City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING JUNE 19, 2012 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, June 19, 2012 with the following members present: Mayor Mike Schmitz, Associate Commissioners James H. Reading, Amos M. Newsome, Jr., Albert Kirkland, Critt Snellgrove and Hamp Baxley. Commissioner Taylor Barbaree was absent. Also present were City Manager Michael West, Administrative Assistant Tammy Danner, who recorded the Minutes of the Meeting, and the local news media representatives. City Clerk Pam McCoy was absent. Mayor Schmitz called the meeting to order. Reverend Lynn Nesbitt, First United Methodist church, then led in prayer, afterwhich Commissioner Baxley led in the Pledge of Allegiance to the Flag. Commissioner Baxley moved that the Minutes of the Meeting of June 5, 2012, be approved, motion seconded by Commissioner Snellgrove and unanimously approved. Ms. Shirley Taylor invited everyone to the Deep South Drum Corp International event to be held at Doug Tew Stadium, Thursday night at 7:00 p.m. All proceeds from this event will go to the Dothan High School band to help with expenses. Commissioner Reading expressed appreciation to Charles Metzger for the job he does and with helping with the “little projects” he asked him to handle. Commissioner Kirkland expressed appreciation to the Dothan City School Board for what they do to try to be conservative and use the City’s money wisely. Commissioner Snellgrove expressed appreciation to Mr. Mike Manuel for attending our meetings and building a relationship between the City and the school system. Commissioner Snellgrove congratulated the members of the Dothan 101 class and expressed appreciation to them for taking time out of their schedule to attend the classes. Commissioner Baxley invited everyone to the Press Thornton Future Masters Golf Tournament that will be held June 23-30 at the Dothan Country Club. He said a lot of people you see on the Major Tour right now played in this tournament. He said this will be great for our community. Police Chief Benton announced that the “PALS”, Police Athletic League who supports boxing and the interaction of police with youth sent six boxers to Tennessee to compete in a national tournament, which resulted in four national champions. Mayor Schmitz said he visited the Michelin Plant yesterday. He said Michelin has about 500 employees and is one of the best plants in the world. Mayor Schmitz said he was proud to be at the event. Mayor Schmitz said we are committed to our school system and are grateful for the good work that is going on in our Dothan City schools. Kelly Wriston, SEAGA Manager recognized the Southeast Alabama Gymnastics Academy Competitive Gymnasts and Compulsory Level Teams. City Manager Mike West introduced graduates of the Dothan 101 class. He also expressed appreciation to Anita Robertson for the great job she does in coordinating this class. Minutes of the Board of Commissioners – June 19, 2012, continued. Kim Meeker, Leisure Services announced that the Westgate Walking Trail will be under maintenance during the summer months, depending on the weather. He said they will put signs out and have detours. City Manager West said there will be times when the runners, walkers, strollers and bikers will all be sharing the same space on the track. Mr. Meeker said the process will take about 6 to 8 weeks. City Manager West requested that the Private Investigator application of Mr. Jim Corley be removed from the agenda, per Mr. Corley’s request. City Manager West announced that there will be a City Commission on July 3rd. City Manager West said, on the Administrative Agenda, we were fortunate to get one project chosen by the Governor’s office for the ATRIP project. We will be resurfacing Range Street through that program and hopefully more in the future. Mayor Schmitz introduced the application of Barclay Rush Garner for a Wholesale Wine License for Rush Wines, located at 2516 Commerce Square West, Irondale, Alabama. Commissioner Kirkland moved for approval, motion seconded by Commissioner Baxley and unanimously carried. Commissioner Reading moved to remove the application of Jim F. Corley for a Private Investigator License, located at 1704 Westover Drive from the agenda, motion seconded by Commissioner Kirkland and unanimously carried. Mayor Schmitz introduced Resolution No. 2012-151 (recorded in Ordinance Book No._______at Page_______), executing a Memorandum of Agreement with the Alabama Department of Public Safety to reimburse the City for certain expenses incurred in providing training to student officers at the Alabama Criminal Justice Training Center. Commissioner Snellgrove moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-152 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on August 7, 2012. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Reading and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-153 (recorded in Ordinance Book No._______at Page_______), assessing properties for the costs of the demolition of substandard structures. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-154 (recorded in Ordinance Book No._______at Page_______), approving the Entitlement Community Development Block Grant-Recovery Program (CDBG-R) Closeout Agreement for projects completed using American Recovery and Reinvestment Act funding. Commissioner Reading moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-155 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and approving Change Order No. 1 with Old House Specialists, LLC for window restoration at the old Young Junior High School building in the amount of $99,650.00 and $6,350.00 respectively. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-156 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed to APAC Mid-South, Inc. for the 2012 Street Resurfacing Project in the amount of $1,828,119.75. Commissioner Reading moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Minutes of the Board of Commissioners – June 19, 2012, continued. Mayor Schmitz introduced Resolution No. 2012-157 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed to Palmer Electric for the installation of a generator at the Hicks Road well site in the amount of $117,853.00 and appropriating funds for said installation. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Reading and unanimously adopted. City Manager West said this is an item that the Commission requested that we do during the Strategic Planning Session held in January. Mayor Schmitz introduced Resolution No. 2012-158 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation for the installation of fiber optic cable across Alabama Highway 210 at Burdeshaw Street. Commissioner Newsome moved for adoption, motion seconded by Commissioner Reading and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-159 (recorded in Ordinance Book No._______at Page_______), applying for and accepting funding in the amount of $25,749.00 from the 2012 Bureau of Justice Bulletproof Vest Partnership to be used for the purchase of body armor and appropriating funds for said grant. Commissioner Reading moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-160 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with A-One Business Solutions, LLC and Lease Corporation of America for the lease and maintenance of a copy machine for the Leisure Services Department to be located at the Andrew Belle Recreation Center for a period of twenty-four months at a monthly cost of $99.00. Commissioner Reading moved for adoption, motion seconded by Commissioner Newsome. Commissioner Baxley asked if we have not looked at a global contract where this could be done through one entity and not have to be done piecemealed like this. Mr. West said we have started talking about that this week. He said there may be some changes in technology that, over the next 12 months, we can look at and take advantage of. Commissioner Baxley asked Mr. West to look at this for the future. There being no further discussion the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-161 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with A-One Business Solutions, LLC and Lease Corporation of America for the lease and maintenance of a copy machine for the Leisure Services Department to be located at the Eastgate Park for a period of twenty-four months at a monthly cost of $99.00. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-162 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with A-One Business Solutions, LLC and Lease Corporation of America for the lease and maintenance of a copy machine for the Leisure Services Department to be located at the Westgate Park for a period of twenty-four months at a monthly cost of $99.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-163 (recorded in Ordinance Book No._______at Page_______), approving the payment of invoices for the month of May, 2012 in the amount of $9,923,937.11. Commissioner Reading moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2012-164 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Street Light Fixtures HD Supply Utilities $34.34-$285.50 Dothan, AL Minutes of the Board of Commissioners – June 19, 2012, continued. Gresco/Capstone Utility Supply Dothan, AL Digital In-Car Camera System Digital Safety Technologies $ 5,168.00 Raleigh, NC 1-10 units+ Other Purchases: Two (2) 2012 Ford F350 Hometown Ford Dodge $53,580.00 with options Chrysler Jeep (Qty. of 2) Unit Price: $26,790.00 Opelika, AL State Contract T193A Peak Traffic System Equipment Quality Traffic Systems $16,730.00 Nashville, TN Renovation/Repair of Central Fire Air Conditioning Associates, Inc. $26,525.00 Station HVAC System Dothan, AL *Public Works Construction or Repairs not exceeding $50,000.00 do not require bids Commissioner Snellgrove then moved for adoption of Resolution No. 2012-164, motion seconded by Commissioner Baxley and unanimously carried. Mayor Schmitz introduced Resolution No. 2012- 165 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Terry Paramore Fiber Optics 123 $ 2,305.00 Montgomery, AL Tim Stewart 2012 Alabama-Governmental $ 495.00 Management Information Conference Orange Beach, AL Tony Thorne Dixie District 6 Sub District 2 Darlings $ 00.00 Tournament Wicksburg, AL Tyson Carter Dixie District 6 Sub District 2 Ponytails $ 00.00 Tournament Ariton, AL Craig Dempsey Dixie District 6 Sub District 3 Angels $ 00.00 Tournament Slocomb, AL Stephanie Wingfield Dixie District 6 Sub District 2 Angels $ 00.00 Tournament Wicksburg, AL Brian W, Smith Tactical Energetic Entry Systems $ 2,217.00 Glen Ketchum Explosive Breaching Course Florence, AL Donald Petersen Alabama Criminal Justice Training $ 7,750.00 Curtis Harvey Academy Tyler Elliott Selma, AL Jeremy Wallace John Chesser Eugenia Williams Gregory Dorriety Tony Thorne Dixie Darlings District 6 Softball $ 910.00 Roy Kitts Tournament Enterprise, AL Eddie Arnold Dixie Darlings District 6 Softball $ 910.00 Roy Kitts Tournament Enterprise, AL Minutes of the Board of Commissioners – June 19, 2012, continued. Kenny Thompson Dixie Belles District 6 Softball $ 865.00 Roy Kitts Tournament Enterprise, AL Stephanie Wingfield Dixie Angels District 6 Softball $ 865.00 Roy Kitts Tournament Enterprise, AL Craig Dempsey Dixie Angels District 6 Softball $ 865.00 Roy Kitts Tournament Enterprise, AL Jonathan Wood Dixie District 6 Jr. Boys Tournament $ 865.00 Roy Kitts Troy, AL Jonathan Wood Dixie District 6 Boys Tournament $ 865.00 Roy Kitts Troy, AL Tyson Carter Dixie Ponytails District 6 Softball $ 865.00 Roy Kitts Tournament Enterprise, AL Ron Money Dixie Ponytails District 6 Softball $ 865.00 Roy Kitts Tournament Enterprise, AL Jinri Jiang ATAC Swim Meet $ 500.00 Brooke Greene Tallahassee, FL Jinri Jiang ARPA State Swim Meet $ 500.00 Brooke Greene Opelika, AL Gregory Benton Commission on Accreditation for Law $ 6,701.86 Steve Parrish Enforcement CALEA Eddie Henderson Scottsdale, AZ Commissioner Kirkland then moved for adoption of Resolution No. 2012-165, motion seconded by Commissioner Baxley and unanimously carried. Commissioner Reading moved to approve a damage claim filed by Dialysis Clinic, Inc. and Beazley Insurance Company, Inc. in the amount of $18,000.00, motion seconded by Commissioner Kirkland and unanimously carried. There being no further business, Commissioner Reading moved that the meeting be adjourned, motion seconded by Commissioner Baxley and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Pam McCoy, City Clerk Approved: /s/Mike Schmitz, Mayor /s/James H. Reading, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/Critt Snellgrove, Associate Commissioner /s/Taylor Barbaree, Associate Commissioner /s/Hamp Baxley, Associate Commissioner BOARD OF CITY COMMISSIONERS