City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING MAY 7, 2013 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, May 7, 2013 with the following members present: Mayor Pro tem Critt Snellgrove in the absence of Mayor Mike Schmitz, Associate Commissioners James H. Reading, Amos M. Newsome, Jr., Albert Kirkland, Taylor Barbaree and Hamp Baxley. Also present were City Manager Michael West, City Clerk Pam McCoy, Administrative Assistant Tammy Danner, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Pro tem Snellgrove called the meeting to order. Brother Cliff Morrison, Bay Springs Baptist Church, then led in prayer, afterwhich Commissioner Baxley led in the Pledge of Allegiance to the Flag. Commissioner Barbaree moved that the Minutes of the Meeting of April 16, 2013, be approved, motion seconded by Commissioner Kirkland and unanimously approved. Commissioner Baxley presented and read a proclamation, proclaiming May 6-10, 2013 as “Small Business Week” in the City of Dothan. Steve Turkoski, Director of Workforce and Small Business Development, Dothan Area Chamber of Commerce, Rona Miller, Gayla White, and Mark Saliba were present for the proclamation. Commissioner Barbaree presented and read a proclamation, proclaiming May, 2013 as “Foster Care Month” in the City of Dothan. Mary Paulk, Jenny Bell and Jessica McLaughlin, Dothan Houston County Department of Human Resources were present for the proclamation. Commissioner Kirkland presented and read a proclamation, proclaiming May 12- 18, 2013 as “Police Week” in the City of Dothan. Police Chief Greg Benton was present for the proclamation. Commissioner Reading recognized “Morris Slingluff Elementary School” for being recognized as only one of twenty schools in Alabama and awarded a 2012-2013 Alabama Torchbearer School for two years in a row by the State of Alabama Department of Education and being recognized as only one of eight schools in the nation and awarded a bronze level 2013 Excellence in Education Award by the National Center for Urban School Transformation. Teresa Davis, Principal and Mark Saliba were present for the proclamation. Commissioner Reading said the City is in the process of replacing old utility poles. He said they can snatch two utility poles out of the ground and have the new ones installed in less than one hour. Commissioner Reading said the cable companies are taking up to three years to replace an old pole and that is unacceptable. He said instead of having one big utility pole at the end of his driveway he has two. Commissioner Reading said this is all over the city. He said there should be some type of ordinance that, when we snatch those poles out of the ground, we give them reasonable time to replace them, but three years is too long. After reading a staff report, Commissioner Reading said our first responders are underpaid and some even qualify for food stamps. He said these are the people who daily put their lives on the line. Commissioner Reading said it takes about two years after we hire someone to train them before they are ready to be put on the street by themselves. He said Andy Hughes is hiring police officers from underneath our noses, along with other municipalities. Commissioner Reading asked why should we train these officers and then let other municipalities hire them away. He said we are having a work session on May 28th and this is doable. Commissioner Reading said he has been asked about the rest of the work force. He said we can do this in increments. First you do your first responders and later Minutes of the Board of Commissioners – May 7, 2013, continued. do a different department until we get it all done. He said Dothan is growing and crime is growing. Commissioner Barbaree recognized former Police Chief John White who was at the meeting. Mayor Pro tem Snellgrove announced that two items will be added to the agenda as Items 22A and 22B. Larry Patrick, Leisure Services introduced the Dothan Blast Cheerleaders who competed in the Tallahassee Diamond Cheer and Dance competition on April 6, 2013 in Tallahassee, Florida and placed 1st in their division. They were also given the grand champion award out of all the teams that competed. The cheerleaders received a bid to compete in the National Competition in Jacksonville, Florida on April 20, 2013 where they won 1st place in their division. City Manager West presented Dothan Fire Chief Larry Williams a service award for twenty five years service with the City of Dothan. Dothan Fire Chief Greg Benton, along with Major Steve Parrish presented the Police Officer of the Year Award to Officer Keith Cook; Police Supervisor of the Year Award to Lieutenant Scott Heath; Civilian Employee of the Year Award to Detention Officer Eric Morris, and Civilian Supervisor of the Year Award to Telecommunicator II Patti Poole. City Manager West announced that the May 21, 2013 City Commission meeting has been cancelled due to the fact that several members of the Commission will be attending the Alabama League of Municipalities Conference in Montgomery. Also, there will be a Work Session on Long Range Water Plans on May 28, 2013 at 10:00 a.m. in the City Commission chambers. Kim Meeker, Leisure Services announced that Dothan has been recognized for seven years running as a Playful City USA. He said this puts Dothan as one of sixteen cities nationwide that can make that claim. Mr. Meeker said this could not be without the support and hard work of the citizens banding together saving the city money and getting the community involved. City Manager West announced that Water World is now open on the weekends until Memorial Day and then it will be open daily. Also, registration for Camp Choctaw is being held today and tomorrow at Doug Tew Recreation Center from 4 -6 p.m. Mayor Pro tem Snellgrove introduced the application of James P. Smits for a Retail Beer and Table Wine License (off premise) for Dollar General Store #13515, located at 1071 Montgomery Highway. Commissioner Newsome moved for approval, motion seconded by Commissioner Reading and unanimously carried. Mayor Pro tem Snellgrove announced a Public Hearing regarding the issuance of Revenue Bonds by the Dothan-Houston County Airport Authority to finance the construction, renovation, repair, remodeling, roofing and painting of aircraft hangars located at the Dothan-Houston County Airport. There being no one present to speak, Mayor Pro tem Snellgrove declared the Public Hearing closed. Mayor Pro tem Snellgrove announced a Public Hearing regarding the demolition and removal of unsafe structures. There being no one present to speak, Mayor Pro tem Snellgrove declared the Public Hearing closed. Mayor Pro tem Snellgrove introduced Ordinance No. 2013-121 (recorded in Ordinance Book No. _______at Page_______), establishing the hours for which the polls will be open for voting in the Municipal Election to be held on August 6, 2013 and the Run-Off Election, if necessary, to be held on September 17, 2013. Commissioner Barbaree moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Snellgrove, Reading, Newsome, Kirkland, Barbaree and Baxley; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Minutes of the Board of Commissioners – May 7, 2013, continued. Commissioner Barbaree then moved for adoption of Ordinance No. 2013-121, motion seconded by Commissioner Reading and upon the motion being put to vote, those voting “yea,” were Snellgrove, Reading, Newsome, Kirkland, Barbaree and Baxley; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Pro tem Snellgrove introduced Resolution No. 2013-122 (recorded in Ordinance Book No._______at Page_______), approving the issuance of Revenue Bonds by the Dothan-Houston County Airport Authority in the maximum aggregate face amount of $6,000,000.00 to finance the construction, renovation, repair, remodeling, roofing and painting of aircraft hangars located at the Dothan- Houston County Airport, entering into a Funding Agreement with the Dothan- Houston County Airport Authority and Regions Capital Advantage, Inc. and approving the form and content of the Financing Agreement between the Dothan- Houston County Airport Authority and Regions Capital Advantage, Inc. Commissioner Reading moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-123 (recorded in Ordinance Book No._______at Page_______), declaring certain properties as creating a nuisance, constituting a hazard to the public health, safety and convenience of the citizens and authorizing the demolition and removal of said properties. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-124 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on June 18, 2013. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-125 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Number 2013-37 and 2013-80 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Reading. Commissioner Baxley said these are not on record and there is some lag time between when it is imposed and when it is actually done. He then asked City Clerk Pam McCoy if she can find some way to search these in a more timely process. Mrs. McCoy said yes. There being no further discussion the resolution was unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-126 (recorded in Ordinance Book No._______at Page_______), continuing the tax levied on property situated in the City of Dothan at the rate of five (5) mills upon each one dollar ($1.00) of assessed value and fixing the compensation of the tax assessor and tax collector for collecting and assessing the tax. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. City Manager West said this has to be approved each year; it is not a new tax. Mayor Pro tem Snellgrove introduced Resolution No. 2013-127 (recorded in Ordinance Book No._______at Page_______), accepting the proposal of McGriff, Seibels and Williams, Inc. for Specific Stop Loss Reinsurance for the City of Dothan’s Health and Accident Insurance Plan, as quoted by Houston Casualty Company, with a monthly premium of $9.92 for single and $29.61 for family, with a deductible of $170,000.00 per claim after a $50,000.00 aggregate specific deductible has been met with a maximum per person liability of $1,830,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Barbaree and unanimously adopted. Minutes of the Board of Commissioners – May 7, 2013, continued. Mayor Pro tem Snellgrove introduced Resolution No. 2013-128 (recorded in Ordinance Book No._______at Page_______), establishing an initial annual budget for the Police Department Community Service Division utilizing funds from the deferred prosecution fund in the amount of $66,700.00. Commissioner Reading moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-129 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with MDG, Inc. to provide lobbying and governmental relations services for a twelve month period at a cost of $48,000.00. Commissioner Barbaree moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-130 (recorded in Ordinance Book No._______at Page_______), agreeing to retain the SoZo Group LLC to provide governmental affairs and economic development representation for a twelve month period at a cost of $5,000.00 per month. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Barbaree. Commissioner Barbaree said this is not a new firm we are continuing what we have. Mr. West said that is correct. He said George Harris will still be that person. There being no further discussion the resolution was unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-131 (recorded in Ordinance Book No._______at Page_______), submitting a grant revision request to the Alabama Department of Environmental Management through the Alabama Recycling Fund to use remaining grant funds in the amount of $16,465.68 to purchase additional Roll-off Containers to expand recycling drop-off site access and adjusting the budget for said purchase. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-132 (recorded in Ordinance Book No._______at Page_______), submitting an application to the U.S. Department of Justice, Office of Community Oriented Policing Services, 2013 COPS Hiring Program for a grant award in the amount of $806,681.00 to fund five police officer positions over a three year period with seventy-five percent (75%) federal funding totaling $604,896.00 and twenty-five percent (25%) city funding totaling $201,785.00. Commissioner Reading moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Newsome asked when we can expect to get the grant. Mr. West said we have applied for the last three years and have not received a grant. Chief Benton said we should know something by October. Commissioner Newsome said asked if we will have five military veterans to fill these positions. Chief Benton said we always strive to hire military. The city follows the Civil Service Act so applicants that apply have to be ranked like anyone else. Commissioner Newsome said according to the information he has preference is given to military and it makes our grant look better if we are able to place those military people in those jobs. Chief Benton said they do get extra points when they take the test if they have served in the military. Commissioner Newsome asked how we will be looking in October with military veterans. Chief Benton said we recruit at Ft. Benning, Ft. Rucker, Maxwell in Montgomery, and down in the Panhandle of Florida. Commissioner Newsome said we should have five military personnel to fill these positions by October. Chief Benton said he hopes so. That would be the best case scenario. Commissioner Newsome told Mr. West that every effort should be made to hire our military veterans. Mr. West said we do that now; some of our best police officers are military recruits. Chief Benton said former military has the drive, they understand the rank structure, and they have the discipline to do the job. There being no further discussion the resolution was unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-133 (recorded in Ordinance Book No._______at Page_______), awarding the bid and issuing an emergency purchase order to Hydra Service, Inc. in the amount of $39,546.00 for the purchase of two 400 horsepower vertical turbine pump motors for water production wells 34 and 35. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome. Commissioner Reading asked if these are Minutes of the Board of Commissioners – May 7, 2013, continued. the no clog pumps. Mr. West said these are water wells. We had two get hit by lightening. Commissioner Newsome asked if we have insurance to cover a situation like this. Mr. West said we do, but we have a very high deductible. We are self insured so we usually take the hit on things like this. There being no further discussion the resolution was unanimously adopted. Commissioner Barbaree left the meeting at this time. At this time, Commissioner Baxley moved to add the next item to the agenda, motion seconded by Commissioner Kirkland and unanimously carried. Mayor Pro tem Snellgrove then introduced Resolution No. 2013-134 (recorded in Ordinance Book No._______at Page_______), which was read in the meeting, issuing an emergency purchase order to Blankenship Contracting, Inc. in the amount of $55,056.02 to rebuild a section of the Omussee Creek Sanitary Sewer Interceptor pipe and appropriating funds for said repair. Commissioner Barbaree returned to the meeting at this time. Commissioner Baxley moved for adoption of Res. No. 2013-134, motion seconded by Commissioner Reading. Commissioner Reading asked what type of inspection we are doing to keep our heavy equipment from getting bogged down. Public Works Director Jerry Corbin said this was a mistake. He said the public works crews were in the woods trying to clear the existing easement on the outfall line for the Omussee Creek Treatment Plant. The line was put in somewhere around 1970 and has not been cleared since then. Mr. Corbin said the work that Barge, Waggoner has been doing includes a survey of the complete sanitary sewer system including all of the outfall lines going to the treatment plants. He said those were the worse ones. Mr. Corbin said it is difficult enough to find the manholes after this length of time so we do try to locate them, get a line of sight between the manholes before we start clearing in between. He said we are currently pulling together some specifications between Dothan Utilities and Public Works to bid out some additional clearing. Mr. Corbin said Woolpert is going to every manhole and taking the cover off and doing a 150 point inspection. A survey crew will come behind them and do a GPS attachment to each one of the utilities. Mr. Corbin said we try to be careful, but this is something where the operator lost some of his mats and got on top of the line by mistake. Commissioner Kirkland asked if this is something with the right-of-ways that we will spray in the future to try and keep clean. Mr. Corbin said Dothan Utilities has started the spraying program, but some of these have not been touched in forty years. Commissioner Reading asked, as much rain as we have had, why do we put that heavy equipment when we know the soil is wet. Mr. Corbin said that would be ideal, but part of the contract they are trying to accomplish is scheduled to be finished this fall. He said we are doing this with city crews to try and save money. Mr. Corbin said the lines are placed at the lowest area, in the swamp, traveling by gravity near the low areas. The majority are in a floodplain so even in the dry part it is still wet. There being no further discussion the resolution was unanimously adopted. Commissioner Newsome moved to add the next item to the agenda, motion seconded by Commissioner Barbaree and unanimously carried. Mayor Pro tem Snellgrove then introduced Resolution No. 2013-135 (recorded in Ordinance Book No._______at Page_______), which was read in the meeting, a pplying for Transportation Enhancement Program Funding through the Alabama Department of Transportation in the amount of $60,000.00 for curb cuts for ADA handi-cap ramps in the amount of $60,000.00 and agreeing to be responsible for the local project share in the amount of $12,000.00. Commissioner Newsome moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-136 (recorded in Ordinance Book No._______at Page_______), awarding the bid and entering into Minutes of the Board of Commissioners – May 7, 2013, continued. a contract with SECOA, Inc. to replace the rigging at the Dothan Opera House and the Dothan Civic Center in the amount of $186,395.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome. City Manager West said this is a safety issue. He said we are fortunate there has not been a major accident. Commissioner Newsome asked if we have had an opportunity to look at some of the rigging that will be installed at these two locations. General Services Manager Randy Morris said the Performing Arts Department put together the specifications to know that everyone bid on the same thing. He said we knew what type of rigging that they were bidding on and what they are going to be installing. Jeff Bass, Performing Arts said we are going back with the same thing we have now. Mr. Bass said the rigging in the Opera House has been there since 1975. He said the new one will be the same only new material. Commissioner Reading asked if there is anything newer on the market that is available. Mr. Bass said there are some other things out there, but the counter weight system is a system that everyone uses. There being no further discussion the resolution was unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-137 (recorded in Ordinance Book No._______at Page_______), applying for and accepting a Community Involvement Grant Award from the United States Tennis Association in the amount of $2,000.00 to assist with expenses related to the Kids Day Event held during the 2013 USTA Dothan Pro Classic Tennis Tournament and appropriating funds for said grant award. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-138 (recorded in Ordinance Book No._______at Page_______), agreeing to allow the Fire Department to issue a fireworks permit for the Dothan Country Club Independence Day Celebration Fireworks Display to be held on Thursday, July 4, 2013. Commissioner Baxley moved for adoption, motion seconded by Commissioner Barbaree and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-139 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Bay Limousine/BLS Charters to charter a bus to transport Dothan District Track Meet participants to the 2013 State Track Meet in Anniston, Alabama at a cost of $1,325.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Barbaree and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-140 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with SunGard Public Sector to develop a program to transfer electric meter inventory information into the SunGard Customer Information System Software (Utility Billing) at a cost of $1,600.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-141 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Brink’s U.S. to provide transport services from Water World to Regions Bank at a cost of $18.38 per pick-up for a one-year period. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Reading. Commissioner Barbaree asked why we cannot use our police officers for this. Mr. West said we may not always have a police officer available at that time and this company is insured. Commissioner Barbaree then asked what the total is for one year. Leisure Services Director Elston Jones said this is as needed, typically once a day while Water World is open. There being no further discussion the resolution was unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-142 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Magnolia Preserve, LLC for the installation and maintenance of water meters at Magnolia Preserve Apartments. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Reading. Mr. West said this is our standard water agreement. Commissioner Barbaree asked if we are serving them electricity. Mr. West said yes. Minutes of the Board of Commissioners – May 7, 2013, continued. Commissioner Baxley said he met with the neighboring residents last night regarding this development. He then asked Todd McDonald, Planning Director to make sure Dan Williams meets with them regarding the buffer. Commissioner Baxley said they are very concerned about some encroachment issues within the undisturbed buffer trees that were killed during that process. There being no further discussion the resolution was unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-143 (recorded in Ordinance Book No._______at Page_______), approving the Notice of Intent to permit borrow pit operations at the J. L. Smith property. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Barbaree. Commissioner Newsome said at the intersection of Old Webb Road and the Omussee Road where we have been operating what have we done in the past. Mr. West said this is the disposal site for sludge. Mr. Corbin said there are two operations that go on at the intersection, one is the plant application of municipal sewage sludge and the other is the city’s main borrow pit. He said we have not had the permit, so we are making application now. Commissioner Newsome said this is the first time around for a request for a permit. Mr. Corbin said that is correct. Commissioner Newsome said there are a lot of requirements here and there are requirements after we stop using that area. He said there are also requirements that exist while we are using it, i. e. sodding around the area, etc. Mr. Corbin said we already meet most of that. Commissioner Newsome asked if our application meets all the requirements for ADEM prior to our submission. Mr. Corbin said there will be inspections by ADEM once the permit is in order. There being no further discussion the resolution was unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-144 (recorded in Ordinance Book No._______at Page_______), approving the utilization of seizure funds to pay various allowable expenditures for Police Department operations in the amount of $60,568.19 and appropriating funds for said expenditures. Commissioner Reading moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-145 (recorded in Ordinance Book No._______at Page_______), approving the payment of invoices for the month of April, 2013 in the amount of $10,716,812.91. Commissioner Reading moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Pro tem Snellgrove introduced Resolution No. 2013-146 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Cold Water Compound Meters Consolidated Pipe & Supply $13,062.00 ea. Montgomery, AL Cold Water Turbine Meters Consolidated Pipe & Supply $ 6,243.00 ea. Montgomery, AL Electromagnetic Water Meters Central Pipe & Supply $18,829.00 ea. Pearl, MS Street Light Luminaires Mayer Electric Item #12:$105.71 Dothan, AL each Item #15:$104.57 each Street Light Luminaries Gresco Capstone Item # 1:$48.90 Dothan, AL each Item # 2:$34.70 each Item # 3:$34.70 each Item # 4:$119.90 each Item # 5:$123.15 each Item # 6:$98.60 Minutes of the Board of Commissioners – May 7, 2013, continued. each Item # 7:$129.15 each Item # 8:$138.80 each Item # 9:$293.50 each Item #10:$111.24 each Item #11:$293.50 each Item #13:$100.15 each Item #14:$120.00 each Item #16:$452.40 each Street Bulbs Gresco Capstone Item # 4:$6.45 Dothan, AL each Item # 5:$7.10 each Item # 6:$7.10 each Item # 7:$7.10 each Street Bulbs Stuart Irby Item # 1:$4.38 Pensacola, FL each Item # 2:$5.15 each Item # 3:$6.49 each An All or None Bid on Distribution Florida Transformer See Price in Transformer Service Contract and DeFuniak Springs, FL Item Description Sale of Used Electrical/Insulating Oil/Fluid. See Tabulation Sheet For Detailed Bid Amounts Sale of Used Electric Motors Emfinger Steel Company $ .081 per lb. Dothan, AL Disposal of Scrap Materials to Include Panhandle Iron & Scrap $ .33 per lb. Two 40 Cubic Yard Containers for Dothan, AL $ 1.70 per lb. Scrap Aluminum and to include One 20 Cubic Yard Container for Scrap Copper Disposal of Scrap Materials to Include Emfinger Steel Company $ .105 per lb. Two 40 Cubic Yard Containers for Dothan, AL $ 1.16 per lb. Scrap Metal All Types and to include One 10 Cubic Yard Container for Scrap Brass Other Purchases: Advertising for August 6, 2013 Alabama Community Newspaper $20,000.00 Municipal Election Dothan, AL Ballots & Supplies for August 6, 2013 Election Systems & Software $25,000.00 Municipal Election Chicago, IL Concessions Supplies per US US Foods, Inc. $30,000.00 Communities Co-Operative Bid Montgomery, AL Trial Expert-Claim Number 2002758 Walter Schoel Consulting $ 5,341.25 Previous Invoices Exceed $15,000.00 Engineering Company, Inc. $ 9,455.00 Birmingham, AL Commissioner Kirkland then moved for adoption of Resolution No. 2013-146, motion seconded by Commissioner Baxley. Commissioner Newsome said in looking at all of the copper and aluminum we are selling and out of all the bids that were put out we had only two takers. He then asked why we are not getting more people interested in buying copper and aluminum. Purchasing Agent Charlotte Langford said the number of invitations is listed on the bid tabulation sheet. She said she also researched the Internet and attempted to contact other companies, Minutes of the Board of Commissioners – May 7, 2013, continued. but a lot of them were out of business that did this sort of thing. Ms. Langford said she sent invitations to everyone who was signed up to receive them. Billy Mayes, Dothan Utilities Superintendent said they also require them to provide the roll-off trailers so that we do not have to have a device for them to take to their facility. He said they have to do all of the trucking. Mr. Mayes said a lot of the wire has coating on it. There being no further discussion the resolution was unanimously carried. Mayor Pro tem Snellgrove introduced Resolution No. 2013-147 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Adam Traylor Basic School Resource Officer Training $ 1047.00 Montgomery, AL William Wozniak Assistance with Explosive Detection Canine $ 270.00 K9 Andor Sweeps Talladega, AL Garrett Crow IAAI International Training Conference $ 1410.40 Orlando, FL Craig Scurlock Joint Education Conference & Vendor Expo $ 608.58 Orange Beach, AL Matt Barefield 2013 State Track Meet $ 2005.00 Jerry Moore Anniston, AL Stephanie Wingfield Tony Thorne Stephanas White Keith Cooper Kim Meeker 2013 USTA Pro Circuit Tournament $ 100.00 Directors Workshop New York, NY Rusty Smith Gainsville Driver/Operator Assessment $ 00.00 Center Gainsville, FL Mamie McCory American Jail Association $ 00.00 Grand Rapids, MI Benny Baxley School CPTED Practitioner Certification $ 862.00 Helena, AL Wendy Shiver ArcGIS I: Introduction to GIS $ 1380.62 Atlanta, GA Kimberly Arnold GFOAA Certified Governmental Accounting $ 392.00 Technician, Fund Accounting Tuscaloosa, AL Stacey McAllister City of Gainsville, FL Fire Department’s $ 00.00 Driver/Operator Assessment Center Gainsville, FL Pete Webb AL ASSC. of Fire Chiefs Leadership $ 1102.00 Conference Orange Beach, AL Jason Adkins Alabama Narcotics Association of Alabama $ 754.67 Ray Mock Orange Beach, AL Elston Jones Special Olympics State Summer Games $ 00.00 Angie Lowe Troy, AL Britni Connell Tina McCord Rosalinda Grace Eddie Arnold Randy Morris Alabama Society of Civil Engineers/ $1043.64 Summer Meeting 2013 Orange Beach, AL Minutes of the Board of Commissioners – May 7, 2013, continued. Commissioner Reading then moved for adoption of Resolution No. 2013-147, motion seconded by Commissioner Kirkland and unanimously carried. There being no further business, Commissioner Baxley moved that the meeting be adjourned, motion seconded by Commissioner Kirkland and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Pam McCoy, City Clerk Approved: /s/Mike Schmitz, Mayor /s/James H. Reading, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/Critt Snellgrove, Associate Commissioner /s/Taylor Barbaree, Associate Commissioner /s/Hamp Baxley, Associate Commissioner BOARD OF CITY COMMISSIONERS