City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING DECEMBER 1, 2015 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, December 1, 2015 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Amos M. Newsome, Jr., Albert Kirkland, John Ferguson, and Beth Kenward. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Rabbi Lynne Goldsmith, Temple Emanu-el, then led in prayer, afterwhich Commissioner Ferguson led in the Pledge of Allegiance to the Flag. Mayor Schmitz announced that Commissioner Hamp Baxley has resigned because he moved out of his district, and he expressed gratitude from the Commission for his service. Commissioner Kirkland moved that the Minutes of the Meeting of November 17, 2015, be approved, motion seconded by Commissioner Ferguson and unanimously approved. Commissioner Dorsey requested Mayor Schmitz and City Manager West form a work session with the City Commissioners, Police Chief Steve Parrish, and City of Dothan Schools Superintendent Dr. Charles Ledbetter to discuss possible solutions to security issues in the public school system. Commissioner Ferguson said there continues to be an issue with vehicles traveling the wrong direction on Burdeshaw Street, which is a one-way street in front of the Post Office. He said this is occurring even though there are signs posted and something more needs to be done because this is a dangerous situation. City Manager West requested Chief Parrish’s assistance with this matter. Commissioner Ferguson said he had a conversation with a local juvenile probation officer about the problems occurring in the schools and his understanding is the student who recently brought a gun onto Dothan High School’s campus was charged with carrying a pistol without a permit. He said legislation will be required to make this law more stringent and he would like for this to be entertained in next year’s planning session. Mayor Schmitz said he hopes everyone had a great Thanksgiving, we are truly blessed and he is grateful to live in this wonderful city. Mayor Schmitz said Christmas is on the way, and he encouraged everyone to buy local to support our small businesses. City Manager West made the following announcements: • The City’s Annual Christmas Tree Lighting event will be held at 6:00 p.m. tonight on the south side of the Civic Center. • The Annual Downtown Christmas Festival will be held from 9:00 a.m. until 3:00 p.m. on Saturday, December 5, 2015. • The 98th Army “Silver Wings” Band from Fort Rucker will perform a free concert in the Opera House at 7:00 p.m. on Friday, December 11th. • The Troy University basketball team will play Paine College in the Civic Center arena on Thursday, December 17th at 7:00 p.m. and tickets are on sale now. Minutes of the Board of Commissioners – December 1, 2015, continued. • The Adult 65 & Older Tennis Tournament will be held December 4th-6th at Westgate Tennis Center with over 600 players participating. • The Fire Department will be testing fire hydrants over the next several weeks. • The Downtown Dothan Hoops Classic will be held December 26th – 31st in the Dothan Civic Center. Mayor Schmitz announced a Public Hearing regarding the adoption of the revised zoning ordinance. Mayor Schmitz explained that the commission previously agreed that the zoning ordinance should be periodically reviewed and revisions be made if needed. There being no one present to speak, Mayor Schmitz declared the Public Hearing closed. Mayor Schmitz announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Schmitz declared the Public Hearing closed. Mayor Schmitz introduced Ordinance No. 2015-336 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 114, Zoning, of the City of Dothan Code of Ordinances in its entirety and repealing, Chapter 58, Mobile Homes, of the Code of Ordinances. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2015-336, motion seconded by Commissioner Newsome. Upon the request of Commissioner Ferguson, Planning Director Todd McDonald provided background information regarding Chapter 58. Mr. McDonald explained that these standards are being modernized and incorporated into the zoning ordinance, and he confirmed that existing mobile home parks will be grandfathered. Mr. McDonald discussed the use versus ownership, and he added that in the revised ordinance used car lots will now be the treated the same as new car lots. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Schmitz introduced Ordinance No. 2015-337 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 102, Utilities, Article IV, Sewer, Division 2, Prohibited Discharges, Section 102-233, Specific Pollutant Limitations, subsection (a); Amending Chapter 102, Utilities, Article IV, Sewer, Division 4, Fees and Charges, Section 102-334, Rates, subsection (f); and amending Chapter 102, Utilities, Article IV, Sewer, Division 4, Fees and Charges, Section 102-337, City Uses, subsection (b) of the City of Dothan Code of Ordinances. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2015-337, motion seconded by Commissioner Dorsey. Mayor Schmitz discussed the Environmental Protection Agency (EPA) lawsuit, the Administrative Order on Consent (AOC), the sewer issues caused by rapid growth on the west side, ongoing sewer system maintenance needs, and the $30 million Clean Water State Revolving Fund (CWSRF) loan for Omussee Creek Wastewater Treatment Plant improvements on the east side. Mayor Schmitz said the Commission and staff have been working on this for a long time, several meetings have been held, and a lot of options have been explored which has resulted in what is being voted on today. Mayor Schmitz reviewed the proposed increase in sewage rates and advised that $5 million will need to come out of our reserves in the next five years because these rates will not cover the amount required to pay back the debt and maintain the sewer system. He said this decision was made because of the belief in the City’s ability to have the reserves and to keep from adding more to the Minutes of the Board of Commissioners – December 1, 2015, continued. sewer rates. He said it is important to reinvest in our community and to provide a clean environment. Commissioner Kenward said she would like to make a motion to amend the ordinance to protect our senior citizens and she read the following: Senior citizens who have reached the age of 65 whose sole source of income is Social Security Benefits and that discharge 3,000 gallons of sewage per month or less will receive a $2.00 reduction in their monthly sewer bill after completion of the required documentation and approval by the finance department. This applies to single unit residential dwellings with individual water meters and will be based upon the metered water consumption at the customer’s location. Mayor Schmitz noted there is a similar provision with the solid waste fee, and he said he is grateful Commissioner Kenward brought this up. Mayor Schmitz said he would like to review this every two years during our annual budget, have a work session, make it mandatory that we look at the progress made, how it is working, and then the Commission at that time can decide if any changes are desired. Mayor Schmitz requested that the motion and second be withdrawn. Commissioner Kirkland withdrew his motion for adoption and Commissioner Dorsey withdrew his second to the motion. Commissioner Kenward then moved for adoption of Ordinance No. 2015-337 with the amendment to add that senior citizens who are solely on social security receive an exemption in the amount of a $2.00 discount to their rate, motion seconded by Commissioner Dorsey. Commissioner Ferguson said he has received quite a few calls on this, he fully understands the task at hand, and he agrees that everyone deserves the right to live in a clean environment. He said he has trouble with the fact that the amount of outstanding debt being retired over the next four years is less the amount being added. He said he does not know how much we can expect our citizens to pay in sewage when they are paying four times the amount for water. He asked if we have ever looked at metering sewage lines. Dothan Utilities Director Billy Mayes said the meters for this are very expensive and take either battery or electric power to operate them. He said industries use them, but it would cost residents a considerable amount of money to meter them. Commissioner Ferguson said for him the issue is the amount of debt being retired versus the amount being added over the next four years, and he advised that it is a matter of us tightening our belts to meet our obligations and limiting the impact to our residents. He said he did not come down here to raise rates and fees, with a full understanding that we have tremendous obligations, so he is not in favor of adding this increase as it is proposed even with the amended resolution. Commissioner Dorsey said this is one of the toughest decisions he has ever made since he has been on the Commission and he has prayed about it a lot. He said this is one of those issues where the government can do, the government will do, and the government must do, and he fully understands this is something the Commission must do. He said this is tough, but if not now, when? Commissioner Kenward requested Mr. Mayes give the average household sewer usage and the projected impact on the individual homes. Mr. Mayes said based upon the average residential customer usage of around 6,000 gallons per month the impact of the increase, averaged over five years, will be about $2.00 per month and each year will be an additional $2.00 per month. Commissioner Kenward said her concern is that after the year 2020, there is an annual 2.85 percent increase and she does not think this is a good policy. She said the Commission needs the ability to look at this every two years to monitor how the money is being spent to make sure we are getting to the desired goals. She said this needs to be something that is mandatory. City Manager West noted that there is a significant decrease in the amount being looked at today compared to the original proposal. Commissioner Kenward concurred, and she said we have gone back and forth and worked together to lower the impact on our citizens. She said we need to hold ourselves accountable, Minutes of the Board of Commissioners – December 1, 2015, continued. examine this every two years, and put some parameters around an annual 2.85 percent increase. Mayor Schmitz said the EPA could have capped our economic development options, as they have done with other cities, but they agreed not to when the AOC was granted. He said the recent expansion of Wayne Farms with the addition of 500 jobs is an example of the positive impact of this decision. Mayor Schmitz said this is good for our citizens and for economic recruitment. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, and Kenward; “nay:” Ferguson. The motion was carried by the majority of five “yeas” to one “nay.” Mayor Schmitz introduced Ordinance No. 2015-338 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 102, Utilities, Article II, Electric Service, Division 2, Rates, of the City of Dothan Code of Ordinances in its entirety. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Dorsey and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2015-338, motion seconded by Commissioner Dorsey. Mayor Schmitz announced that there are two people signed up to speak under Privileges of the Floor on this issue. Terry Laseter thanked Commissioner Ferguson and Commissioner Kenward for working to try to save residents money and not to come up with higher fees. Mr. Laseter thanked the Commission for this opportunity to talk, and asked them to please vote no. He said there was an increase in 2009 for five years which was supposed to take care of a lot of the problems with the EPA but apparently that money has gone somewhere. Mr. Laseter said he lives in District 2 and feels like he does not have any representation on the Commission because of the situation his commissioner has been in. He asked Commissioner Newsome to please resign so that District 2 can get someone in here that they can be proud of and have representation again. Sandra Ball said she lives in District 4. Ms. Ball said a customer service charge was added to the utility bills approximately twelve years ago and since that time, the charge has steadily increased. Water rates along with sewer rates have increased. She said she would like to see the money from these increases put into a separate fund and not into the general fund. Ms. Ball said there are other increases that occur when utility bills are increased. She said when businesses have an added expense they pass it on to customers. When nonprofits try to help people with their utility bills they have to get people to donate more money or cut back on the amount of people they can help. She said some people are going to have to cut back on food, medical, and other expenses to pay their bill. She said she understands the City writes off over a million dollars every year in debt not collected on utility bills. Ms. Ball said there is no representative today for District 6. She said she wanted the Commission to look back to see where the City could cut back on expenses. She said one of the areas may be some of the City cars employees drive back and forth to work. Commissioner Ferguson requested Mr. Mayes provide an overview of the suggested increases. Mr. Mayes explained the bottom line to these increases is that the City has not rebased, or reset, our rates since 2000 to match what we are being charged from our wholesaler. He said the demand charge that we receive has increased considerably and we have not changed our rates to account for this. He said the City has passed through some percentages but that does not help with the rates. He said there are some points in our rates that are below our cost and when we have extreme weather incidents it hurts our bottom line on what we pay to our wholesaler because we do not make it in our retail rates. Mr. Mayes said the average increase across everybody, which is industrial, commercial, and residential, is two percent. He said our average residential customer uses 1,479 kilowatt hours a month, and when averaged over twelve months, they will see Minutes of the Board of Commissioners – December 1, 2015, continued. $1.31 increase in their bill. Mr. Mayes said we are raising the winter months and lowering the summer months to come up with an average bill because we reset our rates. He explained that we have a seven month winter period and a five month summer period we are billed from our wholesaler on our cost and the lower block winter rate is a big problem for the City which is why we have to rebase our rates. Mr. Mayes said the only time the City has increased the rates to cover our expenses was a two percent increase in 2005. Commissioner Ferguson asked how the pass through percentage of the wholesaler charge is itemized on the customer’s bill. Mr. Mayes said it is added to the bill as a percentage on the energy used and it is across the board. He clarified that it is not resetting the rates to parallel what the wholesaler is charging us on their rate structure. City Manager West said Mr. Mayes and Dothan Area Chamber of Commerce President Matt Parker have met with the City’s major power users and went over all of this with them. Commissioner Kirkland said he sits on the Alabama Municipal Electric Authority (AMEA) board, and while there will be some increases over the next three to four years, they have been able to acquire good contracts out to 2023 to try to keep rates stable. City Manager West discussed the demand factor caused by peak times. Commissioner Ferguson asked for an annual estimate of increased revenue if this was to pass, and Mr. Mayes said approximately 1.7 million dollars. Commissioner Newsome said these projections are based on what we know now and there are a lot of unknowns coming from EPA that will apply to power producers and municipalities. He said we, as the governing body for this City, will do our very best for the people of this City. Commissioner Kirkland said we have the cheapest electrical producer in the region right here at Farley Nuclear Plant, and he discussed the current cost associated with building this type of facility. Commissioner Dorsey said he is aware of both the financial and the low or fixed income sides of this issue. He discussed the EPA lawsuit and said his decision is based on his not wanting this to be a band-aid Commission. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, and Kenward; “nay:” Ferguson. The motion was carried by the majority of five “yeas” to one “nay.” Mayor Schmitz introduced Ordinance No. 2015-339 (recorded in Ordinance Book No. _______at Page_______), ordering a Special Municipal Election to be held in the City of Dothan, Alabama on Tuesday, February 9, 2016 and a second or Run- Off Election, if necessary, on March 22, 2016 for the purpose of electing an Associate Commissioner for District 6 of the City of Dothan. Commissioner Ferguson moved for immediate consideration, motion seconded by Commissioner Dorsey and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2015-339, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Schmitz announced that anyone interested in running in the election has until 5:00 p.m. on Friday, December 11th to qualify as a candidate. Mayor Schmitz introduced Ordinance No. 2015-340 (recorded in Ordinance Book No. _______at Page_______), establishing the hours for which the polls will be open for voting in the Special Municipal Election to be held on February 9, 2016 and the Run-Off Election, if necessary, to be held on March 22, 2016. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Newsome and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2015-340, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Minutes of the Board of Commissioners – December 1, 2015, continued. Mayor Schmitz introduced Ordinance No. 2015-341 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Chapel Hill Mortuary Inc., located at 814 Headland Avenue from R-2 (Residential Single-Family, Medium Density) District to B-3 (Local Shopping) District. Commissioner Dorsey moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Newsome then moved for adoption of Ordinance No. 2015-341, motion seconded by Commissioner Kirkland. Mr. McDonald confirmed for Commissioner Ferguson that this was approved six in favor to one opposed by the Planning Commission. Commissioner Ferguson noted that there were issues with this rezoning and he asked if these have been resolved. Mr. McDonald explained this property was a nonconforming use in the R-2 district, and the business expanded without permits. He said this is the reason for the one “no” vote from a Planning Commission member. He said the expansion encroached on the setback and this has to be resolved before permits can be obtained. Mr. McDonald said the Board of Zoning Adjustment is to make a determination on whether the variance is warranted. He confirmed for Commissioner Ferguson that the Commission’s decision on the rezoning request is independent of those other issues. Commissioner Dorsey said one of the hardest things he has found as a commissioner is to find people to invest in the community. He said the business owner is a visionary, he is trying to do something positive for this area, and the business looks real nice. Commissioner Dorsey thanked Mr. McDonald and staff for their patience. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Schmitz introduced Ordinance No. 2015-342 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by L.F. Andrews, located at 2518 Westgate Parkway from R-4 (Residential, Attached, High Density, 2-7 units) District to B-3 (Local Shopping) District. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2015-342, motion seconded by Commissioner Ferguson and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Schmitz introduced Resolution No. 2015-343 (recorded in Ordinance Book No._______at Page_______), appointing Steve McCarroll as Associate Commissioner for District 6 of the City of Dothan to serve until such time as a duly qualified candidate is elected in accordance with State Law. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson. Mayor Schmitz introduced Mr. McCarroll, and he expressed gratitude for his service. Commissioner Dorsey thanked Mayor Schmitz for spearheading this selection and picking the right person. Commissioner Ferguson and Commission Kenward said they are honored to work with Mr. McCarroll. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz announced that Mr. McCarroll’s swearing-in ceremony will be held on Monday, January 7th at 10:00 a.m. in the Commission Chambers, and he invited the public to attend. Mayor Schmitz introduced Resolution No. 2015-344 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the Minutes of the Board of Commissioners – December 1, 2015, continued. properties be abated. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-345 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on January 5, 2016. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-346 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed to Cherokee Construction Company, Inc. for the Dothan Forever Wild Bridges and Boardwalks in the amount of $1,367,062.24 and accepting a grant for said project from the Wiregrass Foundation in the amount of $1,367,062.24. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome. Commissioner Ferguson thanked the Wiregrass Foundation, Dr. Barbara Alford, and their board for their generosity. He said they have been great partners for the City and we could not have accomplished a lot of things we have done in the past year without their help. Mayor Schmitz also expressed his gratitude, and he said this project will tie eleven miles of trails together. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-347 (recorded in Ordinance Book No._______at Page_______), authorizing eligible city ad valorem non-educational taxes to be abated under the Brownfield Tax Abatement Act for Nyride, LLC located on 208 Nypro Lane, Dothan, AL. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-348 (recorded in Ordinance Book No._______at Page_______), entering into a Community Traffic Safety Program Grant Participation Agreement with Enterprise State Community College through its Southeast Alabama Highway Safety Office for participation in the Alabama Department of Economic and Community Affairs Law Enforcement Traffic Safety grant programs. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this is an annual grant the City gets each year. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-349 (recorded in Ordinance Book No._______at Page_______), entering into a Memorandum of Agreement with the Alabama Law Enforcement Agency (ALEA) for reimbursement of registration fees in the amount of $6,500.00 for student officers successfully graduating from the Alabama Criminal Justice Training Center in Selma, Alabama. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-350 (recorded in Ordinance Book No._______at Page_______), accepting the proposal from Trinity Metal Buildings & Supplies, Inc. in the amount of $12,540.00 for labor and materials to fabricate, deliver and erect a building for the use of BMX bike races held at Westgate Park. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. City Manager West said there are funds budgeted that can be used for this. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-351 (recorded in Ordinance Book No._______at Page_______), awarding the bid and entering into a contract with Geisler Contracting, Inc. of Headland, Alabama in the amount of $148,424.59 for the 2014 CDBG Sidewalk Project, Bayshore Avenue & Pryor Street Sidewalk and the Extension of Montana Street Sidewalk, and appropriating funds for said project. Commissioner Newsome moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Minutes of the Board of Commissioners – December 1, 2015, continued. Mayor Schmitz introduced Resolution No. 2015-352 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed to Bob Woodall Air Care Systems, Inc. for HVAC upgrades at the Main Post Office, 379 North Oates Street, in the amount of $149,700.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Ferguson discussed the amount of rent received for this building compared to the amount being spent on maintenance. He said he would like for the Commission to look at all the assets we own that are not being utilized for our core services to see how feasible they are to maintain ownership, maybe during next year’s planning session. He said the armory on Westgate Parkway is at the top of this list. Mayor Schmitz said this is a great idea. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-353 (recorded in Ordinance Book No._______at Page_______), entering into a private development agreement with Steven Reid, Lisa Reid, William Pruitt and Evelyn Pruitt, for the installation and maintenance of water meters at Sumac Court in Woodtrails Subdivision. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this is a private road. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-354 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation for the installation of 2000 feet of fiber optic cable along Montgomery Highway. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-355 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Wiregrass Habitat for Humanity to support the Weatherization Improvement program identified in the Community Development Block Grant (CDBG) 2015 Annual Action Plan in the amount of $14,000.00 and appropriating funds for said agreement. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. City Manager West said this and the next eight items are agreements with organizations the City is passing through CDBG money to fund various aspects of their operations. He said the Commission has previously approved these for the public hearing and for the grant to be submitted. He said these agreements are to hold those organizations accountable. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-356 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with DuBois Institute for Entrepreneurship to provide funding for operational expenses and garden supplies for Aunt Katie’s Community Garden identified in the Community Development Block Grant 2015 Annual Action Plan in the amount of $7,500.00 and appropriating funds for said agreement. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome. Commissioner Newsome asked Michael Jackson with Dubois Institute for Entrepreneurship if he has a record of the vegetables provided. Mr. Jackson said he does keep records by recording the name of the individual that is procuring a donation along with their address so that it can tie back to the requirements for the community that they serve. He said they now accept EBT cards, and when compared with retail, they are typically about $1.00 per pound less, in order to have the greatest impact on the community. Mr. Jackson said over half of the money being allocated is going toward paying some of the people in the community who are learning how to grow, package, and market the products the organization is growing. Commissioner Newsome said his concern is that the organization is selling what we are given them. Mr. Jackson said they have created a marketplace for fresh, affordable food and there is some economic uplift associated with this. He said if they turn this into a giveaway the value of what they are doing in the community is going to change, and he said this helps the organization be sustainable. He said community gardens have a difficult time surviving around the country because they do not have the same kind of economic view. He said Aunt Katie’s is officially a USDA farm with the intent to provide some economic uplift for the community in addition to trying the change the way folks eat and train kids how to enjoy whole foods. Commissioner Newsome asked if the income received from the garden is reported Minutes of the Board of Commissioners – December 1, 2015, continued. to the CDBG committee. Mr. Jackson said not at this time but it is part of his 990 report that is identified as garden sales. Commissioner Newsome said to City Manager West that we would love to have a report of the amount of money that is being received from vegetables sold at Aunt Katie’s Garden so that we can know if our appropriation is suitable. He said if our appropriations are not suitable then we can raise or lower the amount. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-357 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Exchange Center/Parent Aid Program to provide funding for administrative salaries, fringe benefits and operational expenses identified in the Community Development Block Grant 2015 Annual Action Plan in the amount of $10,000.00 and appropriating funds for said agreement. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-358 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Boys and Girls Clubs of Hawk-Houston to provide funding for administrative salaries, fringe benefits and operational expenses for the operation of the “Career/Education/Goals for Graduation Program” in the amount of $14,000.00 and installation of a new roof in the amount of $80,000.00 identified in the Community Development Block Grant 2015 Annual Action Plan and appropriating funds for said agreement. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-359 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Ordinary People Society to provide funding to purchase food and supplies for the operation of Mama Tina Mission House in the amount of $15,685.00 identified in the Community Development Block Grant 2015 Annual Action Plan and appropriating funds for said agreement. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, and Kirkland; “nay:” Ferguson and Kenward. The motion was carried by the majority of four "yeas" to two “nays.” Mayor Schmitz introduced Resolution No. 2015-360 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Alfred Saliba Family Services Center to provide funding for administrative salaries, fringe benefits and operational expenses in the amount of $10,000.00 and $44,900.00 for a partial roof replacement of the Young Junior building identified in the Community Development Block Grant 2015 Annual Action Plan and appropriating funds for said agreement. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-361 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Boys and Girls Club of the Wiregrass to provide funding for administrative salaries, fringe benefits, and operational expenses in the amount of $5,000.00 identified in the Community Development Block Grant 2015 Annual Action Plan and appropriating funds for said agreement. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-362 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with Girls, Inc. to provide funding for administrative salaries, fringe benefits and operational expenses identified in the Community Development Block Grant 2015 Annual Action Plan in the amount of $5,000.00 and appropriating funds for said agreement. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-363 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with Genesis Housing Development Corporation to replace windows at the Genesis Minutes of the Board of Commissioners – December 1, 2015, continued. Housing Development Corporation – Friendship House identified in the Community Development Block Grant 2015 Annual Action Plan in the amount of $18,733.00 and appropriating funds for said agreement. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Newsome questioned if this organization is competing with Dothan Housing Authority in providing shelter for low to moderate income residents, and he said this may be a subject for the management of the charter to take a look at. Commissioner Newsome asked Sam Crawford with Genesis Housing Development Corporation how he will provide for and what his cost will be for low to moderate income residents. Mr. Crawford said affordable housing and addressing the homeless is the Genesis mission as a whole, but this particular request is for transitional housing for single mothers with two juvenile children or less and is separate from the entire Genesis mission. He said this is not competing because this is not being provided by public housing. Commissioner Newsome requested a copy of the charter. Mr. Crawford said he will provide a copy of the charter to City Manager West today. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2015-364 (recorded in Ordinance Book No. _______at Page_______), approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Storefront, Glass & Glazing Watson Glass Company $ 15,375.00 Work-Old Southtrust Bank Enterprise, AL Building: Remove Ten (10) and Install Nine (9) Fixed Glass Windows. Install Two (2) Pair Aluminum Storefront Doors in Existing Openings Including All Related Labor & Materials as Detailed in Specifications (see attached). Life Cycle Replacement of CDW Government See Price in Computers, Laptops, Servers Vernon Hills, IL Description & Network Equipment: NJPA Cooperative Pricing Network Switch w/Fiber Port: Quantity 3 (or more), Estimated Unit Price-$4,500.00 Network Switch w/Copper Port: Quantity 3 (or more), Estimated Unit Price-$3,200.00 Desktop, Estimated Unit Price-$1,800.00, Quantity 25 (or more) Laptop/Notebook/Dock, Estimated Unit Price-$2,200.00, Quantity 2 (or more) Tablets/Slates, Estimated Unit Price-$1,700.00, Quantity 1 (or more) Workstation, Estimated Unit Price-$2,200.00 Quantity 1 (or more) SAN Hybrid or Traditional, Estimated Unit Price-$30,000.00, Quantity 1 (or more) Total Estimated Cost-$106,400.00 Groundwater Monitoring TTL, Inc. $ 43,000.00 Services for 2016: Tuscaloosa, AL Permit 35-06, Project Number 251013, Unit Cost: $25,000.00 Permit 35-01, Project Number 250908, Unit Cost: $18,000.00 State of Alabama National Alabama Law Enforcement Agency $ 30,000.00 Crime Information Center (NICI) Montgomery, AL and Law Enforcement & Traffic Safety Division (LETS) Access: Quarterly Fee: $7.500.00, Quantity 4 NICI is a computerized index of Criminal Justice Information (Criminal Records, Fugitives, Stolen Properties, Missing Persons, etc.). Minutes of the Board of Commissioners – December 1, 2015, continued. LETS administers federal funding for an array of victim services, law enforcement, juvenile justice and highway traffic safety programs. Sole Source Provider City of Dothan Resolution 4217, Agreement Signed & Entered May, 1972. The vendor name has changed from Alabama Department of Public Safety and the Alabama Crime Information Center (ACIC) to Alabama Law Enforcement Agency. Commissioner Kirkland then moved for adoption of Resolution No. 2015-364, motion seconded by Commissioner Newsome and unanimously carried. Mayor Schmitz introduced Resolution No. 2015-365 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Mitchell Anderson AREA’s Lineman Apprentice Lineworker $ 5,404.00 Garrett Hall Training – Book II Mathematics & AC Review David McQuain Montgomery, AL Jacob Williamson Eddie Henderson Georgia Police Accreditation Coalition $ 526.00 Scott Owens (GPAC) Meeting Power DMS Training Forsyth, GA Jonathan Lucas Alabama Clean Water Partnership (ACWP) $ 130.00 Tyler Reeder Watershed Conference Millbrook, AL Jordan Brooks Alabama Police Academy $ 7,000.00 Alexander Gutzmore Selma, AL Anthony Jackson Tyawan Fields Joshua Sweeting Commissioner Kirkland then moved for adoption of Resolution No. 2015-365, motion seconded by Commissioner Dorsey and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Ferguson and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Minutes of the Board of Commissioners – December 1, 2015, continued. Approved: /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner BOARD OF CITY COMMISSIONERS