City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING JANUARY 7, 2014 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, January 7, 2014 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Amos M. Newsome, Jr., Albert Kirkland, John Ferguson, Taylor Barbaree and Hamp Baxley. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Brother Stacy Stafford, Southside Baptist Church, then led in prayer, afterwhich Commissioner Kirkland led in the Pledge of Allegiance to the Flag. Commissioner Barbaree moved that the Minutes of the Meeting of December 17, 2013, be approved, motion seconded by Commissioner Kirkland and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming January, 2014 as “Human Trafficking Awareness Month” in the City of Dothan. Gia Hughes, Human Trafficking Outreach Director, and others were present for the proclamation. Commissioner Dorsey thanked everyone for their prayers and participation at his “Clean-Up The Community” event which was held on Saturday, January 4th. Commissioner Ferguson requested an update on the resurfacing of South Saint Andrews Street. Public Works Director Jerry Corbin said the remaining sewer work should be completed by the end of January and the resurfacing work is anticipated to begin in February. Commissioner Baxley wished an early Happy Birthday to Executive Assistant Lisa Matheny and Administrative Secretary Anita Robertson. Commissioner Baxley requested everyone to keep Mr. Ed Price’s family in their prayers as Mr. Price’s son, Wheeler Price, just returned from MD Anderson Cancer Center and their family is going through a lot at this time. Mayor Schmitz expressed gratitude to EMA Director Steve Carlisle, Police Chief Greg Benton, Fire Chief Larry Williams and City Manager West for their preparedness in providing relief and shelter during this time of extreme cold temperatures in the area. City Manager West, along with Public Works Director Jerry Corbin and Assistant Public Works Director Charles Metzger, presented a service award to Exie R. Thomas, Jr., for twenty-five years of service with the City. City Manager West said cold weather preparations began on Sunday, January 5th and Safety Officer Trampas Gougler communicated safety information to City employees. Fire Chief Williams announced the EMA office has opened a warming location at the First Church of the Nazarene on Honeysuckle Road. He encouraged everyone to be safe and to call the EMA office for assistance if needed. He said Westgate Recreation Center is on standby if a need for additional shelter develops. City Manager West announced the Community Development Block Grant application period will be January 27th through March 27th and mandatory individual training sessions for applicants will be held February 3rd through March 20th. He said the Community Development Advisory Board will hold a public hearing at 6:00 p.m. on February 20th at First Missionary Baptist Church. Minutes of the Board of Commissioners – January 7, 2014, continued. City Manager West announced the Dothan Downtown Hoops Classic Tournament was a success and with an increase in attendance of over 1,400 from the previous year, the event continues to grow. City Manager West reminded everyone that the 2014 Strategic Planning Work Session with Lyle Sumek will be held January 9-11, 2014 at Friend Bank’s community room. He said Department Heads will meet on January 9th beginning at 8:00 a.m. and Elected Officials will meet on January 10th & 11th. City Manager West announced the water leak at Rose Hill Senior Adult Center has been repaired and the facility will reopen tomorrow morning. Mayor Schmitz said he is grateful for the strategic planning work session as this is one of the most important things we do as a Commission, and also as Department Heads and Staff. He encouraged anyone with an idea they would like discussed to contact their commissioner. Mayor Schmitz introduced the application of Lisa Self for a Restaurant Retail Liquor License for Rojo Restaurant LLP, located at 2958 Ross Clark Circle, Suite 2. Commissioner Baxley moved for approval, motion seconded by Commissioner Barbaree and unanimously carried. Mayor Schmitz announced a Public Hearing regarding the demolition and removal of unsafe structures. Commissioner Barbaree expressed a need for the state lobbyist to communicate via email with the full Commission any forthcoming opportunities in the state legislature to change the language in the statute to speed up the abatement process. City Manager West said he would follow up on this. Commissioner Newsome asked if anyone is present for 941 East Selma Street. There was no one present. Mayor Schmitz asked if there was anyone from the public who would like to speak. There being no one present to speak, Mayor Schmitz declared the Public Hearing closed. Mayor Schmitz introduced Resolution No. 2014-1 (recorded in Ordinance Book No._______at Page_______), declaring certain properties as creating a nuisance, constituting a hazard to the public health, safety and convenience of the citizens and authorizing the demolition and removal of said properties. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Barbaree and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-2 (recorded in Ordinance Book No._______at Page_______), applying for and accepting a grant award from the Wiregrass Foundation in the amount of $5,000.00 for catering, printing and speakers for the Annual Diabetes Prevention and Wellness Workshop. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Barbaree and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-3 (recorded in Ordinance Book No._______at Page_______), entering into a contract with GenCon Associates, Inc. for the remodeling of toilets, meeting rooms and concessions for the Dothan Civic Center project in the amount of $385,981.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Barbaree. City Manager West requested the project drawings be provided to his office for the Commissioners to view. Mr. Charles Waid confirmed that he will provide the drawings. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-4 (recorded in Ordinance Book No._______at Page_______), amending Resolution No. 2012-110 to change the February 16-21, 2015 rental period for the Southern Regional High School Basketball Tournament at the Dothan Civic Center to February 15-21, 2015. Commissioner Barbaree moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Barbaree explained the High School Athletic Association’s recent reclassification will include larger high schools in the future resulting in the need for an extra day. Mayor Schmitz said he is grateful the Association chose Dothan and the City is proud to be a part of the tournament. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – January 7, 2014, continued. Mayor Schmitz introduced Resolution No. 2014-5 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation for the installation of 10” x 6” tap, 6” gate valve, 6” fire line, 6” x 4” reducer, 4” gate valve, 4” fire line, 10” x 2” tap, 2” water service, 10” x 1” tap and 1” water service for new McDonald’s located at 5001 Montgomery Hwy. (Hwy. 231 N). Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-6 (recorded in Ordinance Book No._______at Page_______), entering into a Private Development agreement with Beverlye Hall Apartments II, LTD, for the installation and maintenance of water meters at Beverlye Crossing Apartments II, located at 280 Crossing Lane. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland. City Manager West explained this is the City’s standard agreement for private developments, such as apartments. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-7 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Alabama Department of Transportation for the installation of 8”x6” lateral connection to existing 8” sanitary sewer line and approximately 20 L.F. of 6” SDR 35 PVC sanitary sewer line to right-of-way in the 5000 Block of U.S. Highway 231 North. Commissioner Newsome moved for adoption, motion seconded by Commissioner Barbaree and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-8 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids received by the City. ITEM VENDOR AMOUNT Knuckle Boom Loader Ingram Equipment $ 48,533.00 Pelham, AL Cab & Chassis for Knuckle Boom Coffman International $ 70,794.00 Dothan, AL Knuckle Boom Trailer Sanson Equipment $ 27,661.00 Birmingham, AL Commissioner Kirkland then moved for adoption of Resolution No. 2014-8, motion seconded by Commissioner Barbaree and unanimously carried. Mayor Schmitz introduced Resolution No. 2014-9 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Susan Grace 2014 Municipal Magistrates Orientation $ 280.00 Montgomery, AL Jason Penn Below 100 Safety Training $ 222.00 Scott Smith Albertville, AL Will Benny FBI-LEEDA Conference $ 1,082.00 Tampa, FL Roy Kitts 2014 Alabama Dixie State Meeting $ 362.52 Jonathan Wood Rogersville, AL Kenny Dunning Jesse Taylor Large Animal Rescue Course $ 1,160.00 Jack Wood Auburn, AL Kyle McDaniel Ben Purvis Minutes of the Board of Commissioners – January 7, 2014, continued. Maurice Head HUD’s training on the Integrated $ 487.25 Disbursement & Information System Birmingham, AL Commissioner Kirkland then moved for adoption of Resolution No. 2014-9, motion seconded by Commissioner Ferguson and unanimously carried. Commissioner Barbaree moved for acceptance of easements from City of Dothan, Wiregrass Investments Company, Inc., CWS, LLC and Wells Fargo Bank, necessary to maintain infrastructure for Forever Wild Project, motion seconded by Commissioner Kirkland. City Manager West explained these easements are necessary to continue maintenance of the City’s sewer lines located on this property. There being no further discussion, the motion was unanimously carried. Commissioner Barbaree moved to approve a request by Jerry Lake, Ted’s Jewelers, for an additional thirty (30) consecutive calendar-day period to conduct a Going Out of Business Sale, motion seconded by Commissioner Ferguson and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Barbaree and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Taylor Barbaree, Associate Commissioner /s/Hamp Baxley, Associate Commissioner BOARD OF CITY COMMISSIONERS