City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING January 3, 2012 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, January 3, 2012 with the following members present: Mayor Mike Schmitz, Associate Commissioners James H. Reading, Amos M. Newsome, Jr., Albert Kirkland, Critt Snellgrove, Taylor Barbaree and Hamp Baxley. Also present were City Manager Michael West, City Clerk Pam McCoy, Administrative Assistant Tammy Danner, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Associate Pastor Dan West, Dothan First Church of the Nazarene then led in prayer, afterwhich Commissioner Reading led in the Pledge of Allegiance to the Flag. Commissioner Reading moved that the Minutes of the Meeting of December 20, 2011, be approved, motion seconded by Commissioner Baxley and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming January 19, 2012 as “Public Education Day for the City of Dothan”. Tim Wilder, Superintendent, Dothan City Schools and the “Yes We Can! Dothan” Executive Team Members were present. Superintendent Wilder recognized Morris Slingluff Elementary School as recipients of the “Torchbearer School Award and also of the “National Distinguished Title 1 School Award. Morris Slingluff Elementary School Principal Teresa Culpepper- Davis was present for this recognition. Commissioners Reading and Kirkland said they are looking forward to the New Year! Commissioner Snellgrove congratulated Larry Patrick and the Leisure Services Department on the great job they did with the Downtown Hoops Classic Tournament. It was a great success! Commissioner Snellgrove added that 2011 was a great year, but 2012 is going to be even better for the City of Dothan and he is looking forward to doing some great things with the City and City Commissioners. Commissioner Barbaree announced that AMEA is giving away scholarships. The deadline for applications is February 7th. Applications can be picked up in the Administrative Office at the Civic Center. Commissioner Barbaree requested that Item #5 on today’s agenda be tabled so that he can have a chance to sit down with Mr. McDonald and go over it. Commissioner Baxley stated that this year he is going to point out what is good with the City. He said he will be recognizing an individual citizen in District 6 and a corporate citizen in District 6 at one meeting each month who exemplifies great standards of living and great standards for all of us to look at and try to emulate ourselves. The first individual he recognized was Bob Smith. Mr. Smith is very active in the Community Watch Program and helped out with the Christmas tree lighting in Solomon Park. The corporate recognition went to Publix. David Jenkins, Assistant Store Manager for Publix and other staff members were present for this recognition. Mayor Schmitz expressed appreciation to City Manager West, Department Heads and staff for the tremendous job they do for the city. Larry Patrick, Leisure Services updated the Commission on the Downtown Hoops Classic Tournament. He expressed appreciation to all sponsors and citizens for attending the event and helping make it a great success! Minutes of the Board of Commissioners – January 3, 2012, continued. At this time, Dianne Oliver and Stephanie Wingfield, Leisure Services Department presented a check in the amount of $6,415.00 to Elizabeth Dean, Houston County Health Department for the Diabetes Coalition. Craig Kornegay, Flowers Hospital was also present. Roy Kitts, Leisure Services introduced coaches and members of the Alabama Recreation and Parks Association State Soccer Champions, which included divisions: 9 & Under Girls; 11 & Under Girls; and 13 & Under Co-ed. Chief Greg Benton presented a PowerPoint presentation on Red Light Cameras. He said extensive research has been conducted with other cities using this program and he feels this is the right thing for Dothan. Chief Benton said a company came and did an analysis of 30 approaches that were submitted for congestion levels and 19 of those intersections in the city were shown to have a congestion level of over 100%. He said 5 of 6 of those have a congestion level of 125%. Chief Benton said one of the things he gets the most complaints on is vehicles running red lights. He said we have 150 sworn police officers, 9 are assigned to traffic duties only. Chief Benton said this would be an enforcement multiplier. He said you would have a police officer in 19 intersections. After many questions from the Mayor and Commission, Mayor Schmitz suggested a public forum to be held so that the public could have a time of input. City Manager West said the staff would schedule a public hearing within the next two weeks. City Manager West requested that the Commission review their lists of appointments and get with the City Clerk to finalize those. City Manager West wished everyone a “Happy New Year”. Mayor Schmitz introduced the application of Kerry Farrell for a Special Retail License, more than 30 days for The Main Event, located at 257 South Saint Andrews Street. Commissioner Snellgrove moved for approval, motion seconded by Commissioner Newsome. Commissioner Newsome asked if this establishment would serve food. Ms. Farrell said this building would be rented out for birthday parties, baby showers, bridal showers, meetings, etc. They will be able to cater in their own food if they choose to. There being no further discussion, motion and second to approve the application was unanimously carried. Mayor Schmitz introduced the application of Simon Davis for a Lounge Retail Liquor license, Class I for Plum Lounge, located at 1186 Montgomery Highway. Commissioner Reading moved for approval, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Schmitz, Reading, Newsome, Kirkland, Snellgrove and Baxley; “nay:” Barbaree. The motion was carried by the majority of six "yeas" to one “nay.” Mayor Schmitz introduced a proposed ordinance, amending Chapter 114 - Zoning, Article XI - Supplemental Regulations, Section 114-182 - Off-street automobile parking and loading requirements of the City of Dothan Code of Ordinances. Hearing no motion or second for immediate consideration, the proposed ordinance will be placed on the next regular agenda for a vote. Mayor Schmitz introduced Ordinance No. 2012-1 (recorded in Ordinance Book No. _______at Page_______), rezoning property of Green Valley Baptist Church located at the intersection of West Main Street and Green Valley Road from A-C District to B-2 District. Commissioner Reading moved for immediate consideration, motion seconded by Commissioner Barbaree and upon the motion being put to vote, those voting “yea,” were Schmitz, Reading, Newsome, Kirkland, Snellgrove, Barbaree and Baxley; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Barbaree then moved for adoption of Ordinance No. 2012-1, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Schmitz, Reading, Newsome, Kirkland, Snellgrove, Barbaree and Baxley; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Schmitz introduced Ordinance No. 2012-2 (recorded in Ordinance Book No. _______at Page_______), rezoning property of Mance and Mamie Griffin located Minutes of the Board of Commissioners – January 3, 2012, continued. at the intersection of West Main Street and Green Valley Road from A-C District to B-2 District. Commissioner Reading moved for immediate consideration, motion seconded by Commissioner Barbaree and upon the motion being put to vote, those voting “yea,” were Schmitz, Reading, Newsome, Kirkland, Snellgrove, Barbaree and Baxley; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Reading then moved for adoption of Ordinance No. 2012-2, motion seconded by Commissioner Barbaree and upon the motion being put to vote, those voting “yea,” were Schmitz, Reading, Newsome, Kirkland, Snellgrove, Barbaree and Baxley; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Schmitz introduced Resolution No. 2012-3 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community and declaring that a public hearing be held on the matter at the regularly scheduled Commission meeting on February 7, 2012. Commissioner Newsome moved for adoption, motion seconded by Commissioner Reading and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-4 (recorded in Ordinance Book No._______at Page_______), accepting a 100% reimbursable grant award from the State of Alabama Mutual Aid System through the Houston County Emergency Management Agency in the amount of $37,545.16 to be used to purchase equipment for the Hazardous Materials Team and Heavy Rescue Team and appropriating funds for said grant award. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Reading and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-5 (recorded in Ordinance Book No._______at Page_______), appointing Gayla Land as a member of the Substance Abuse Board. Commissioner Reading moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-6 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Twenty-two (22) or more Gresco/Capstone Utility Supply $975.00 per unit LED Post Top Light Fixtures Dothan, AL Twin Decorative Arm $333.00 per unit Liquid Polymer Hercules Inc. As needed over Wilmington, DE approximate one year period Commissioner Snellgrove then moved for adoption of Resolution No. 2012-6, motion seconded by Commissioner Barbaree and unanimously carried. Mayor Schmitz introduced Resolution No. 2012-7 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Benny Baxley National Conference on Bullying $ 990.00 Orlando, FL Adrienne Smith Magistrates Orientation Program $ 110.00 LaChristy Gartmond Montgomery, AL Adrienne Smith Magistrates Orientation Program $ 110.00 LaChristy Gartmond Montgomery, AL Adrienne Smith Magistrates Orientation Program $ 110.00 LaChristy Gartmond Montgomery, AL Minutes of the Board of Commissioners – January 3, 2012, continued. Adrienne Smith Magistrates Orientation Program $ 110.00 LaChristy Gartmond Montgomery, AL Adrienne Smith Magistrates Orientation Program $ 110.00 LaChristy Gartmond Montgomery, AL Adriene Smith Magistrates Orientation Program $ 110.00 LaChristy Gartmond Montgomery, AL Nicole Spivey Critical Analysis Reporting Environment $ 287.65 Program Montgomery, AL th Pam McCoy 66 IIMC Annual Conference $ 3780.51 Tammy Danner Portland, OR Tim Stewart Strategies for Managing Fire Department $ 1004.90 Robb Meredeth Digital Age Chris Etheredge Atlanta, GA Hugh Casey Biennial 2012 United States Tennis $ 00.00 Association National Tournament Directors Workshop Dallas, TX Brandon Thompson FBI Street Survival Class $ 300.00 Sammy Hancock Mobile, AL Kim Meeker Southern Tennis Annual Meeting $ 50.00 Atlanta, GA Commissioner Reading then moved for adoption of Resolution No. 2012-7, motion seconded by Commissioner Barbaree and unanimously carried. Commissioner Barbaree moved for acceptance of an easement from Hariaum, Inc. needed for improvements to utility facilities on the south right-of-way of U.S. Highway 84 East from the intersection with Rowland Road to the east lot line of property owner, motion seconded by Commissioner Reading and unanimously carried. There being no further business, Commissioner Barbaree moved that the meeting be adjourned, motion seconded by Commissioner Reading and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Pam McCoy, City Clerk Approved: /s/Mike Schmitz, Mayor /s/James H. Reading, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/Critt Snellgrove, Associate Commissioner /s/Taylor Barbaree, Associate Commissioner /s/Hamp Baxley, Associate Commissioner BOARD OF CITY COMMISSIONERS