City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA SPECIAL CALLED MEETING April 5, 2013 The Board of Commissioners of the City of Dothan, Alabama, met in a special called session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Friday, April 5, 2013 with the following members present: Mayor Mike Schmitz, Associate Commissioners James H. Reading, Amos M. Newsome, Jr., Albert Kirkland, Critt Snellgrove, Taylor Barbaree and Hamp Baxley. Also present were City Manager Michael West, Administrative Assistant Tammy Danner, who recorded the Minutes of the Meeting, and the local news media representatives. City Clerk Pam McCoy was absent. Mayor Schmitz called the meeting to order. Pastor Delvick McKay, Greater Shiloh Missionary Baptist Church, then led in prayer, afterwhich Commissioner Snellgrove led in the Pledge of Allegiance to the Flag. Mayor Schmitz recognized Dothan/Houston County Airport Authority members who held a meeting prior to this meeting to allow us to be here today and continue to move forward. Mayor Schmitz said there has been an extraordinary amount of hard work by so many people to get to this moment today. He expressed appreciation to each and every one of them. Mayor Schmitz introduced Ordinance No. 2013-94 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 94, Taxation, Article II, Sales Tax and Use Tax by adding a sales and use tax exemption for fixed or rotary wing military aircraft and transport category aircraft. Commissioner Barbaree moved for immediate consideration, motion seconded by Commissioner Reading and upon the motion being put to vote, those voting “yea,” were Schmitz, Reading, Newsome, Kirkland, Snellgrove, Barbaree and Baxley; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Barbaree then moved for adoption of Ordinance No. 2013-94, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Schmitz, Reading, Newsome, Kirkland, Snellgrove, Barbaree and Baxley; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Barbaree praised Mayor Schmitz and the Commission for their help with this project and also to the citizens of Dothan for allowing this Commission and other communities the resources needed to make this possible. Mayor Schmitz introduced Resolution No. 2013-95 (recorded in Ordinance Book No._______at Page_______), entering into a Project Agreement with the State of Alabama and the Dothan/Houston County Airport Authority for renovations at the Dothan Regional Airport with a project cost of at least twelve million dollars ($12,000,000.00) with the State of Alabama agreeing to reimburse the Dothan/Houston County Airport Authority up to seven million five hundred sixty- five thousand dollars ($7,565,000.00) to defray a portion of the capital requirement . Commissioner Reading moved for adoption, motion seconded by Commissioner Barbaree and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-96 (recorded in Ordinance Book No._______at Page_______), entering into a Memorandum of Understanding with the Dothan/Houston County Airport Authority for the recapture of State incentives if the economic impact required in the “Project Agreement” is not realized and provisions in the lease with “Company” requires certain ramp improvements and the operation of the Air Traffic Control Tower. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Reading and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-97 (recorded in Ordinance Book No._______at Page_______), entering into a Loan Agreement with the Minutes of the Board of Commissioners – April 5, 2013, continued. Dothan/Houston County Airport Authority for a temporary construction loan in an amount not to exceed seven million five hundred sixty-five thousand dollars ($7,565,000.00) for capital expenses incurred in remodeling at the Dothan Regional Airport and accepting a promissory note from the Dothan/Houston County Airport Authority for repayment of the loan. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-98 (recorded in Ordinance Book No._______at Page_______), entering into a Loan Agreement with the Dothan/Houston County Airport Authority for a temporary construction loan in an amount not to exceed of six million dollars ($6,000,000.00) for capital expenses incurred in remodeling at the Dothan Regional Airport and accepting a promissory note from the Dothan/Houston County Airport Authority for repayment of the loan. Commissioner Snellgrove moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-99 (recorded in Ordinance Book No._______at Page_______), agreeing to provide a cash appropriation in the amount of six million seven hundred and seventy-four thousand three hundred and seventy-three dollars and eighty-two cents ($6,774,373.82) to the Dothan/Houston County Airport Authority to assist with the repayment of debt incurred for the necessary renovations at the Dothan Regional Airport. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-100 (recorded in Ordinance Book No._______at Page_______), entering into a Grant Award Agreement with the Wiregrass Foundation in the amount of $1,693,584.45 to provide for one-half of the Dothan/Houston County Airport Authority debt service during the first five (5) years of the ten-year (10) term of the debt. Commissioner Snellgrove moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-101 (recorded in Ordinance Book No._______at Page_______), entering into a Tax Abatement Agreement with the “Company” for the abatement of non-educational sales and use taxes, non- educational property taxes and/or mortgage and recording taxes for a period of ten (10) years. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Reading and unanimously adopted. Mayor Schmitz expressed appreciation to the Commission for saying from day one to “go do what it takes.” He said the tower is a priority to this community. Mayor Schmitz said it is important not only to get this company, but for many companies. He said this is a great opportunity for our airport and he is proud of this Commission for standing tall from the very beginning and through the ups and downs. There being no further business, Commissioner Barbaree moved that the meeting be adjourned, motion seconded by Commissioner Kirkland and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Pam McCoy, City Clerk See approval next page: Approved: Minutes of the Board of Commissioners – April 5, 2013, continued. /s/Mike Schmitz, Mayor /s/James H. Reading, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/Critt Snellgrove, Associate Commissioner /s/Taylor Barbaree, Associate Commissioner /s/Hamp Baxley, Associate Commissioner BOARD OF CITY COMMISSIONERS