCE BETWEEN LOCAL GOVERNMENTS DURING EMERGENCIES AND TO CONCENTRATE AVAILABLE RESOURCES WHERE NEEDED; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1127 Memo Mutual Aid Agreement Res. No. 15-Mutual Aid Agreement Florida Division of Emergency Management City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final August 11, 2015 S) 15-1143 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO INCREASE THE NOT TO EXCEED AMOUNT OF THE PREVIOUSLY APPROVED CONTRACT FOR THE ROAD CONSTRUCTION OF NW 97TH AVENUE FROM NW 70TH STREET TO NW 74TH STREET WITH ACOSTA TRACTORS, INC. IN AN ADDITIONAL AMOUNT OF $179,5 7 0 . 5 1 T O REIMBURSE THE CONTRACTOR FOR UNFORESEEN CONDITIONS ASSOCIATED WITH THE REMOVAL AND DISPOSAL OF GARBAGE FOUND BELOW GRADE DURING ROADWAY CONSTRUCTION; AUTHORIZING THE CITY MANAGER TO APPROVE THE CONTRACT AMOUNT INCREASE AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 15-1143 Memo Supporting Documentation Location of Unforeseen Garbage Res. 13-45 Res. 14-170 Res. 15-34 Res. No. 15-Increase to Agreement with Acosta Tractors for Garbage Disposal City of Doral, FL Page 13 Council Meeting Meeting Agenda - Final August 11, 2015 T) 15-797 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY THE FORM PROVIDED, BETWEEN THE CITY OF DORAL AND CALVIN, GIORDANO & ASSOCIATES, INC., A PREQUALIFIED CITY VENDOR, TO PROCEED WITH THE DESIGN AND CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR THE ENTRY FEATURES AT THE NW 36 STREET AND PALMETTO EXPRESSWAY AND NW 41 STREET AND HOMESTEAD EXTENSION OF THE FLORIDA’S TURNPIKE INTERCHANGES IN AN AMOUNT NOT EXCEED $78,622.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENT, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 15-797 Memo Proposal Agreement Doral Boulevard Presentation Doral Gateway Feature Email Res. No. 15-Agreement with Calvin Giordano for Entry Features Legislative History 2/11/15 Council Meeting defer to the Council Meeting Proclamation / Key to the City Requests U) 15-1182 Proclamation Play Ball Month (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-08 Play Ball Request 2015-08 Play Ball V) 15-1183 Proclamation Social Security Day (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-08-14 Social Security Day Request 2015-08-14 Social Security Day City of Doral, FL Page 14 Council Meeting Meeting Agenda - Final August 11, 2015 W) 15-1153 Proclamation Hispanic Coalition Day (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: 2015-10-03 Hispanic Coalition Day Request 2015-10-03 Hispanic Coalition Day X) 15-1192 Proclamation Women’s Equality Day (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: 2015-08-26 Womens Equality Day Request 2015-08-26 Womens Equality Day 7) Approval of Minutes A) 15-1109 June 3, 2015 - Council Workshop Minutes Sponsors: City Clerk Attachments: 2015-06-03 Council Workshop - DRAFT MINUTES B) 15-1110 June 5, 2015 - Strategic Planning Minutes Sponsors: City Clerk Attachments: 2015-06-05 Council Workshop Strategic Planning - DRAFT MINUTES C) 15-1111 June 6, 2015 - Strategic Planning Minutes Sponsors: City Clerk Attachments: 2015-06-06 Council Workshop Strategic Planning - DRAFT MINUTES D) 15-1112 June 9, 2015 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2015-06-09 Council Meeting - DRAFT MINUTES E) 15-1113 June 15, 2015 - Council Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2015-06-15 Council Zoning Meeting - DRAFT MINUTES F) 15-1114 June 25, 2015 - Council Workshop Minutes Sponsors: City Clerk Attachments: 2015-06-25 Council Workshop Smart City - DRAFT MINUTES G) 15-1115 June 25, 2015 - Special Council Meeting Minutes Sponsors: City Clerk Attachments: 2015-06-25 Special Council Meeting - DRAFT MINUTES City of Doral, FL Page 15 Council Meeting Meeting Agenda - Final August 11, 2015 H) 15-1116 June 30, 2015 - Council Workshop Minutes Sponsors: City Clerk Attachments: 2015-06-30 Council Workshop - DRAFT MINUTES I) 15-1170 July 28, 2015 - Special Council Meeting Minutes Sponsors: City Clerk Attachments: 2015-07-28 Special Council Meeting - DRAFT MINUTES 8) Presentations A) 15-1125 Keep Doral Beautiful Award - August 2015 Sponsors: Code Compliance Attachments: Staff Report 15-1125 Memo Photos Presentation B) 15-1132 2015/2016 Strategic Plan - Final Report Sponsors: City Manager Attachments: 2015-2016 Strategic Plan Final Report 9) Discussion Items A) 15-1179 Discussion: Adding a Hyperlink to the CareerSource Website on the City of Doral’s Homepage (Requested by Mayor Boria) Sponsors: Boria B) 15-1186 Discussion: Bullying, Grooming and Sexting - An Awareness Exhibit (Requested by Mayor Boria) Sponsors: Boria Attachments: Art Exhibit Proposal-Doral City Hall C) 15-1187 Discussion: Free Tennis Clinic to Youth by Jimy Szymanski (Requested by Mayor Boria) Sponsors: Boria Attachments: Jimy Szymanski RESUME City of Doral, FL Page 16 Council Meeting Meeting Agenda - Final August 11, 2015 D) 15-1190 Discussion: Citizens’ Academy (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: Vice Mayor Memo 15-1190 Citizens Academy E) 15-1189 Discussion: The Hispanic Coalition International Art Expo (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: Vice Mayor Memo 15-1189 F) 15-1120 Discussion: Designation as Council Liaison to All Economic Development Matters and Sister City Program Attachments: Councilmember Memo 15-1120 G) 15-1188 Discussion: Increase Council’s Daily Stipend for Foreign Travel Attachments: Councilmember Memo 15-1188 H) 15-1119 Discussion: Extension for Retention of All Public Records, Including Invoices and Financial Records Attachments: Councilmember Memo 15-1119 I) 15-1130 Discussion: Special Needs Advisory Board Toy Drive (Requested by Councilwoman Rodriguez) Sponsors: Rodriguez Attachments: Email From Luz Rosenfeld City of Doral, FL Page 17 Council Meeting Meeting Agenda - Final August 11, 2015 J) 15-1046 Discussion: Recommendations for NW 114th Avenue Park Naming Contest and Doral North Park Sponsors: Parks and Recreation Attachments: Staff Report 15-1046 Memo Memo - Park Naming Contest Guidelines and Procedures Recommendation Memo - Research on Park Naming Procedures Exhibit A - List of Proposed Names Exhibit B - Selection Committee Voting Results Exhibit C - 107 Submittals and Reasoning NW 114th Avenue Park Naming Contest Selection Committee Meeting Agenda for Naming Contest Selection Committee Meeting Online Vote Final Rankings Online Voting Submittals Park Naming Contest Flyer - Ballot Choices QR Code Final Park Naming Contest Form and Rules Final Resolution No. 12-139 Park Naming Contest K) 15-1145 Discussion: Veterans Park Restroom Facility Research & Estimated Cost Sponsors: Parks and Recreation Attachments: Staff Report 15-1145 Proposed Veterans Park Restroom Facility Research Proposed Restroom Location Proposed Cost for Veterans Restroom Facility L) 15-1176 Discussion: Recommending Implementation of the Updated City Sunburst Logo Sponsors: Public Affairs Division Attachments: Staff Report 15-1176 Memo EXHIBIT A - Final Recommended Logo EXHIBIT B- Final Recommended Logo on Promotional Items EXHIBIT C - Logo Options from Workshop (#1 & #9) 2014-08-19_Special_Council_Meeting_-_FINAL_MINUTES City of Doral Summary Workshop Presentation -June 3,2015 Council Notes - Branding Workshop (June 3, 2015) City of Doral, FL Page 18 Council Meeting Meeting Agenda - Final August 11, 2015 M) 15-1096 Discussion: Doral Bicycle Sharing Pilot Program Branding Sponsors: Public Works Attachments: Staff Report - 15-1096 Memo Bicycle Sharing Presentation Supporting Doc Legislative History 6/15/15 Council Zoning Meeting defer to the Council Meeting N) 15-1098 Discussion: Government Center Space Planning Initiatives Sponsors: Public Works Attachments: Staff Report 15-1098 Memo DRAFT Space Plan Opt-1 7-22-2015 DRAFT Space Plan Opt-2 7-22-2015 DRAFT Multicultural Rm 1st Floor 7-22-2015 Legislative History 6/15/15 Council Zoning Meeting defer to the Council Meeting O) 15-1178 Discussion: Advisory Board Member Nominations Sponsors: Boria Attachments: Maria Bradham - Animal Welfare Committee Sara Garcia - Citizens Audit Advisory Board Lavinia Penna - Animal Welfare Advisory Board Luis Galindez - Economic Development Advisory Board Avrohom Brashevitzky - Faith & Community Based Organizations Advisory Board Ricardo Fernandez - Faith & Community Based Organizations Advisory Board Emma del Carmen Romero - Police Advisory Board 10) Mayor's Report A) 15-1191 Proper Planning to Keep Smiling Sponsors: Boria Attachments: Proper Planning to Keep Smiling 11) Council Comments 12) City Manager's Report i. Department Reports City of Doral, FL Page 19 Council Meeting Meeting Agenda - Final August 11, 2015 15-1117 Department Reports - June and July 2015 Sponsors: City Manager Attachments: Building Department June 2015 Monthly Report Building Department July 2015 Monthly Report Code Compliance Department June and July 2015 Monthly Report Finance Department June 2015 Monthly Report Finance Department July 2015 Monthly Report Human Resources Department June and July 2015 Monthly Report Parks & Recreation Department June 2015 Monthly Report Parks & Recreation Department July 2015 Monthly Report Planning and Zoning Department June 2015 Monthly Report Planning and Zoning Department July 2015 Monthly Report Police Department June 2015 Monthly Report Public Works Department June 2015 Monthly Report 13) City Attorney's Report 14) City Clerk's Report A) 15-1118 City Clerk’s Office Monthly Report - June and July 2015 Sponsors: City Clerk Attachments: City Clerks Office June and July 2015 Monthly Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business 20) Public Comments 21) Presentations City of Doral, FL Page 20 Council Meeting Meeting Agenda - Final August 11, 2015 A) 15-1131 Special Recognition Certificate to Pampering Special Mommies Event Volunteer Chef Irving Alvarado (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: 2015-08-11 Special Recognition Certificate to Chef Irving Alvarado Request 2015-08-11 Special Recognition Certificate to Chef Irving Alvarado B) 15-1184 Special Recognition Certificates to Doral Dynasty Baseball Team (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-08-11 Special Recognition to Doral Dynasty Baseball Team Request Doral Dynasty Presentation C) 15-1185 Special Recognition Certificates to Team Taekwondo Doral (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-08-11 Special Recognition Team Tae Kwon Do Studio Request Team Taekwondo List 2015-08-11 Special Recognition Team Tae Kwon Do Studio Certificates D) 15-1139 Special Recognition to Doral Field Hockey Sponsors: Parks and Recreation Attachments: Staff Report 15-1139 2015-08-11 Special Recognition Request to Doral Field Hockey Doral Field Hockey Presentation E) 15-1140 Recognition to Doral Little League 12U Team Sponsors: Parks and Recreation Attachments: Staff Report 15-1140 Memo F) 15-1136 Recognitions for Civilian of the Quarter, Officer of the Quarter and Life Saving Awards Sponsors: Police Attachments: Staff Report 15-1136 Commendation- Edward Lopez 05192015 Commendation- Jynx Zorrilla 062015 Commendation- Victor Ten III 06122015 Commendation- Damian Markowycz 06122015 Commendation- Kevin Valencia 06172015-1 City of Doral, FL Page 21 Council Meeting Meeting Agenda - Final August 11, 2015 G) 15-1181 Presentation by Dave Downey, Miami-Dade County Fire Chief (Requested by Mayor Boria) Sponsors: Boria H) 15-1180 Presentation Route to Human Rights Project (Requested by Mayor Boria) Sponsors: Boria Attachments: Route to Human Rights Project Presentation I) 15-1193 Presentation to Council from KAPOW Re: Program Status and Certificates of Appreciation to Council Members Sponsors: City Manager Attachments: Memo 22) Advisory Board 2015 Annual Reports A) 15-1088 Economic Development Advisory Board - 2015 Annual Report Attachments: 2015 Annual Report - Economic Development Advisory Board Legislative History 6/9/15 Council Meeting defer to the Council Meeting B) 15-1177 Faith & Community Based Organizations Advisory Board - 2015 Annual Report Attachments: 2015 Annual Report - Faith & Community Based Organizations Advisory Board C) 15-1194 Police Advisory Board - 2015 Annual Report Attachments: Police Advisory Board - 2015 Annual Report 23) Advisory Board Comments A) 15-1121 Commission on the Status of Women - August 2015 Report Attachments: Commission on the Status of Women Report - August 2015 24) Adjournment Notice to the Public City of Doral, FL Page 22 Council Meeting Meeting Agenda - Final August 11, 2015 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 23