City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING JULY 21, 2015 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, July 21, 2015 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Amos M. Newsome, Jr., Albert Kirkland, John Ferguson, Beth Kenward, and Hamp Baxley. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Pastor Murray Kelly, Dothan First Assembly of God Church, then led in prayer, afterwhich Commissioner Dorsey led in the Pledge of Allegiance to the Flag. Mayor Schmitz expressed gratitude to Pastor Kelly and Church for donating money and food to our Police and Fire Departments for many years. Commissioner Baxley moved that the Minutes of the Meeting of July 7, 2015, be approved, motion seconded by Commissioner Kirkland and unanimously approved. Mayor Schmitz invited Human Resource Development Corporation (HRDC) CEO Karinne Simmons and Dottie Strickland to give a presentation. Ms. Simmons and Ms. Strickland honored Commissioner Newsome for his years of service on the HRDC Board. Ms. Simmons said Commissioner Newsome has served on their board since 2006 and his hard work is appreciated. She also thanked the Commission for all they do for HRDC and for their continued support. Mayor Schmitz said he recently attended an event to welcome new City of Dothan Schools Superintendent Dr. Charles Ledbetter and he said we are proud Dr. Ledbetter is here. Mayor Schmitz said he heard Melanie Hill speak about an important issue during this event and he invited her to today’s meeting to talk about the Bright Key initiative. Mrs. Hill said Bright Key is a partnership between the Wiregrass Foundation and Dothan City Schools to enhance the current school system. She said this is a community schools concept and three elementary schools have been chosen to pilot in to this program. She explained that this initiative is about maximizing the academic potential of every child by identifying and bringing desired resources to the schools. She said that each of the three schools selected for the pilot have identified the need for a tutoring program and therefore, an “Academic Dream Room” will be implemented in all three schools for this purpose. Ms. Hill requested speaking opportunities to share this information and recruit volunteers for this program. She thanked Mayor Schmitz for the opportunity to speak today. Mayor Schmitz expressed gratitude to the Wiregrass Foundation for financing this initiative, and he encouraged participation from the community. Commissioner Dorsey announced a community education legal seminar will be held tonight at Andrew Belle Community Center beginning at 6:00 p.m. He said this event is free to the public and Legal Services of Alabama will be present to answer questions. Commissioner Dorsey requested an update on the Andrew Belle pool. Leisure Services Director Elston Jones said work is on schedule, and barring any rain, the project is expected to be completed the beginning of next month. Commissioner Kenward thanked the men and women at Wallace Community College for offering Kid’s College this summer, and she encouraged citizens to look into the summer programs available in our community. Minutes of the Board of Commissioners – July 21, 2015, continued. Mayor Schmitz said the Press Thornton Family was scheduled to be honored today but this recognition will be done at the next meeting on August 4th. Mayor Schmitz gave a pitch to the Commission for consideration in the future that if and when the City receives money from the BP settlement to put those funds into economic development. He said Westgate Industrial Park will hopefully be full this year, and we may have to consider investing money in another industrial park. City Manager West invited Bob Hendrix, Executive Director of the Convention & Visitors’ Bureau (CVB), to give a presentation. Mr. Hendrix requested Mayor Schmitz, CVB Board Chairman Angelia Turner, Dothan Leisure Services Director/ and CVB Board Member Elston Jones, and Performing Arts Director and CVB Board Member Marshall Perry to join him in the presentation of a $2 million check from the CVB to the City of Dothan to be used toward the James O. Oates Park Project. Mr. Hendrix explained that these funds come from a self-imposed lodging tax. City Manager West made the following announcements: • The Dothan Police Department will host the 2015 National Night Out on Saturday, August 1st from 4:00 p.m. until 8:00 p.m. at the Dothan Civic Center and this event will include entertainment, displays, and demonstrations by area law enforcement and public safety agencies. • Summer Splash will be held at 4:00 p.m. on Friday, July 31st at Walton Park. • The Dixie Boys baseball team won last night and are playing today in Troy. If they win, the team will advance to the World Series. • The Isaacs concert will be Friday, July 24th at 7:00 p.m. in the Civic Center arena. • The last Circle City Chaos roller derby bout of this season will be held Saturday, July 25th at 7:00 p.m. in the Civic Center arena. Mayor Schmitz announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Schmitz declared the Public Hearing closed. Mayor Schmitz introduced Ordinance No. 2015-185 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by the Dothan Downtown Redevelopment Authority located at 408 East Newton Street from L-I & H-I (Light Industry & Heavy Industry) Districts to B-1 (Central Business) District. Commissioner Baxley moved for immediate consideration, motion seconded by Commissioner Ferguson and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and Baxley; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Baxley then moved for adoption of Ordinance No. 2015-185, motion seconded by Commissioner Ferguson. Commissioner Newsome said he believes the old Howell School would make a great educational institution for technical training. He said he knows the DDRA owns the property but we need additional technical training and he does not see zoning the property for senior housing as the appropriate thing to do. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Baxley; “nay:” Newsome. The motion was carried by the majority of six “yeas” to one “nay.” Mayor Schmitz introduced Ordinance No. 2015-186 (recorded in Ordinance Book No. _______at Page_______), declaring three parcels of land as surplus and no longer needed for public or municipal purposes and conveying said property to the Alabama Department of Conservation and Natural Resources for the Forever Wild Project. Commissioner Kenward moved for immediate consideration, motion Minutes of the Board of Commissioners – July 21, 2015, continued. seconded by Commissioner Ferguson and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and Baxley; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Ferguson then moved for adoption of Ordinance No. 2015-186, motion seconded by Commissioner Kirkland. City Manager West said this will forever hold these properties for the public enjoyment, and it is a great achievement for this area. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and Baxley; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Schmitz introduced Resolution No. 2015-187 (recorded in Ordinance Book No._______at Page_______), authorizing the issuance and sale of the Dothan- Houston County Communications District’s Revenue Bonds, Series 2015 in the approximate amount of $5,500,000 to fund the cost of various capital improvements and equipment relating to the acquisition, construction and equipping of a 911 call/dispatch center and to pay issuance expenses of the Bonds. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley. Mayor Schmitz said the goal is to make E911 a separate entity, and because the City and Houston County created the E911 District, each entity must allow this to happen in order for the District to get the funding from the State of Alabama to construct the building. Commissioner Ferguson asked for clarification that this is not a City bond. Bond Attorney Clint Graves said this will be an obligation of the District solely, and it will not be a City, State or County debt in any way. City Manager West said the only obligation to the City is actually to use the facility, and Mr. Graves said the reason for that was to provide a little bit of security to the bond holders in the event another 911 district is wished to be created in the future. Commissioner Ferguson asked if the bond expenses are all born by the District, and Mr. Graves confirmed that this is correct. Mayor Schmitz said 100 percent of the expenses are E911, and they are well capitalized. He said this is the first of its kind in the State, we are blessed to have good people, and we need to do it right because other systems in the state are looking to do the same. Mayor Schmitz said this is a great step, it has been worked on for many years, and he is proud we are this far. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-188 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Baxley. A member of the audience asked to speak regarding 156 Webb Road. She said her family owns this property. She said work is underway and she requested that they be allowed to continue with the revamping of the property. Mayor Schmitz explained that 156 Webb Road is not included on this resolution, and he requested that she meet with City Manager West, Planning Director Todd McDonald, and himself after the meeting to discuss this matter. She requested to also speak with the commissioner of this district if possible. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-189 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offenders) and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Baxley moved for adoption, motion seconded by Commissioner Kenward. Commissioner Dorsey thanked the Planning Department for their hard work and for doing a great job bringing properties into compliance in his district. He said his constituents are grateful as well. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – July 21, 2015, continued. Mayor Schmitz introduced Resolution No. 2015-190 (recorded in Ordinance Book No._______at Page_______), rescinding Resolution No. 1997-100, dated March 25, 1997, which established Covenants and Development Standards for the Westgate Industrial Park. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Mayor Schmitz said we have some prospects and this will allow for more use of the property at Westgate Industrial Park. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-191 (recorded in Ordinance Book No._______at Page_______), adopting the Community Development Block Grant (CDBG) Five Year (2015-2019) Consolidated Plan and the 2015 Year One Annual Action Plan. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley. Regarding the proposed reprogramming of $3,575.00 from the 2013 CDBG year, Commissioner Newsome asked where this money has been since 2013? CDBG Administrator Maurice Head explained that money was allocated to the Boys and Girl Club in 2013 for siding and the project was completed under budget. He said this project has been closed out; therefore, the money remaining is unobligated funds that can be reprogrammed for another purpose. He said the Mama Tina Mission House Kitchen Expansion project is also a 2013 project and the proposal is to reprogram these funds in order to complete that project. Commissioner Newsome said he understands that this money would be used for a fire suppression system, and he has a problem with this because a three compartment sink is included. He asked what the sink has to do with fire suppression. Mr. Head said the contractor sent Mama Tina a letter of some additional things that needed to be done, and the sink is one of several items requested to complete the project. Commissioner Kenward noted that the Aunt Katie’s Garden Expansion project includes the purchase of a building, and she asked what will happen to the building should the organization discontinue their operation in the future. Mr. Head said the subrecipient agreement, which will be brought before the Commission for approval later this year, will include a specific clause to revert the property back to the City in this event. Commissioner Kenward requested that stipulations also be included in the agreements to allow for modification and reallocation of funds not being used appropriately. Mr. Head agreed and said the subrecipient agreements normally do include this provision. Commissioner Newsome said he would like to address the Public Facility portion of this plan. He said $42,500 is being allocated to Aunt Katie’s Garden Expansion. He said HRDC provides real help in many areas and are having to hold meetings in Friend Bank because the facility is inadequate. He said HRDC needed $125,000 to complete Phase 1 to enable the board to get back into the building but only received $71,000. He said this doesn’t make sense. Regarding the Housing portion, Commissioner Newsome asked if the Advisory Board was aware that Habitat for Humanity is not receiving anything from the 2015 grant. Mr. Head explained that $14,000 from the 2015 grant is being allocated to Habitat for weatherization and the next item on the agenda is to reprogram $40,000 from the 2014 grant to Habitat for emergency repair. Commissioner Newsome said we hear it every day that there is a problem with accountability, he is afraid we are falling through that crack, and he has some concerns with this. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Baxley; “nay:” Newsome. The motion was carried by the majority of six "yeas" to one “nay.” Mayor Schmitz introduced Resolution No. 2015-192 (recorded in Ordinance Book No._______at Page_______), amending the 2014 Subrecipient Agreement with Habitat for Humanity for the purpose of increasing the budget for emergency repair by $40,000.00. Commissioner Baxley moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-193 (recorded in Ordinance Book No._______at Page_______), amending the 2013 Subrecipient Agreement with the Ordinary People Society for the purpose of reprogramming an unobligated balance of $3,575.00 to the Mama Tina Mission House Kitchen Expansion. Commissioner Baxley moved for adoption, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Baxley; “nay:” Newsome. The motion was carried by the majority of six "yeas" to one “nay.” Minutes of the Board of Commissioners – July 21, 2015, continued. Mayor Schmitz introduced Resolution No. 2015-194 (recorded in Ordinance Book No._______at Page_______), approving the purchase of a parcel of land located on the southside of West Main Street between Roosevelt Drive and Westchester Street for the purpose of relocating Fire Station #3, in the amount of $425,000.00 plus closing costs. Commissioner Baxley moved for adoption, motion seconded by Commissioner Kenward. Commissioner Baxley said this is something we have talked about for many years now and with the upcoming renovations to Ross Clark Circle (RCC), Fire Station #3 being located on Westgate Parkway will be hard pressed to get across RCC to the Garden District and other areas located inside the Circle. He addressed concerns related to other parts of District 6 and said the hope is to expand out toward John D. Odom Road with an additional station to help with our ISO rating. He said people in Brentwood Subdivision and along Westgate do not need to fear that this will impact fire safety. Commissioner Dorsey asked when the bid process will start, and Fire Chief Larry Williams said they will move forward with the next steps as soon as the land is purchased. City Manager West confirmed for Commissioner Newsome that this money has been budgeted for approximately three years. Commissioner Dorsey said he would love to see a local company get this bid. At Commissioner Kenward’s request, Chief Williams explained how the ISO rating relates to business and residential insurance rates. Commissioner Newsome asked if there are any long-range plans for the fire stations that are no longer being used. City Manager West said the Westgate station will continue to be used for fire training. City Manager West and Chief Williams said the East Burdeshaw Street station is utilized as both a storage facility and by the Police Department’s Traffic Unit. Commissioner Newsome asked about the station that was located just off Main Street. Chief Williams said this station was donated to the Salvation Army approximately ten years ago and it serves as their collection location. Chief Williams said the South Saint Andrews Street station is still utilized by the Fire Department as a logistics center. Commissioner Dorsey said we have one of the best fire chiefs in the nation, and he commended Chief Williams on always providing thorough explanations. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-195 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Alabama Department of Environmental Management to accept a 100% reimbursable grant in the amount of $50,000.00, to be used for the expansion and improvement of the city’s recycling program. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-196 (recorded in Ordinance Book No._______at Page_______), entering into a contract with DPS Group for Upgrades to Security Electronic Door Controls for the Dothan City Jail in the amount of $49,403.00. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-197 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract, and issuing a Notice to Proceed to Palmer Electric for the Generator Installation at the Recreation Road Well Site for the sum of $110,096.00, and appropriating funds for said installation. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kirkland. City Manager West said this is part of our long-range water plan. Commissioner Kirkland commented that during the recent storm most of the water wells were without power and generators enabled everyone to have water. He said this is part of the process. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-198 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed to Brunson Nichols Construction Company, Inc. for the Hwy 12 Water Main Extension from North Beverlye Road to Old Cowarts Road for the sum of $87,298.00, and appropriating funds for said extension. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland. City Manager West said this is part of our long-range water plan. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – July 21, 2015, continued. Mayor Schmitz introduced Resolution No. 2015-199 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with PRA Government Services d/b/a Revenue Discovery Systems for business license discovery and recovery services for a one year period. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-200 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Dick’s Sporting Goods for the sponsorship of Dothan Leisure Services football, soccer and other team sports. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-201 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of June, 2015 in the amount of $14,030,638.68. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Newsome expressed concern with this being the highest amount in the last eight months, and he said our revenue has been basically flat. City Manager West said, other than last October, this is the highest month for electrical purchases. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-202 (recorded in Ordinance Book No._______at Page_______), appointing Kristopher Doss as a member of the Community Development Advisory Board. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-203 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Firefighter Protective Clothing: NAFECO See Price in Quantity 35 (More or Less) Decatur, AL Description 1) Bi-Swing Coat: Unit Price: $1,268.00 Total Price: $44,380.00 2) Pants: Unit Price: $835.05 Total Price: $29,226.75 3) Suspenders: Unit Price: Included in Pants Price; Total Price Per Complete Set: $2,103.05; Total Price Per 35 Complete Sets: $73,606.75 2015 Seasonal Fall Equipment & Crown Sporting goods See Price in Uniforms, All Quantities 1 or more: Montgomery, AL Description Football Jerseys Option 1 Youth, Unit Price: $16.86 Adult, Unit Price: $18.34 Option 2 Youth with Sponsor Name on Back Unit Price: $18.29 Adult with Sponsor Name on Back Unit Price: $19.69 2015 Seasonal Fall Equipment & Bill Fritz Sports Corp. See Price in Uniforms, All Quantities 1 or more: Apex, NC Description Soccer Nets Economy - SR Soccer Net, Orange 6.5'H x 18.5'W: Price: $132.00 Pair Economy - SR Soccer Net, Orange 6.5'H x 12'W: Price: $113.99 Pair Minutes of the Board of Commissioners – July 21, 2015, continued. 2015 Seasonal Fall Equipment & SCORE American Soccer See Price in Uniforms, All Quantities 1 or more: Wilmington, CA Description All Star Uniforms Soccer Jerseys for All-Stars Youth Sizes, Unit Price: $10.62 Adult Sizes, Unit Price: $10.62 Matching Shorts (Youth Sizes): Unit Price: $5.62 Matching Shorts (Adult Sizes): Unit Price: $5.62 Basketballs Top Flite 1000 Composite Unit Price: $27.65 2015 Seasonal Fall Equipment & ASA Football See Price in Uniforms, All Quantities 1 or more: Northumberland, PA Description Football Pants: Martin Youth Integrated Practice Pants: Unit Price: $13.15 Martin Adult Integrated Practice Pants: Unit Price: $15.03 Miscellaneous Chin Straps Adams Pro #25, Unit Price: $94.08 Dozen T Clips for Shoulder Pads, Unit Price: $11.36/50 Elastic Strapping for Shoulder Pads: Unit Price: $18.60 Face Mask Hardware Set, Unit Price: $4.64 Chin Strap Buckles, Unit Price: $4.64 2015 Seasonal Fall Equipment & Hatworld Inc. dba Anaconda Sports See Price in Uniforms, All Quantities 1 or more: Lake Katrine, NY Description Football Equipment: Shoulder Pads Schutt Yflex 2.0 801057 2X Small, Unit Price: $32.75 X Small, Unit Price: $32.75 Small, Unit Price: $36.95 Medium, Unit Price: $36.95 Large, Unit Price: $39.45 X Large, Unit Price: $39.45 XX Large, Unit Price: $41.50 Basketballs Official Size Synthetic Practice Balls: Unit Price: $11.75 2015 Seasonal Fall Equipment & Home Team Athletics See Price in Uniforms, All Quantities 1 or more: Jacksonville, NC Description Football Equipment: Cheerleading Pom Poms #40 "C" Handle - 4900 13" Plastic Streamers: Solid Color- Unit Price: $6.90, Two (2) Colors - Unit Price: $6.90 Basketball Jerseys for All-Stars Youth Sizes , Unit Price: $13.25 Adult Sizes, Unit Price: $13.25 Matching Shorts (Youth Sizes): Unit Price: $6.75 Matching Shorts (Adult Sizes): Unit Price: $6.75 Soccer Nets MK4RFGSP-Reflex Four Corner Set 4: Unit Price: $48.00 2015 Seasonal Fall Equipment & BSN Sports See Price in Uniforms, All Quantities 1 or more: Dallax, TX Description Football Equipment: Blocking Dummies Round Blocking Dummy Unit Price: $82.98 Football Equipment: Scorebooks Basketball 15 Position Score Book: Unit Price: $2.81 Miscellaneous Minutes of the Board of Commissioners – July 21, 2015, continued. Face Mask Hardware Set, Unit Price: $32.98 Dozen Basketball Anti-whip Basketball Goal Nets: Unit Price: $1.78 Soccer Nets Economy - SR Soccer Net 8' H x 24' W Unit Price: $39.98 SN7X212M - Jr Soccer Net Orange: Unit Price: $46.98 Soccer Balls Wilson Ultra #5, Unit Price: $11.12 Wilson Ultra #4, Unit Price: $11.12 2015 Seasonal Fall Equipment & Pennant Sports See Price in Uniforms, All Quantities 1 or more: Birmingham, AL Description Football Equipment: Footballs Wilson WTF1712X K2-Composite Unit Price: $21.00 Wilson WTF1713X TDJ-Composite Unit Price: $21.00 Pro Zone Pee Wee FB5-PW (Practice) Unit Price: $12.67 Pro Zone Junior FB5-JR (Practice) Unit Price: $12.67 Wilson Pee Wee K2- WTF 1322B Unit Price: $36.00 Wilson TDJ Junior Sizes – WTF 1321B Unit Price: $38.00 Helmets - NOCSAE Approved Schutt Air Standard III or Recruit Hybrid 2XS- Small, Unit Price: $61.00 Medium - Xlarge, Unit Price: $71.00 Air XP Varsity Helmet, Unit Price: $196.60 Basketballs Wilson Wave Solution WTB 0610; Unit Price - $55.72 Wilson Wave Solution Item # 1235258: Unit Price - $55.72 2015 Seasonal Fall Equipment & S & S Worldwide See Price in Uniforms, All Quantities 1 or more: Colchester, CT Description Basketballs Men's Official Size Composite B0616 Unit Price: $17.20 285 Women's Composite B0586: Unit Price: $17.20 Volleyballs Tachikara SV18L/Full Grain Leather: Unit Price: $31.00 Volleyball Nets: Unit Price: $25.00 Gym Floor Refinishing at Walton Hollon Contracting LLC $ 17,260.00 Park Recreation Center: Dothan, AL Unit Price: $17,260.00 Other Purchases: Heavy Duty John Deere Parts, Flint Equipment Co. $ 30,000.00 Sole Source Dothan, AL Professional Services Maynard, Cooper & Gale $ 36,362.41 through 6/29/15 Birmingham, AL Claim Number 2003132, 2 Personnel Board v Ivan K. Gray Professional Services Maynard, Cooper & Gale $ 5,512.20 through 5/31/15 Birmingham, AL Claim Number 2003124, 2 ReaMonica Carney v City of Dothan Note: 2 Total expenses for all legal claims listed have exceeded $15,000.00. Minutes of the Board of Commissioners – July 21, 2015, continued. Commissioner Kirkland then moved for adoption of Resolution No. 2015-203, motion seconded by Commissioner Baxley. Commissioner Newsome noted the legal fee amounts included on this resolution, and in total, for the Gray and Carney cases. City Manager West confirmed that the Gray case has been settled, and he said an additional bill or two is expected to be received. City Manager West advised that a motion for summary judgment has recently been filed in the Carney case and the judge’s ruling is forthcoming. Commissioner Newsome asked if the total amount that has been brought before the Commission will be the end of these fees. Commissioner Baxley said he would prefer that if legal matters are discussed it be done in an Executive Session. Commissioner Newsome said he would be glad to call for an Executive Session in order to ask questions. Commissioner Newsome made a motion to go into Executive Session, motion seconded by Commissioner Baxley, and upon the motion being put to vote, those voting “yea,” were Newsome, Ferguson, and Baxley; “nay:” Schmitz, Dorsey, Kirkland, and Kenward. The motion was denied by the majority of four “nays” to three “yeas.” There being no further discussion and upon the motion for adoption of Resolution No. 2015-203 being put to vote, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-204 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Scott Heath Bomb Squad Commanders Training $ 150.00 And Conference Ft. Carson, CO Trampas Gougler Alabama Governors Safety and Health $ 1,182.31 Conference Orange Beach, AL John Dietz Northeast Alabama Law Enforcement $ 1,790.00 Thomas Ezell Academy Jail Management Course Cullman, AL Garrett Crow Fire Inspector III at Alabama Fire College $ 931.75 Tuscaloosa, AL Wendy Shiver Certified Municipal Clerk Training Institute $ 794.16 Tuscaloosa, AL Darien Bush IMSA Renewal – Sign and Marking Level II $ 2,560.00 William Lightner Powder Springs, GA Carol Lightner Todd David FBI – LEEDA Command Leadership Institute $ 1,450.00 Rachel David for Law Enforcement Executives Ozark, AL Scott Owens Drugs that Impair $ 316.35 SFST Refresher Class Tuscaloosa, AL Joey Evans WMD Rad/Nuc HazMat Technicians Course $ 0.00 Michael Conner Mercury, NV Jeremy Wallace Jesse Hess Adam Blackwell Tyson Carter Dixie Boys World Series $ 8,695.00 Aiken, South Carolina Larry Williams International Association of Fire Chiefs $ 1,710.20 Fire Rescue International Atlanta, GA Commissioner Baxley then moved for adoption of Resolution No. 2015-204, motion seconded by Commissioner Kirkland and unanimously carried. Minutes of the Board of Commissioners – July 21, 2015, continued. Mayor Schmitz announced an appeal of action taken by the City of Dothan Planning Commission on May 20, 2015 regarding Development Plans for a telecommunication tower at 1714 Columbia Highway, H-I District (Heavy Industrial), Branch Communications, LLC represented by Baker, Donelson, Bearman, Caldwell & Berkowitz, PC. Commissioner Ferguson moved to approve the appeal, motion seconded by Commissioner Dorsey. Commissioner Ferguson said he received a call yesterday inquiring if this proposed tower would interfere with the signal of the radio station located in its vicinity. Andy Rotenstreich, Shareholder of Baker, Donelson, et al., stated that he spoke with radio station owner Larry Williams outside of the Commission Chambers this morning, and Mr. Williams was comfortable after their conversation. Mr. Rotenstreich explained that his firm has done an engineering study to show that they will not interfere; however, the FCC monitors this, and if they do, they will detune and make sure they are not interfering. Commissioner Dorsey asked if Mr. Williams is still here, but he was no longer present. There being no further discussion, the motion was unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Kenward and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/Hamp Baxley, Associate Commissioner BOARD OF CITY COMMISSIONERS