Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Juan Carlos Bermudez Vice Mayor Pete Cabrera Councilwoman Christi Fraga Councilwoman Claudia Mariaca Councilwoman Ana Maria Rodriguez Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, August 9, 2017 10:00 AM Council Chambers 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda A) 17-2325 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE DONATION OF SURPLUS CITY FURNITURE TO CITY SCHOOLS AND NON-PROFITS; AUTHORIZING THE CITY MANAGER TO COORDINATE THE DATE, TIME, AND LOGISTICS OF DISTRIBUTION OF THE SURPLUS CITY FURNITURE; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: Staff Report 17-2325 Councilmember Memo Res. No. 17-Donating City Surplus Furniture to Schools and Non-Profits City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final August 9, 2017 B) 17-2287 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-323(2) OF THE CITY CODE OF ORDINANCES, APPROVING AN AGREEMENT WITH THE DOUG WILLIAMS GROUP FOR THE PROVISION OF A PERMITTING PROCESS IMPROVEMENT ENGAGEMENT STUDY, FOR AN AMOUNT NOT TO EXCEED $40,000.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report 17-2287 Cover Memo Memo Scope and Quote Res. No. 17-Agreement with Doug Williams Group for Building Permitting Process C) 17-2293 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE LIMITED PURPOSE PARTY MEMBERSHIP AGREEMENT BETWEEN THE FLORIDA RESILIENCY AND ENERGY DISTRICT AND THE CITY OF DORAL; AUTHORIZING THE FLORIDA RESILIENCY AND ENERGY DISTRICT TO ACCEPT APPLICATIONS FROM AND FINANCE QUALIFYING IMPROVEMENTS FOR PROPERTIES IN THE CITY AS PART OF THE PROPERTY ASSESSED CLEAN ENERGY PROGRAM, IN ACCORDANCE WITH SECTION 163.01, FLORIDA STATUTES; AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMBERSHIP AGREEMENT AND ENROLL THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Manager Attachments: Staff Report 17-2293 Memo FRED Limited Purpose Party Membership Agt Indicative Interest Rates June 2017 Florida PACE Overview MUNI Second Amended and Restated FRED Interlocal, Signed Res. No. 17-Florida Resilience and Energy District City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final August 9, 2017 D) 17-2289 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO BEGIN NEGOTIATIONS ON THE PURCHASE OF THE VACANT LOT LOCATED AT THE SOUTHEAST CORNER OF 66 STREET AND 102 AVENUE, INSTRUCTING THE CITY MANAGER TO PRESENT THE BEST NEGOTIATED PRICE TO THE MAYOR AND CITY COUNCIL FOR CONSIDERATION BEFORE ANY DOCUMENTS ARE EXECUTED; PROVIDING FOR IMPLEMENTATION AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Manager Attachments: Staff Report 17-2289 Memo Res. No. 17-Purchase of Land on NW 66 St and NW 99 Ave E) 17-2304 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RANKING OF RESPONDENTS TO REQUEST FOR PROPOSALS #2017-12, “RISK & INSURANCE MANAGEMENT SERVICES”; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH FLORIDA LEAGUE OF CITIES (DBA: FLORIDA MUNICIPAL INSURANCE TRUST), AS THE TOP RANKED FIRM, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF RISK & INSURANCE MANAGEMENT SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CAN NOT BE NEGOTIATED WITH THE TOP RANKED FIRM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 17-2304 Cover Memo Memo Council Recommendation Letter RFP 2017-12 Insurance & Risk Management Scope of Services ROUND 1 SCORE SHEETS ROUND 2 PRESENTATION SCORES TAB SHEET RFP 2017-12 Florida League of Cities, Inc. Bid Submittal RFP 2017-12 Risk Management Associates, Inc. Bid Submittal Res. No. 17-Risk and Insurance Management City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final August 9, 2017 F) 17-2307 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PROVISION OF CITY MULTIFUNCTIONAL DEVICES, COPYING EQUIPMENT, SUPPLIES AND OTHER RELATED SERVICES, FROM RICOH AMERICAS CORPORATION, VIA FAIRFAX COUNTY VIRGINIA CONTRACT NO. 4400003732, IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 17-2307 Cover Memo Memo EXHIBIT A - Agreement 4400003732 EXHIBIT B - Contract No. 4400003732 Res. No. 17-Purchase of Multifunctional Devices Ricoh G) 17-2291 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING A BUDGET TRANSFER OF $50,600.00 TO THE GENERAL GOVERNMENT WORKER’S COMPENSATION ACCOUNT, #001.50005.500240, FROM THE FOLLOWING ACCOUNTS: $45,600.00 FROM THE GENERAL GOVERNMENT INSURANCE ACCOUNT, #001.50005.500450 AND $5,000.00 FROM THE GENERAL GOVERNMENT UNEMPLOYMENT COMPENSATION ACCOUNT, #001.50005.500250; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 17-2291 Cover Memo Memo Exhibit A - Premium Installment Invoice Res. No. 17-Budget Transfer General Government City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final August 9, 2017 H) 17-2271 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-321 OF THE CITY CODE OF ORDINANCES, WAIVING THE COMPETITIVE BID PROCESS FOR THE SOLE SOURCE PURCHASE OF SOFTWARE UPDATES FOR GEOGRAPHIC INFORMATION SYSTEMS; AUTHORIZING THE CITY MANAGER TO ENTER INTO A SMALL MUNICIPAL AND COUNTY GOVERNMENT ENTERPRISE LICENSE AGREEMENT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. FOR A THREE (3) YEAR PERIOD IN AN AMOUNT NOT TO EXCEED $117,675.00 ($39,225.00 PER YEAR) AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 17-2271 Cover Memo Memo Quote Cover Letter Sole Source Letter Proposal Res. No. 17-GIS Enterprise License I) 17-2272 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF TWENTY-FIVE (25) CISCO MERAKI NETWORK EQUIPMENT ACCESS POINTS FROM UNITED DATA TECHNOLOGIES, VIA THE STATE OF FLORIDA CONTRACT NO. 43220000-WSCA-14-ACS WITH CISCO SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED $23,361.25; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 17-2272 Cover Memo Memo Quote UDT Quote CDW Quote PCS Res. No. 17-Purchase of Meraki Wireless Access Points City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final August 9, 2017 J) 17-2273 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF CISCO NETWORK EQUIPMENT FOR THE POLICE SUBSTATION FROM PC SOLUTIONS & INTEGRATION, INC., VIA THE STATE OF FLORIDA CONTRACT NO. 43220000-WSCA-14-ACS WITH CISCO SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED $34,278.00; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 17-2273 Cover Memo Memo Quote CDW Quote PCS Quote UDT Res. No. 17- Purchase of Cisco Equipment for Police Substation K) 17-2274 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF CISCO SMARTNET SUPPORT 3 YEAR RENEWAL FOR ALL CITYWIDE NETWORK EQUIPMENT FROM PC SOLUTIONS & INTERGRATION, INC., VIA THE STATE OF FLORIDA CONTRACT NO. 43220000-WSCA-14-ACS WITH CISCO SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED $109,997.90 ($54,998.95 PER YEAR FOR 2 YEARS); AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 17-2274 Cover Memo Memo City of Doral Smartnet A City of Doral Smartnet B Res. No. 17-Purchase of Cisco SMARTNet City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final August 9, 2017 L) 17-2283 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2017-20, “AXIS CAMERAS,” TO CONTROL TECHNOLOGIES, INC; AUTHORIZING THE CITY MANAGER TO PURCHASE AXIS CAMERAS AND ACCESSORIES IN AN AMOUNT NOT TO EXCEED $53,780.00; AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 17-2283 Cover Memo Memo Tab Sheet ITB 2017-20 Axis Cameras Scope of Services ITB 2017-20 Control Technologies, Inc. Bid Submittal ITB 2017-20 A3 Communications - Bid Submittal ITB 2017-20 ATCi Communications - Bid Submittal ITB 2017-20 IP4Home, LLC - Bid Submittal ITB 2017-20 Kratos Public Safety & Security Solutions, Inc. Bid Submittal ITB 2017-20 Miami Business Telephone Corp - Bid Submittal ITB 2017-20 SMX Services & Consulting, Inc. Bid Submittal ITB 2017-20 Troxell Communications, LLC - Bid Submittal Res. No. 17-Purchase of Axis Cameras and Accessories City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final August 9, 2017 M) 17-2281 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING OF REQUEST FOR PROPOSALS #2017-17 “RECREATIONAL PROGRAMS PHASE 2” FOR DORAL LEGACY PARK TO THE TOP RANKED FIRMS; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SIMAN ORCHESTRA FOUNDATION, HOLISTIC SYSTEMS, CHESS FOR KIDS, SHOTOKAN KARATE, AND ENERGY YOGA FOR A TERM OF THREE (3) YEARS WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR TERMS FOR A POSSIBLE TOTAL OF FIVE (5) YEARS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 17-2281 Cover Memo Memo RFP 2017-17 Recreational Programs (Phase 2) TAB SHEET Evaluation Committee Score Sheets RECOMMENDATION LETTER Pre Bid Meeting Sign In Sheet RFP 2017-17 Almar & Gernignani - Bid Submittal ITB 2017-17 Core Yoga, LLC Bid Submittal RFP 2017-17 Energy Yoga, LLC Bid Submittal RFP 2017-17 Holistic Systems - Bid Submittal RFP 2017-17 Shotokan Karate-Do, Inc. Bid Submittal RFP 2017-17 Siman Orchestral Foundation - Bid Submittal Res. No. 17-Approving Recreational Programs Phase 2 City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final August 9, 2017 N) 17-2290 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR RODOMAR, INC. TO HOST THE “HOUSE OF HORROR HAUNTED CARNIVAL 2017” AT MIAMI INTERNATIONAL MALL, LOCATED AT 1455 NW 107 AVENUE, DORAL, FL 33172, FROM THURSDAY, SEPTEMBER 28, 2017, TO SATURDAY, NOVEMBER 4, 2017, TO OPERATE MONDAY-THURSDAY FROM 6:00PM-11:00PM, FRIDAY-SATURDAY FROM 5:00PM-MIDNIGHT, AND SUNDAY FROM 5:30PM-11:00PM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 17-2290 Cover Memo Staff Report - Planning & Zoning Exhibit A - Application and Exhibits Exhibit B - Department Costs Exhibit C - Police Fees Exhibit Res. No. 17-Outdoor Event House of Horror O) 17-2303 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A SERVICE ORDER BETWEEN THE CITY OF DORAL AND THE GOLDSTEIN ENVIRONMENTAL LAW FIRM, P.A., PURSUANT TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT, TO ASSIST IN THE DESIGNATION OF A BROWNFIELD AREA WITHIN THE CITY BOUNDARIES, ANALYZE SPECIFIC LEGAL CRITERIA TO QUALIFY DORAL LEGACY PARK SITE FOR THE HEALTH CARE PROVIDER BONUS INCENTIVE UNDER THE VOLUNTARY CLEANUP TAX CREDIT PROGRAM, AND ASSIST THE CITY IN PREPARING A BROWNFIELD AREA-WIDE PLANNING GRANT APPLICATION FOR SUBMITTAL TO THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY, IN AN AMOUNT NOT TO EXCEED $42,500.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE SERVICE ORDER AND EXPEND FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 17-2303 Cover Memo Staff Report Exhibit A - Service Order Exhibit A - Service Order Res. No. 17-Service Order Goldstein Environmental City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final August 9, 2017 P) 17-2308 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-323(2) OF THE CITY CODE OF ORDINANCES, APPROVING THE ENGAGEMENT OF AMEC FOSTER WHEELER ENVIRONMENTAL AND INFRASTRUCTURE, INC. TO PROVIDE COMMUNITY RATING SYSTEM PROGRAM SUPPORT AND MODIFICATION VISIT ASSISTANCE SERVICES TO THE CITY TO IMPROVE THE COMMUNITY RATING SYSTEM CLASS RATING FROM 7 TO 6, IN AN AMOUNT NOT TO EXCEED $18,750.00; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, AND TO EXPEND FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 17-2308 Cover Memo Staff Report Exhibit A - Proposal Exhibit A - Proposal Res. No. 17-CRS Program Support Amec Foster City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final August 9, 2017 Q) 17-2294 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER BETWEEN THE CITY OF DORAL AND KEITH AND SCHNARS, P.A. FOR THE PROVISION OF DESIGN SERVICES AND THE DEVELOPMENT OF CONSTRUCTION PLANS FOR THE LANDSCAPE IMPROVEMENTS TO THE DORAL BOULEVARD MEDIAN BETWEEN NW 97 AVENUE AND THE PALMETTO EXPRESSWAY INTERCHANGE IN AN AMOUNT NOT TO EXCEED $123,344.81; RECOGNIZING THAT KEITH AND SCHNARS, P.A. IS A CITY OF DORAL PRE-QUALIFIED VENDOR; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2294 Cover Memo Memo Attachment A - Master Beautification Res Attachment B - Proposal Consultant Work Orders and Schedule Work Order No. 5 Res. No. 17-Work Order Keith Schnars Doral Boulevard Median Landscape City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final August 9, 2017 R) 17-2295 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER BETWEEN THE CITY OF DORAL AND GANNETT FLEMING, INC., A PREQUALIFIED CITY VENDOR, FOR THE PROVISIONS OF CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR THE CONSTRUCTION OF THE DORAL TROLLEY INFRASTRUCTURE IMPROVEMENTS, MORE SPECIFICALLY DESCRIBED AS THE CITYWIDE INSTALLATION OF TEN (10) BUS SHELTERS AT CURRENT TROLLEY STOP LOCATIONS IN AN AMOUNT NOT TO EXCEED $43,642.78; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2295 Cover Memo Memo Work Order No. 7 Proposal Consultant Work Orders and Schedule Res. No. 17-Work Order Gannett Fleming CEI Services Trolley City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final August 9, 2017 S) 17-2296 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A FOURTH AMENDMENT TO THE CURRENT TROLLEY PURCHASE AGREEMENT BETWEEN THE CITY AND CREATIVE BUS SALES, INC., FORMERLY NATIONAL BUS SALES & LEASING, INC., FOR THE PURCHASE OF ONE ADDITIONAL TROLLEY AND SUPPORTING SAFETY AND SECURITY HARDWARE, INCREASING THE CONTRACT AMOUNT BY $188,483.75 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $1,397,213.15; APPROVING A BUDGET TRANSFER IN THE AMOUNT OF $188,483.75 FROM ACCOUNT 101.80005.500341 (CONTRACTUAL SERVICES - ENGINEERING) TO ACCOUNT 101.80005.500641 (CAPITAL OUTLAY - VEHICLES); AUTHORIZING THE CITY MANAGER TO EXECUTE THE FOURTH AMENDMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2296 Cover Memo Memo Doral Trolley Quote Letter of Notice Contract Agreement Contract Amendment No. 3 Resolution No. 13-66 Resolution No. 14-01 Resolution No. 15-43 Resolution No. 16-131 Contract Amendment No. 4 Res. No. 17-Amendment and Purchase of Trolley Creative Bus Sales City of Doral, FL Page 13 Council Meeting Meeting Agenda - Final August 9, 2017 T) 17-2299 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO FLORIDA STATUTE §255.20(1)(c)(2) AND SECTION 2-321 OF THE CODE OF ORDINANCES, PARTIALLY WAIVING THE CITY’S COMPETITIVE BIDDING REQUIREMENTS; APPROVING AN AGREEMENT, IN SUBSTANTIALLY THE FORM PROVIDED, BETWEEN THE CITY AND MAGGOLC, INC., PROPOSER OF THE LOWEST, MOST RESPONSIBLE, AND RESPONSIVE QUOTE, FOR THE INSTALLATION AND CONSTRUCTION OF TEN (10) BUS SHELTERS CITYWIDE, IN A NOT TO EXCEED AMOUNT OF $453,327.49; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH MAGGOLC INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE NEXT SUCCESSIVE PROPOSER IF AN AGREEMENT CAN NOT BE REACHED WITH THE TOP RANKED FIRM; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2299 Cover Memo Memo Maggolc- Quote Interstate Construction LLC - Quote GC Works - Quote Res. No. 17-Agreement with Maggolc for Bus Shelters City of Doral, FL Page 14 Council Meeting Meeting Agenda - Final August 9, 2017 U) 17-2300 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXTEND THE CONTRACT WITH CERES ENVIRONMENTAL, ASHBRITT ENVIRONMENTAL, AND DRC EMERGENCY SERVICES FOR THE PROVISION OF EMERGENCY DEBRIS REMOVAL SERVICES UNTIL DECEMBER 31, 2017 UNDER THE SAME TERMS AND CONDITIONS AS THE EXISTING AGREEMENT, WITH COSTS INCURRED ONLY UPON THE CITY’S REQUEST FOLLOWING AN ACTUAL EMERGENCY; AUTHORIZING THE CITY MANAGER TO EXTEND THE AGREEMENT AND TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2300 Cover Memo Memo Res. No. 13-67 Extension Letter - AshBritt Extension Letter - DRC Extension Letter - Ceres Res. No. 17-Extension of Debris Removal Contracts V) 17-2301 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A JOINT PARTICIPATION AGREEMENT WITH MIAMI-DADE COUNTY FOR THE CITY TO UNDERTAKE THE CONSTRUCTION OF TWO (2) TRAFFIC SIGNAL DEVICES AT THE INTERSECTION OF NW 97 AVENUE AND 74 STREET AND 102 AVENUE AND 74 STREET, WITH THE MAJORITY OF THE COSTS TO BE REIMBURSED TO THE CITY; AUTHORIZING THE CITY MANAGER TO EXECUTE THE JOINT PARTICIPATION AGREEMENT AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2301 Memo Cover Memo Doral JPA NW 74 St. Traffic Signals Res. No. 17-JPA with Miami-Dade County for Traffic Signals City of Doral, FL Page 15 Council Meeting Meeting Agenda - Final August 9, 2017 W) 17-2326 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO AMEND WORK ORDER NO. 3 WITH BCC ENGINEERING TO INCLUDE THE DESIGN OF THE TRAFFIC SIGNALS AT THE NW 74 STREET / NW 102 AVENUE AND NW 74 STREET / NW 97 AVENUE INTERSECTIONS, IN AN AMOUNT OF $37,179.43, FOR A TOTAL NOT TO EXCEED AMOUNT OF $177,020.40; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AMENDMENT WITH BCC ENGINEERING AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2326 Cover Memo Memo WO No. 3 - Amendment No. 1 NW 74 St Signalization Proposal Res. No. 17-Work Order BCC Traffic Signal Design City of Doral, FL Page 16 Council Meeting Meeting Agenda - Final August 9, 2017 X) 17-2302 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CODE OF ORDINANCES, APPROVING THE PROCUREMENT OF ONE (1) FORD F-150 PICKUP TRUCK AND ONE (1) FORD F-550 DUMP TRUCK FOR THE PUBLIC WORKS DEPARTMENT, VIA FLORIDA SHERIFFS ASSOCIATION CONTRACT #FSA16-VEH14.0 WITH DUVAL FORD FOR A TOTAL AMOUNT NOT TO EXCEED $85,765.66, AND ONE (1) JOHN DEER 318G SKID STEER LOADER FOR THE PUBLIC WORKS DEPARTMENT, VIA FLORIDA STATE CONTRACT #25100000-16-1 WITH NORTRAX FORD FOR A TOTAL AMOUNT NOT TO EXCEED $55,459.00; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTROL DOCUMENTS AND TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN AN AMOUNT NOT TO EXCEED $141,224.66 IN FURTHERANCE HEREOF; APPROVING A BUDGET TRANSFER OF $141,224.66 FROM PUBLIC WORKS ACCOUNT NO. 001.80005.500633 (IMPROVEMENTS - STREETS) TO PUBLIC WORKS ACCOUNT NO. 001.80005.500641 (CAPITAL OUTLAY - VEHICLES); PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2302 Cover Memo Memo Florida Sheriffs Complete Contract Florida Sheriffs Contract for Skid Loader State of Florida Contract State of Florida Complete Contract Ford F150 Facility Maint. Quote Ford F550 Dump Truck Quote Skid Streer Loader Quote Res. No. 17-Purchase of Various Vehicles for Public Works Proclamation / Key to the City Requests Y) 17-2329 Proclamation for Constitution Week (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: 2017-09-17 to 25 Constitution Week Request 2017-09-17 to 25 Constitution Week Samples City of Doral, FL Page 17 Council Meeting Meeting Agenda - Final August 9, 2017 Z) 17-2305 Proclamation to Angelina Green (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: 2017-08-09 Angelina Green Day Request 2017-08-09 Angelina Green Day Request Memo 7) Approval of Minutes A) 17-2275 June 14, 2017 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2017-06-14 Council Meeting - DRAFT MINUTES B) 17-2276 June 20, 2017 - Local Planning Agency Minutes Sponsors: City Clerk Attachments: 2017-06-20 Local Planning Agency - DRAFT MINUTES C) 17-2277 June 20, 2017 - Council Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2017-06-20 Council Zoning Meeting - DRAFT MINUTES 8) Presentations A) 17-2280 Miami-Dade County League of Cities (MDCLC) Presentation Attachments: Request B) 17-2286 Keep Doral Beautiful Business Award Sponsors: Code Compliance Attachments: Staff Report 17-2286 Cover Memo Memo KDB Presentation C) 17-2323 Special Recognition to Millennia Atlantic University Attachments: 2017-08-09 Special Recognition Millennia Atlantic University Request D) 17-2282 Presentation of Award from the Florida Division of Emergency Management (FEMA) to the City of Doral Sponsors: Building Attachments: Class 7 FEMA Letter City of Doral, FL Page 18 Council Meeting Meeting Agenda - Final August 9, 2017 E) 17-2330 Presentation from the University of Miami Mobile Clinic (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: Doral Report F) 17-2333 Special Recognition to the City of Doral in Support of Venezuela’s Popular Vote Events (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: Email 9) Discussion Items A) 17-2298 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AWARD OF FISCAL YEAR 2017 CYCLE 2 COMMUNITY BASED ORGANIZATION GRANTS IN THE AMOUNT OF $4,383.00 TO BRIDGE FOR HOPE INC., $3,650.00 TO VENEZUELA AWARENESS FOUNDATION, $3,083.00 TO TOYS FOR KIDS MIAMI INC., $2,211.00 TO POSITIVE HITS COMMUNITY SERVICE GROUP; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Economic Development Attachments: Staff Report 17-2298 Cover Memo Memo Exhibit A - Recommendation CBO Grant Application Package 2017 CBO Grant Application Procedures 2017 2017-07-13 Bridge for Hope, Inc CBO Application 2017-07-14 Positive Hits CBO Application 2017-07-05 Toys for Kids Miami CBO Application 2017-07-07 Venezuela Awareness Foundation CBO Application Res. No. 17-Awarding CBO Grants FY17 Cycle 2 City of Doral, FL Page 19 Council Meeting Meeting Agenda - Final August 9, 2017 B) 17-2292 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR EVENTS MARKETING NETWORK, USA TO HOST THE “DORAL FOOD AND WINE FESTIVAL 2017” AT DORAL CENTRAL PARK LOCATED AT 3000 NW 87 AVE, DORAL, FL 33172, TO OPERATE FROM SATURDAY NOVEMBER 4, 2017 (5:00PM TO 11:00PM) TO SUNDAY NOVEMBER 5, 2017 (2:00PM TO 7:00PM); PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 17-2292 Cover Memo Planning & Zoning Staff Report Exhibit A - Application and Exhibits Exhibit B -Department Costs Exhibit C - Police Fees Exhibit D - Parks and Recreations Fee and Comments Exhibit E - In-Kind Services Res. No. 17-Outdoor Event Permit Doral Food & Wine Festival C) 17-2297 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ADOPTING THE FIVE YEAR DORAL TRANSPORTATION MASTER PLAN UPDATE DATED JULY 2017; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2297 Cover Memo Memo Transportation Master Plan Final Res. No. 17-Adopting the Five Year Updated Transportation Plan D) 17-2334 Discussion: Request from JR Media Group for the “Future of Merengue” Conference and the Dominican Republic Independence (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: Event Information E) 17-2336 Discussion: Asian Business Reception with Florida Delegation - Southeast US Japan Association (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: Eco Dev Memo City of Doral, FL Page 20 Council Meeting Meeting Agenda - Final August 9, 2017 F) 17-2335 Discussion: Advisory Board Member Nominations (Requested by Mayor Bermudez) Sponsors: Bermudez G) 17-2327 Discussion: Request for the Use of City Hall for the Consulate of Guatemala in Celebration of their Independence Day Attachments: Vice Mayor Request H) 17-2321 Discussion: Expansion of Electric Charging Station to Parks and City Run Facilities (Requested by Councilwoman Rodriguez) Sponsors: Rodriguez Attachments: Article I) 17-2331 Discussion: Doral Heart Brazil (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: Councilmember Memo Flyer J) 17-2332 Discussion: Use of City Logo for Angelina Green Watch Party (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: Councilmember Memo K) 17-2337 Discussion: Use of Doral Trolley for 2017 Doral Relay for Life (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: Councilmember Memo 10) Mayor's Report 11) Council Comments 12) City Manager's Report A) 17-2317 2016 Government Finance Officers Association Distinguished Budget Presentation Award Presented to City of Doral Sponsors: City Manager Attachments: Memo FY 2016-2017 Budget Award Certificate i. Department Reports City of Doral, FL Page 21 Council Meeting Meeting Agenda - Final August 9, 2017 17-2285 Department Reports - June and July 2017 Sponsors: City Manager Attachments: Building Department June Monthly Report Building Department July Monthly Report Code Compliance Department June Monthly Report Finance Department June Monthly Report Finance Department July Monthly Report Human Resources Department June Monthly Report Planning and Zoning Department June Monthly Report Planning and Zoning Department July Monthly Report Public Works Department July Monthly Report 13) City Attorney's Report 14) City Clerk's Report A) 17-2278 City Clerk’s Office June and July 2017 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office June and July 2017 Monthly Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business 20) Public Comments 21) Presentations City of Doral, FL Page 22 Council Meeting Meeting Agenda - Final August 9, 2017 A) 17-2309 Special Recognition to the Doral Little League 13U & 14U Teams Sponsors: Parks and Recreation Attachments: Staff Report 17-2309 Cover Memo Memo Recognition B) 17-2318 Special Recognition to Doral Academy Charter for National Math Convention (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: 2017-08-09 Special Recognition Request 2017-08-09 Special Recognition Memo 2017-08-09 Special Recognition Information C) 17-2338 Special Recognition to the Doral Youth Citizens Police Academy Graduates (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: Councilmember Memo D) 17-2279 Kids and the Power of Work (KAPOW) Presentation Attachments: Request E) 17-2328 Presentation of Miami-Dade Fire Rescue Annual Report (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: MDFR 2017 Annual Report 22) Public Hearings Second Reading City of Doral, FL Page 23 Council Meeting Meeting Agenda - Final August 9, 2017 A) 17-2253 Ordinance #2017-14 “Vehicle Immobilization Regulations” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING CHAPTER 44, “TRAFFIC AND VEHICLES,” BY PROVIDING REGULATIONS FOR THE IMMOBILIZATION OF THE VEHICLES ON PRIVATE PROPERTY; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Staff Report 17-2253 Vice Mayor Memo Ord. No. 2017-14 Vehicle Immobilization Regulations Legislative History 6/14/17 Council Meeting approve on First Reading 23) Adjournment Notice to the Public Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 24