City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING MAY 2, 2017 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, May 2, 2017 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Commissioner Amos M. Newsome, Jr. was absent. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Pastor Stacy Stafford, Southside Baptist Church, then led in prayer, afterwhich Commissioner Crutchfield led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of April 18, 2017, be approved, motion seconded by Commissioner Dorsey and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming the week of May 15-19, 2017 as “Small Business Week” in the City of Dothan. Hayden Camp, Dothan Area Chamber of Commerce was present for the proclamation. Mayor Schmitz invited Wicksburg High School students Hunter Dillard and Gavin Weber to the podium to share a recent accomplishment. Hunter said he and Gavin presented a 3D animated video they made at the Future Business Leaders of America (FBLA) state level competition and won first place. He said they now have the opportunity to go to California to compete on the national level in the same competition. Gavin said he has served as President of Wicksburg’s FBLA for two years and this is an honor. He said they have raised more than half of the funds needed for the trip and hope to have the rest today so that they can go and hopefully bring home another trophy. Commissioner Kirkland congratulated Lance Griffin on his promotion to editor of the Dothan Eagle. He said Lance has covered the City Commission meetings for a long time, and he thanked him for doing a great job of being a true journalist by always trying to put the facts out to the citizens. Commissioner Ferguson congratulated Lance Griffin and welcomed Kendall Clinton who will now be covering the meetings for the Dothan Eagle. Commission Kenward thanked the citizens who attended the “Meet the Commish” event last night at the Westgate Library. She said this was a great crowd and it is encouraging as an elected official when people get involved and ask questions. She said it is also an opportunity to understand what is important to the citizens and there will be more of these events to come. Commissioner Crutchfield also expressed congratulations to Lance Griffin. City Manager West, along with Fire Chief Larry Williams, presented a service award to Adrian Thomas, Fire Department for twenty-five years of service with the City. City Manager West, along with Fire Chief Larry Williams, presented a service award to Scott Bodiford, Fire Department for twenty-five years of service with the City. City Manager West made the following announcements and comments:  Registration for Camp Choctaw will be Tuesday, May 9th from 4:00 p.m. to 5:30 p.m. at Doug Tew Recreation Center. Minutes of the Board of Commissioners – May 2, 2017, continued.  Water World will be open on Saturdays and Sundays beginning this weekend and will open full time for the summer on May 25th.  The Mayor’s Ride for Fitness will be held on Saturday, May 13th and registration will start at 8:30 a.m. There will be a bike show again this year.  A free bidder’s enrollment seminar will be held on Thursday, June 1st at 9:00 a.m. in the City Manager’s Conference Room for those who are interested in being on the City’s bidder list.  Thanked Kim Meeker, Angelia Turner, and all of the staff for the job they did in hosting the Hardee’s Pro Class USTA Tennis Tournament. There were great crowds this year, and it is remarkable to see that quality of tennis in Dothan.  City Commission meetings will be held at the Dothan Opera House beginning May 16th thru the end of July while the Chambers are being renovated.  The Rose Hill Senior Adult Center moved back into their renovated facility yesterday. Go by and take a look at the renovations if you get a chance.  The Fire Department is hosting their Fit 2 Fight 5K fundraiser on Saturday, May 6th. Registration begins at 7:00 a.m. and the event starts at 8:00 a.m. Mayor Schmitz introduced Ordinance No. 2017-142 (recorded in Ordinance Book No. _______at Page_______), entering into a Ground Lease Agreement with the City of Dothan/Houston County Communications District for lease of property at 405 East Adams Street. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2017-142, motion seconded by Commissioner Kenward. Mayor Schmitz said this lease is for the property where the new E-911 building has been built, and we are really proud of this facility. City Manager West said this is a great facility, and the grand opening will be held the first week of June. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Schmitz introduced Ordinance No. 2017-143 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Susan S. Blumberg, located on Highway 231 North (east of and adjacent to 5386) from L-I (Light Industry) District to B-2 (Highway Commercial) District. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2017-143, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Schmitz introduced Resolution No. 2017-144 (recorded in Ordinance Book No._______at Page_______), continuing the tax levied on property situated in the City of Dothan at the rate of five (5) mills upon each one dollar ($1.00) of assessed value and fixing the compensation of the tax assessor and tax collector for collecting and assessing the tax. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said this is the Minutes of the Board of Commissioners – May 2, 2017, continued. same millage that is levied each year. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-145 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Barge, Waggoner, Sumner, and Cannon, Inc. for the required additional AOC program management and engineering services at a cost of $1,860,500.00, and appropriating funds for said services. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. City Manager West said this includes the management of the Bell Street/Inez Road improvement and several small projects. Commissioner Kenward noted that page C-2 includes a section showing other projects in amounts totaling $915,000, and she asked for clarification. Public Works Director Jerry Corbin explained that these are only additional services if specific projects are identified and brought before the Commission for approval on a case by case basis. He confirmed for Commissioner Kenward that these items are listed out for the Commission’s information and are not included in the contract amount of $1,860,500. Mayor Schmitz said the good news is that we have two years left on the AOC and we are moving forward, fulfilling our obligations, but more importantly, this is the right thing to do for our community and he is proud of that. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-146 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation for the installation of new street lighting on U.S. Hwy 84 East from outside of Ross Clark Circle to approximately Health Sciences Boulevard. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-147 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation for the installation of 8 inch PVC water main on the north side of East Cottonwood Road. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said this is one of our red water projects and funds have been set aside in reserves. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-148 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Alabama Department of Transportation for the installation of sanitary sewer lateral to be bored under Alabama Highway 52 (Hartford Highway) and connect to an existing sanitary sewer manhole within the ALDOT right-of-way at 2664 Hartford Highway to serve an addition to an existing business and new business. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this is for the expansion of Eye Center South. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-149 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract, and issuing a Notice of Award, Notice to Proceed and other related contract documents to Donald Smith Company for the refurbishment of Well Nos. 10, 11, 12, 20 and 35 for the sum of $645,251.00, and appropriating funds in the amount of $145,251.00 for said project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. City Manager West said this is our annual update on water wells, $500,000 has been budgeted for this project, and the appropriation of $145,251.00 will cover the contract over that amount. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-150 (recorded in Ordinance Book No._______at Page_______), awarding the bid and entering into contract with Triple J Construction, LLC for the 2016 CDBG Sidewalk Project, Alexander Drive and Haven Drive Sidewalk, in the amount of $119,718.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. City Manager West said there was only one bidder which allowed us to negotiate the bid down to this amount. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – May 2, 2017, continued. Mayor Schmitz introduced Resolution No. 2017-151 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with WOW for an additional Internet Service to be located at the Fire Department Training facility, located at 401 Westgate Parkway, at an annual cost of approximately $1,084.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-152 (recorded in Ordinance Book No._______at Page_______), agreeing to donate and transfer ownership of Dothan Police Canine Vito (832) to Daniel Grantham. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-153 (recorded in Ordinance Book No._______at Page_______), approving the utilization of seizure funds to be used to pay various allowable expenditures for Police Department operations in the amount of $11,766.00, and appropriating funds for said operations. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-154 (recorded in Ordinance Book No._______at Page_______), amending various accounts in the 2017 Fiscal Year Budget. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said these are miscellaneous items that have been approved and this is to catch up the budget. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2017-155 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Sport Utility Vehicles, Jack Ingram Motors, Inc. See Prices in per Bid Specifications: Montgomery, AL Description Mid-Size SUV: Quantity Quantity 1 (or more) Make & Model: 2017 Nissan Pathfinder S Price of Unit: $23,404.90 Delivery Time: 7 Days Cross-Over SUV: Quantity 1 (or more) Make & Model: 2017 Nissan Rogue S Price of Unit: $19,234.90 Delivery Time: 7 days 2017 Knuckle Boom Trailer, Sansom Equipment Co. $ 94,800.00 per Bid Specifications: Birmingham, AL Quantity: 3 (or more) Make & Model: Ramer 23 Cubic Yard Trailer Price of Unit: $ 31,600.00 Total Cost: $94,800.00 Delivery Time: 13-20 weeks after receipt of order 6 x 4 Tractor Truck, Coffman International, Inc. $ 110,527.00 per Bid Specifications: Dothan, AL Quantity 1 (or more) Make & Model: 2018 International Workstar 7600 Price of Unit: $110,527.00 Delivery Time: 60 days Other Purchases: Professional Legal Services Copeland, Franco, Screws, & Gill, P.A. $ 75.00 Municipal Court Judicial Montgomery, AL Appointments, Statement Dated 12/30/16 - $75.00 Minutes of the Board of Commissioners – May 2, 2017, continued. Professional Legal Services Copeland, Franco, Screws, & Gill, P.A. $ 3,202.50 through 12/30/16 - $2,812.50 Montgomery, AL and 2/28/17 - $390.00 Claim Number: 2003303 2017 Starcraft 25 Passenger Bus: Transportation South $ 54,887.00 Quantity 1 Pelham, AL State of Alabama Contract T903 #4012368 lines 379 & 384 Price of Unit: $54,887.00 Commissioner Kenward then moved for adoption of Resolution No. 2017-155, motion seconded by Commissioner Crutchfield and unanimously carried. Mayor Schmitz introduced Resolution No. 2017-156 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Joe Herring Legal Issues Facing City and County $ 1,136.66 Governments Orange Beach, AL Stacey Livingston SunGard 2017 Annual International Public $ 2,730.00 Brad Hughes Sector Users Group Education and Training Conference Nashville, TN Rosalinda Grace Camp ASCCA $ 144.00 Lorena Guttowsky Jackson Gap, AL Angie Lowe Tony Thorne Elston Jones Special Olympics State Summer Games $ 680.00 Rosalinda Grace Troy, AL Tina McCord Tony Thorne Angie Lowe Lorena Guttowsky Nichole Gibson IPMA-HR Southern Region 2017 Training $ 700.00 Conference Louisville, KY Randall Morris 2017 Fire Station Design Symposium $ 1,300.00 Raleigh, NC Philena Reaves Alabama Municipal Revenue Officers $ 628.30 Association 2017 Summer Conference Guntersville, AL Angie Akos Alabama Rural Water Association (ARWA) $ 1,454.16 Lindsay McDonald Alabama/Florida Joint Technical Training James Stewart Conference Orange Beach, AL Malcolm Reaves Alabama Criminal Justice Training Center $10,575.00 Michael Donelli (Police Academy) Hunter Heath Selma, AL Deonna McLeod Cody Luke Scott Heath Level 3 Stabilization Training $ 442.00 Brian Smith Mobile, AL Joey Evans Commissioner Kirkland then moved for adoption of Resolution No. 2017-156, motion seconded by Commissioner Crutchfield and unanimously carried. Commissioner Kirkland moved to accept easements from Spann Farm Realty Co., Inc., James R. and Abigail W. Teate, Kwang Jeong, and Bold Venture, LLC for Minutes of the Board of Commissioners – May 2, 2017, continued. tree trimming on 84 West and Old Barn Lane, motion seconded by Commissioner Kenward. City Manager West said the contractor has agreed to pay for the fence, and he confirmed for Commissioner Ferguson that there is no obligation for the City to reimburse them in any way now or in the future. City Manager West confirmed for Commissioner Kenward that the easements are being gained at no cost to the City and the easements grant permission to go onto private property so that we can trim trees in the future. There being no further discussion, the motion to accept was unanimously carried. Commissioner Kirkland moved to accept easements from Sam’s Real Estate Business Trust to construct necessary sanitary sewer line on Ross Clark Circle for the Englewood Outfall Project, motion seconded by Commissioner Dorsey. City Manager West said these easements have finally been worked out, and the City is now ready to move forward with this project. There being no further discussion, the motion to accept was unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Ferguson and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS