City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING NOVEMBER 7, 2017 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, November 7, 2017 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Jason Duren, Victory Family Church, then led in prayer, afterwhich Commissioner Dorsey led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of October 17, 2017, be approved, motion seconded by Commissioner Dorsey and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming November 17-23, 2017 as “Farm City Week” in the City of Dothan. Randy Davis and Gloria Jeffcoat were present for the proclamation. Mayor Saliba presented and read a proclamation, proclaiming November, 2017 as “Hospice Month” in the City of Dothan. Hope Parrish, DaySpring Hospice, and other representatives were present for the proclamation. Mayor Saliba invited Dr. Barbara Alford, President of the Wiregrass Foundation (WF), to provide an update on the Dothan Regional Public Safety Training Center. Dr. Alford gave background information, discussed the scope of this project, and provided an update on the Center. She said today the leadership of this project is being transferred from the WF to the City. She recognized the team of Fire Chief Larry Williams, Police Chief Steve Parrish, Fire Battalion Chief Chris Etheredge, Fire Battalion Chief Shan Ash, Fire Battalion Chief Sean Gibson, Police Captain Bubba Ott, Police Lieutenant Jason Penn, and General Services Director Randy Morris for their hard work. Dr. Alford said the funding is secured, plans will be delivered this week, ads for bid will go out as a public works project for the City on Sunday, November 12th, and the plans will be available for review on Monday, November 13th. She said the goal is to have the grand opening in the Summer of 2019. She expressed appreciation for having the active support of former mayor Mike Schmitz, Mayor Saliba, and the City Commission; the participation and in- kind work from Houston County led by County Commission Chairman Mark Culver, the County Commission, County engineers, and the County’s Road and Bridge Department; the superb work of RDG Planning and Design whose patience and creativity has been invaluable; the tremendous work and countless hours provided by the City’s department personnel (to include IT, Engineering, Public Works, and Utilities); to Matt Parker and the Dothan Area Chamber of Commerce for helping to secure business input and partnerships; and to the professional and volunteer first responders who gave needed insight and support. Chief Parrish thanked Dr. Alford and the WF on behalf of the whole team, and he said this is and will continue to be a collaborative effort. He said this project would not have been possible without City Manager West and this Commission appropriating, not only some of the funding to start this project, but the 22 acres of land needed to make this dream come true. He then played a brief video showing aerial footage of the property and the grading work that has been completed. Dr. Alford said the WF’s commitment was to lead until the plans were delivered, and she said it is her honor to officially transition the leadership of this project at this time from the WF to the City. City Manager West said Dothan Utilities will now proceed with putting in the infrastructure which is just another part of everyone working good together to bring this project to reality. He said the County has done a phenomenal job with the Minutes of the Board of Commissioners – November 7, 2017, continued. work they have done on the property. Mayor Saliba thanked Dr. Alford for the update, and he said this is a testimony to the cooperation of the City, the County, and all the efforts put forth. He said this is a project which will benefit not only the city of Dothan, but also Houston County and the Wiregrass. He said this involves community engagement, education, and training in our emergency response. He said this is a one-of-a-kind facility in the United States and we should be proud. He expressed appreciation to all involved for making this happen. Commissioner Dorsey thanked Executive Assistant Sarah Woodham and the Administration Staff for doing a great job in handling calls and emails. He expressed that they have a heavy task and this does not go unnoticed. Commissioner Dorsey said he visited Dothan Technology Center last week and learned about a lot of great classes being offered that can benefit our community in the future. Commissioner Dorsey announced that he has started a read pilot program called “Read and Reward” for third graders at Slingluff Elementary School and Faine Elementary School. He said this program will benefit about 130 kids socially, educationally, economically, and personally, and the slogan is “The More You Learn, The More You Earn.” Students will receive 25 cents for each book they read and 50 cents for each book report they write. The class that reads the most books will receive an ice cream and pizza party. He said studies have shown that the failure rate and graduation rate really starts in the third grade, and he found this to be something much needed in the community. Commissioner Fleming said he wants to join in the effort to give our thoughts and prayers to the people of the First Baptist Church in Sutherland Springs, Texas for all their community is enduring because of the shooting on Sunday, November 5th. Commissioner Fleming welcomed everyone to attend the bullying seminar taking place at Grandview Elementary School on Saturday, November 18 th starting at 3:00 p.m. and lasting approximately two hours. He said there will be many speakers present to discuss various aspects of bullying from all sides of the issue. He said this is an issue not only in District 2 but in our community. Commissioner Fleming announced that District 2 is partnering with SPINN (Single Parents in Need Nationally) to have a job fair and Thanksgiving luncheon on Wednesday, November 22nd in McRae Homes for the residents. The plan is to do the same thing for Christmas in another housing project in District 2. He requested anyone interested to reach out for ways to help with this event. Commissioner Fleming thanked Police Chief Steve Parrish and his staff for providing information he requested on the number of vehicle versus pedestrian fatalities that have occurred in our city. He said the report shows there were two in 2014, four in 2015, four in 2016, and five in 2017 so far. He said as a person who frequently drives on Highway 84 East he is aware of the probability of this happening and, as a Commission, we need to really take a look at how we can help protect our citizens more in our community. Commissioner Kirkland said the National Peanut Festival is in full blast and the forecast shows the weather may cool off for the weekend and for the parade, so come out and enjoy the best time of the year. Commissioner Crutchfield said the residents of Brentwood are putting together a neighborhood watch and their first meeting is set for Tuesday, December 5 th at 6:00 p.m. at the Westgate Recreation Center. Anyone from the Brentwood neighborhood who wants to get involved is encouraged to attend. Commissioner Crutchfield expressed his appreciation to those who volunteer their time to serve on the numerous boards that help run our City. Mayor Saliba announced that Item No. 13 will be removed from the agenda and appropriate action will be taken at that time. Minutes of the Board of Commissioners – November 7, 2017, continued. City Manager West, along with Police Chief Steve Parrish, presented a service award to Dereck Womack, for twenty-five years of service with the City. City Manager West invited Planning Director Todd McDonald to introduce the consultant of the Affordable Housing Study and provide a brief overview. Mr. McDonald introduced Bridget Wiles from APD Urban Planning and Management, LLC, provided information about the Study, and advised that the presentation has been posted to the Planning page of the City’s website for public viewing. Bridget Wiles said she is the project manager for the team and she introduced Analyst Steven Gonzales, Planner Beth Davis, and Russ Archibald with RKG Associates. Ms. Wiles said the three main goals of the Study were to determine the state of housing in Dothan, to identify any issues or opportunities, and to create an overall vision that is transparent and inclusive for the entire community. She said the first goal has been completed, the second goal is underway, and the third goal will soon begin. She reviewed the overview, analysis, and implementation processes of the Study. Ms. Davis discussed the survey results and concerns noted by participants, and Mr. Gonzales talked about the assessments and existing conditions that were identified and analyzed. Mr. Archibald discussed the real estate market study conducted by RKG Associates with the purpose of looking at housing supply and demand, prices, and general condition. He reviewed the results of the affordability analysis and explained the existing housing gaps. He said the general consensus after their analysis is that there are specific housing needs in specific areas, some of the identified gaps need to be addressed, and there’s a real issue of condition with houses in the affordable price points. He said the next step is for the team to come back to the Commission with a series of recommendations to address these opportunities and they will be doing so in the upcoming months. Mayor Saliba thanked the former mayor and commission who felt this was an important enough topic to help fund this Study along with the Dothan Housing Authority. He said we have a great opportunity here, not only with the information coming from this Study, but also with the 84 East Corridor Study and the recently awarded Brownfields Assessment Grants. He said this is a lot of great information which will be available to our community leaders. He expressed that this is community engagement and the topic is important. City Manager West made the following announcements and comments:  City offices will be closed on Friday, November 10th in observance of Veterans Day and there will be no sanitation collection on this date. Garbage and recycling collection will be rescheduled for Wednesday, November 8th. There will be no trash collection for Friday residents.  The National Peanut Festival Parade is Saturday, November 11th. Come out and see all the participants!  Troy University’s Theatre and Dance Department will be presenting “Peter and the Starcatcher” on Tuesday, November 14th at 6:00 p.m. at the Opera House. This event is free to attend.  The Alabama State Soccer Tournament will be held Saturday, November 18th at Westgate Park.  Item #7 will be pulled from the Administrative Agenda.  A water softener company is putting out sample bottles and literature in the area trying to get people to let them sample their water. This company is not associated with the City. If you have any questions or would like the City to sample your water, call Dothan Utilities at 334-615-3302. Mayor Saliba introduced the application of Alan Clark for a Special Retail (More than 30 days) License (On Premise) for The Plant, located at 308 North Saint Andrews Street. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Kirkland moved for approval, motion Minutes of the Board of Commissioners – November 7, 2017, continued. seconded by Commissioner Crutchfield. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba introduced Ordinance No. 2017-348 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 114, Zoning, Section 114-157 (I) Downtown Overlay District, Table of Permitted Uses, of the Code of Ordinances of the City of Dothan. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kenward then moved for adoption of Ordinance No. 2017-348, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2017-349 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 114, Zoning, by creating Article XII, Section 114-225, Master Signage Plan, of the Code of Ordinances of the City of Dothan. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2017-349, motion seconded by Commissioner Kenward. City Manager West said this will accommodate the efforts of the Southeast Alabama Medical Center in redoing their signage and allow more leeway than the current sign ordinance. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2017-350 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Calvary Baptist Church, located at 901 Montezuma Avenue (and others) from R-1 (Low Density Single - Family Residential), R-A (Apartments) and L-I (Light Industrial) to O-I (Office & Institutional) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2017-350, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2017-351 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Saftzof, Ltd., located at 1861 Ross Clark Circle from H-I (Heavy Industrial) District to L-I (Light Industrial) District. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2017-351, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Minutes of the Board of Commissioners – November 7, 2017, continued. Mayor Saliba introduced Resolution No. 2017-352 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on November 21, 2017. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Commissioner Crutchfield moved to remove Item No. 13 from the agenda, a proposed resolution vacating a portion of the right-of-way of Moore Road between Taylor Road and S. Park Avenue and retaining a Public Utility and Drainage easement on said vacated ROW, motion seconded by Commissioner Kirkland and unanimously carried. Mayor Saliba introduced Resolution No. 2017-353 (recorded in Ordinance Book No._______at Page_______), rescinding Res. No. 2002-200, and accepting the cancellation of EAP (Employee Assistance Program) services provided by Bradford Health Services and entering into an agreement with SpectraCare Health Systems, Inc. to provide an Employee Assistance Program for City of Dothan employees. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming. Upon Commissioner Dorsey’s request, City Manager West confirmed that the funding is in the budget. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2017-354 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed and other related documents to Air Conditioning Associates, Inc. for the HVAC Upgrades to the Indoor Pool, Westgate Recreation Center, in the amount of $254,985.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey said he is glad that this is a local contractor. Upon Commissioner Kenward’s request, General Services Director Randy Morris explained for the public that this is for the existing indoor pool and not for the new wellness pool, and he provided details of the proposed upgrades to be done. He noted that this contract does not include the cost of the HVAC equipment and this cost is included in the proposed resolution for bids and other purchases over $15,000.00, Item No. 35 on today’s agenda. City Manager West said there are numerous air conditioning systems at Westgate, some have been replaced in the past, but not this one at the indoor pool. Commissioner Fleming asked if there are more updates projected to be done at Westgate. Mr. Morris said the majority of the air conditioners have been updated in recent years, and after this upgrade is complete, the gym units will be the oldest, but he hopes to get another five or so years out of those units. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2017-355 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Alabama Power for the right to grade in the right-of-way, provide security fencing and gate, and provide maintenance of existing sanitary sewer for the new Dothan Regional Public Safety Training Center. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-356 (recorded in Ordinance Book No._______at Page_______), approving the Final Summary Change Order to Hollon Contracting, LLC for the renovations to the Civic Center Dressing Rooms, in the amount of $3,742.00; final amount of contract is $227,286.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey said he is glad this is a local contractor. Commissioner Ferguson inquired into the scope of this project, and Mr. Morris said the work included six dressing rooms as well as the connecting hallway. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2017-357 (recorded in Ordinance Book No._______at Page_______), appropriating additional funds to satisfy outstanding encumbrances for Fiscal Year ending September 30, 2017. Commissioner Minutes of the Board of Commissioners – November 7, 2017, continued. Kenward moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West explained that this is to move money from the last fiscal year to the current fiscal to pay bills on open purchase orders. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2017-358 (recorded in Ordinance Book No._______at Page_______), extending the current agreement with Melissa McGill to serve as Project Manager in the Administration Department: Office of the Mayor and City Commission through May 3, 2018. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Kenward said Melissa McGill is part of a team that helps the Commission to make good decisions and she thanked her for the assistance she provides. Commissioner Dorsey thanked Ms. McGill for traveling with him to Chicago on an educational trip. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2017-359 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with David Jones to serve as Public Defender for the City of Dothan at an annual salary of $30,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-360 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Kathleen Nemish to serve as Public Defender for the City of Dothan at an annual salary of $30,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-361 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Shaun McGhee to serve as Public Defender for the City of Dothan at an annual salary of $30,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-362 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with GovtPortal for the acceptance of credit and debit cards to pay court fines and cost, at no cost to the City. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-363 (recorded in Ordinance Book No._______at Page_______), accepting a grant from the Alabama Municipal Electric Association (AMEA) in the amount of $10,000.00 to sponsor the Dothan Downtown Redevelopment Authority’s monthly Foster Fest, and appropriating funds for said grant. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West gave kudos to Commissioner Kirkland for obtaining these funds from the program. Mayor Saliba thanked Commissioner Kirkland for serving on this board and for his help with this grant. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2017-364 (recorded in Ordinance Book No._______at Page_______), authorizing the filing of applications with the Federal Energy Regulatory Commission (FERC) by the Alabama Municipal Electric Authority (AMEA) on behalf of the City of Dothan, a member city of AMEA, for waivers under the Public Utility Regulatory Policies Act of 1978 (PURPA) from purchase requirements for qualifying facilities and adopting rules for compliance with FERC’s PURPA regulations. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said since we purchase our power through AMEA it is only logical that they act as intermediary between the City and FERC as we purchase hydropower out of the Carolinas. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2017-365 (recorded in Ordinance Book No._______at Page_______), appointing Mark Saliba and Janasky Fleming and re-appointing John Ferguson to serve as the city’s three representatives on the Minutes of the Board of Commissioners – November 7, 2017, continued. Policy Committee of the Southeast Wiregrass Area Metropolitan Planning Organization. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-366 (recorded in Ordinance Book No._______at Page_______), appointing Elizabeth Bay Chapman and Pete McInish as Members of the Historic Preservation Commission and re-appointing Jon Smith as a Member of the Historic Preservation Commission. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-367 (recorded in Ordinance Book No._______at Page_______), appointing Bob Woodall as a Member of the Dothan Downtown Redevelopment Authority. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-368 (recorded in Ordinance Book No._______at Page_______), re-appointing Dan Williams as the city’s representative on the Botanical Gardens Board. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-369 (recorded in Ordinance Book No._______at Page_______), re-appointing Bobby Hewes and John Middlebrooks as Members of the Recreation Board. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-370 (recorded in Ordinance Book No._______at Page_______), re-appointing Gina Grant as a Member of the Board of Zoning Adjustment. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-371 (recorded in Ordinance Book No._______at Page_______), re-appointing Jerald Vinson and Jeffrey Tyler as Members of the Board of Adjustments and Appeals. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-372 (recorded in Ordinance Book No._______at Page_______), re-appointing William Hood and Whit Huskey as Members of the Museum Board. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-373 (recorded in Ordinance Book No._______at Page_______), re-appointing Ann Holman as a Member of the Substance Abuse Board. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2017-374 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Hydroflurosilicic Acid Hawkins, Inc. $ 46,670.00 23% Fluoride (LB.:) Apopka, FL Quantity 130,000 (more or less) Unit Price: .359 Total Price: $46,670.00 Fire Alarms & Security ADS Security See Price in Systems Citywide: Dothan, AL Description See bid tabulation sheets for details. Fire Alarms: Total Monthly Monitoring Minutes of the Board of Commissioners – November 7, 2017, continued. Cost: $359.10 Total Monthly Service Cost: $877.50 Security Systems: Total Monthly Cost: $119.60 My Access (Internet Access): Monthly Cost: $24.50 Cell Communicators: Monthly Cost: $95.00 Hourly Rates: Technician: Regular: $65.00 Overtime/Holiday:$97.50 Assistant: Regular: $65.00 Overtime/Holiday:$97.50 Estimated Total Cost: $17,708.40 plus Hourly Rates as Required Maintenance of Fire Sprinkler Simplex-Grinnell See Price in Systems Citywide: Mobile, AL Description See bid tabulation sheets for details. Base Bid to include all labor, materials, equipment & transportation needed to provide the services specified in the scope of work for a period of one year: Total Base Bid: $27,625.00 Hourly Rates: Technician Regular: $92.00 Overtime/Holiday:$138.00/$184.00 Helper: Regular: $60.00 Overtime/Holiday: $90.00/$120.00 Estimated Total Cost: $27,625.00 plus hourly as required Other Purchases: Professional Legal Services Maynard, Cooper, & Gale, P.C. $ 9,039.15 through 9/30/2017 Birmingham, AL Claim Number: 2003366 Professional Legal Services Maynard, Cooper, & Gale, P.C. $ 10,730.70 through 9/30/2017 Birmingham, AL Claim Number: 2003344 Professional Legal Services King & Spalding $ 2,721.00 Defense of EPA Enforcement Atlanta, GA Action: Project # 850310 Through 4/30/17 - $1,173.62 Through 5/31/17 - $1,547.38 One (1) Roof Mounted Pool Trane U. S., Inc. $ 295,160.00 Dehumidification Unit - an Outdoor Pensacola, FL Horizontal Smart Saver (refrigerant) (gravity heat pipe thermal recovery) and A/C unit for the Indoor Pool U S Communities Co-operative Contract 15-JLP-023, Project Number 421018 Annual Citywide Cell Phone Southern Communication Services, Inc. $ 156,000.00 Service & Push To Talk DBA SouthernLinc Wireless Communications for Public Safety: Atlanta, GA State of Alabama T-129 Contract Start10/1/17-9/30/18 Estimate: $13,000 Per Month Commissioner Kirkland then moved for adoption of Resolution No. 2017-374, motion seconded by Commissioner Dorsey and unanimously carried. Minutes of the Board of Commissioners – November 7, 2017, continued. Mayor Saliba introduced Resolution No. 2017-375 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Rhonda Kirk ISA National Convention $ 170.00 Auburn, AL Stephen Messer All Hazards Incident Management Team $ 50.00 Training Tuscaloosa, AL Philena Reaves Alabama Municipal Revenue Officers $ 589.00 Association Winter Conference / Business Meeting Opelika/Auburn, AL Bob Wilkerson Brownfields New Grantees & Georgia $ 1,140.00 Brownfields Association Annual Conference Atlanta, GA Ernest Stokes Brownfields New Grantees & Georgia $ 1,140.00 Brownfields Association Annual Conference Atlanta, GA Jeremy Collins NHTSA Standardized Field Sobriety Test $ 0.00 Course with NHTSA SFST Instructor Update Anniston, AL Amy Elliott Alabama Strategic Technology Reserve $ 720.00 Victoria Garrett (STR) Workshop, Winter Weather Exercise with Dothan/Houston Co. EMA Cullman, AL Commissioner Kirkland then moved for adoption of Resolution No. 2017-375, motion seconded by Commissioner Crutchfield and unanimously carried. Commissioner Kirkland moved to approve settlement of lawsuit of New Life In Jesus Ministry vs. City of Dothan, Alabama, in the amount of $25,000.00, motion seconded by Commissioner Crutchfield. Commissioner Ferguson said he has asked on two previous occasions about having someone from our legal staff attend planning board meetings and he inquired if there has been any action on this request. City Manager West said he has discussed this with City Attorney Len White and they will have someone attend. There being no further discussion, the resolution was unanimously adopted. Commissioner Crutchfield moved to approve settlement of lawsuit of Ted Brunson, Individually and as Executor of the Estate of Mary Brunson, in the amount of $25,000.00, motion seconded by Commissioner Ferguson and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Minutes of the Board of Commissioners – November 7, 2017, continued. Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS