City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING MARCH 6, 2018 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, March 6, 2018 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Clark Cornelius, Grace Anglican Mission Church, then led in prayer, afterwhich Commissioner Fleming led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of February 20, 2018, be approved, motion seconded by Commissioner Dorsey and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming March, 2018 as “Wiregrass Museum of Art-Youth Art Month.” Amanda Holcomb, Art Educator for Youth and Family Programs, was present for the proclamation and she introduced this year’s award winning artists. Commissioner Fleming thanked the Dothan Housing Authority (DHA) for the Valentine’s Day Program held at McRae Homes and also for the upcoming job fair to be held on Wednesday, March 28th from 1:00 p.m. until 3:00 p.m. at Henry Green Apartments. He said this job fair is being held in partnership with himself and DHA, and he requested everyone to come out to support the event. Commissioner Fleming announced that Fashion Week with SPINN (Single Parents in Need Nationally) is coming up in April, and he thanked everyone for all of their support. Commissioner Kenward said she would like to say a special thank you to the residents of Baptist Village who participated yesterday in an informal town hall meeting held by herself and Houston County Commissioner Brandon Shoupe. She said they received a lot of valuable information from our senior citizens and are going to work on several of the wonderful ideas expressed during the town hall meeting. Commissioner Kenward invited everyone citywide to attend a town hall meeting on Tuesday, March 20th at 6:00 p.m. at the Westgate Library. She said this meeting will include herself, Commissioner Crutchfield, and County Commissioner Shoupe, and they will be going over several things that came up during the recent strategic planning session. Commissioner Crutchfield reminded everyone about the Azalea Dogwood Pageant taking place on Saturday, March 24th at the Opera House. He said a citizens’ group has come together to revitalize the Pageant, as well as other related events, and the Pageant has several different divisions with scholarships available. He announced that the Azalea Dogwood Trail will be held on Sunday, April 8 th starting at 2:00 p.m. from the intersection of Woodland Drive and West Main Street. Commissioner Crutchfield thanked Public Works Director Charles Metzger and his staff for recently hosting the entire third grade class of Montana Street Magnet School. He said his wife teaches third grade at this school so he knows the kids had a great time and loved the experience. Commissioner Crutchfield expressed his appreciation to Mr. Metzger and his staff for being willing to meet and communicate with our citizens. Minutes of the Board of Commissioners – March 6, 2018, continued. City Manager West made the following announcements and comments:  The Opening Ceremonies for Dothan American League will be Saturday, March 17th at 9:00 a.m. and Dothan National Little League will be Saturday, March 17th at 11:00 a.m.  Special Olympics will be Wednesday, March 21st at 10:00 a.m. at the Dothan High School track.  The Grand Opening of the Dothan Fitness Court at Westgate Park will be Saturday, March 24th at 10:00 a.m.  Water restrictions begin April 1st and continue through October 1st. Residents with odd number addresses will be limited to watering on Tuesdays, Thursdays, and Saturdays. Residents with even number addresses will be limited to watering on Wednesdays, Fridays, and Sundays. There will be no watering on Mondays.  Applications for the Community Development Block Grant requests are due in by Thursday, March 22nd.  Dothan 101 starts Tuesday, April 3rd, and five slots are open. Anyone interested is encouraged to sign up to participate in this nine-week program which is full of information about the City of Dothan.  Daylight Savings Time starts this Sunday, March 11th at 2:00 a.m. when the time springs forward one hour to become 3:00 a.m. The Fire Department reminds everybody to change the batteries in all smoke detectors. Mayor Saliba introduced the application of Amal Rabei for a Lounge Retail Liquor License – Class II (Package)(off premise) for Below Cost Package, located at 219 Fortner Street. Mayor Saliba asked if there was anyone present to speak on this matter. Attorney Steve Etheredge said he is here on behalf of the applicant and will be happy to respond to any questions that may come up during these proceedings. At this time, Mayor Saliba called for a motion. Hearing no motion, the application was denied. Zayd Rabei said he and other representatives are here on behalf of Below Cost Liquor Store. He said this is another family business they want to open in this town and give this town more job opportunities. He said they own Captain Hook’s Fish & Chicken Restaurant downtown and also Selma Street market and gas station. Mr. Rabei said they want to give more opportunities and do more for this community. Mayor Saliba said this request failed to get a motion but he will be glad to speak with the applicant after the meeting about his efforts. Mayor Saliba introduced the application of Jessica Hughes for a Special Events Retail Liquor License (on premise) for Jessie’s Special Event, located at 2925 Ross Clark Circle. Mayor Saliba asked if there was anyone present to speak on this matter. Jessica Hughes said she is here to answer any questions regarding the application. Commissioner Kirkland moved for approval, motion seconded by Commissioner Fleming. Commissioner Ferguson asked if this is a special event for one particular purpose. Mrs. Hughes said this is a one day event; a poker run in memory of Richard Lee who was the proprietor at Outback for 22 years and Trooper Tim Suggs who also passed away this year. Mrs. Hughes confirmed for Commissioner Ferguson that the event will be held in the back parking lot of the business, given the size of the event and because the restaurant will still be open for patrons on this day. There being no further discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Minutes of the Board of Commissioners – March 6, 2018, continued. Mayor Saliba introduced a proposed ordinance, rezoning property owned by S&S Development Company, LLP, located at the NE corner of the intersection of Brannon Stand Road and Flowers Chapel Road from B-3 (Local Shopping) District to B-2 (Highway Commercial) District. Commissioner Ferguson moved for immediate consideration, motion seconded by Commissioner Dorsey and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Ferguson, Kenward, and Crutchfield; “nay:” Kirkland. City Clerk Danner said without unanimous consent for immediate consideration, the proposed ordinance will be placed on the next commission agenda. Commissioner Ferguson said he thinks this is just prolonging the process and the developer deserves an up or down vote. Commissioner Kirkland said he will change his vote; thereby withdrawing his “nay” vote and voting “yea” for immediate consideration. City Clerk Danner said the vote is now unanimous for immediate consideration. Mayor Saliba explained that a motion and a second to approve or deny is required before open discussion can be held regarding this item. Commissioner Ferguson then moved for approval of the proposed ordinance. Commissioner Kenward said she will second the motion because she wants to discuss the request. Commissioner Kenward said she knows the answer to why we could not make an exception within the current B-3 zoning to allow for the proposed business, but she wants the explanation on public record. She said the proposed business is not a traditional drive-thru window but it is merely a call ahead and pick-up type window. Planning Director Todd McDonald said exceptions are not made by staff or by the Planning Commission and currently there is nothing in the ordinance that allows it to be an exception. He said we would have to make an ordinance change in order to make that an exception. Commissioner Kenward said she is going to make a public suggestion that we rewrite the ordinance so that there can be exceptions made within the zoning. She said she does not think the neighborhood has any problem with what the developer is trying to do within the B-3 zoning, but her biggest fear is changing the entire zoning to B-2 and what could be allowed in that zoning in the future. She said this is the issue, not this particular development. She said she believes we should have the flexibility to make exceptions within our zoning because the current zoning is very appropriate for this particular piece of property. Mayor Saliba inquired into the possibility of amending the ordinance, and he asked how long the process would take. Mr. McDonald advised that the ordinance can be amended but it would take at least six to eight weeks. He said if the Commission chooses to deny the rezoning request today, staff can still move forward with the amendment to the ordinance. Commissioner Ferguson asked if a motion could be made to rezone the property conditioned upon this development being actually built, and Mr. McDonald said this cannot be done within the ordinance. Commissioner Ferguson discussed the difference in the proposed business being a call ahead/order online and pick-up window versus a drive-up and order through a microphone type business. He said he does not think the proposed business would negatively affect the neighborhood. Mayor Saliba said he agrees, retail is changing, and this is one of the first instances to come to light that we may have a weakness in our ordinance. He said he is not opposed to the proposed development but he thinks we need to fix the ordinance. He said he would need to vote no today on the rezoning but instruct staff to amend the ordinance to fix what we feel like could be an inherited weakness. City Manager West advised that should the Commission vote to change the ordinance after it goes through the Planning Commission process, then this particular issue goes away and would not come back to the Commission. Commissioner Ferguson said he would like to point out that the development plans were approved within proper zoning. Mr. McDonald explained that this approval was with recommendations from staff to make it fit the ordinance. Commissioner Ferguson said this was done with the Hooters property and Zaxby’s on 231 North, Minutes of the Board of Commissioners – March 6, 2018, continued. whose drive-thru speaker box is very close to the neighboring house, so there is a precedence. Mr. McDonald said the Zaxby’s property was already zoned B-2 and had been for quite a while. He said the Hooter’s property was before his time but he understands there was quite a bit of discussion on that. Mayor Saliba asked if the applicant would have to come back to either the City Commission or Planning Commission if the ordinance is amended. Mr. McDonald said he and his staff are currently researching best practices and it is possible for this use to become a special exception that the Board of Zoning Adjustment (BZA) would consider. He said it would stop with the BZA and would not involve the City Commission. Commissioner Ferguson confirmed with Mr. McDonald that if this property were to be rezoned to B-2, and in the future someone decided to do something different there, development plans would still have to be approved by the City and there would have to be consideration for the neighbors at that time. Commissioner Kenward said it is very hard for the board to deny something if the plans fit within the zoning. She said a strip club could go there and it opens up a Pandora’s box. She said this is not Ross Clark Circle or Montgomery Highway and, with all due respect to the developer, this is not a bad development. She said she is fully supportive of what the developer is trying to do and she hates this is delaying the development of the property but it should fit within the B-3 zoning in order to protect the surrounding neighbors. She said, in her personal opinion, this should have been a staff call to say this is not a drive-thru window. Commissioner Fleming said he does not want to be unfair to the business owner, and if it has been approved once, he has a hard time seeing the overall fairness. Mr. McDonald said this is one of the things we have to be concerned about because what we do here impacts every property across the city and that is why we want to research best practices to make sure we are not making any unintended consequences. He said they want to consider carefully any changes to the ordinance and will do so with all haste. Mr. McDonald confirmed for Commissioner Ferguson that the B-3 zoning is a transitional district between residential and commercial. Mr. McDonald said it is intended to provide low key, low impact commercial uses that would provide a convenience to the surrounding neighborhood. Commissioner Ferguson asked for an example of low impact commercial uses. Mr. McDonald said a good case in point is what is located at the intersection of Woodland Drive and Fortner Street. Commissioner Ferguson said there is a mechanics shop at this intersection that does brake work with loud impact wrenches and hammers. Mr. McDonald said there are different automotive uses but this could be a nonconforming use. He said there are uses around there that are supportive of the neighborhood, for instance the small grocery store and retail boutique. Commissioner Crutchfield said there has been discussion about this being a major thoroughfare, and with anticipated growth, Brannon Stand could become a five lane road at some point. He said this would change the dynamics and B-2 may be more appropriate because of the traffic. Commissioner Kenward said she would be willing to concede that, but we are not there yet. Mr. McDonald said there is a definite relationship between transportation facilities and land use. Mayor Saliba said we need to fix B-3, not just for this particular incident, but for any other that could occur in any district across the city. He said he wants this to move forward, but he also wants to fix it so that we do not find ourselves in this position again. Commissioner Ferguson said one of the comments he has been told is that when the property was purchased it was B-3, which would allow this project to take place. Mr. McDonald said he would have to review it, but that may be the case because of adjustments made to the zoning code. Commissioner Ferguson asked if there are public hearings and notifications made when the City makes these changes, and Mr. McDonald replied yes. Mr. McDonald said the process begins with the Planning Commission, a public hearing is held by the Planning Commission, and it then goes to the City Commission where another public hearing is held. Minutes of the Board of Commissioners – March 6, 2018, continued. Mayor Saliba said, as we work through this situation, he is empathetic and sympathetic towards the Shirley family and S&S Development because of the changes in the status of the road and changes in zoning that have happened along the way that are not of their doing. He requested patience from the applicant so that we can fix this the way it needs to be fixed. Commissioner Ferguson asked if this process will add more expense to the developer. Mr. McDonald said they will look at best practices to see if this needs to go before the BZA or if it can be a use permitted by right with a qualification on the intensity of the size. He said if it is the latter and it meets the qualification, it would not add more expense because it would not go before the BZA but rather it would be a staff decision. He said the staff decision would be based on the limits placed in the ordinance that the City Commission would approve. Mayor Saliba asked City Manager West to instruct staff to move forward with looking at amending the B-3 zoning at all haste and to keep all of the commissioners apprised of the change and how it will affect others on down the line. City Manager West said we will move on that as soon as possible. Commissioner Ferguson said some of the comments in the staff report are speculative to the development of adjacent single-family residences and the possibility exists that there will never be a house built there. Mr. McDonald said the plat for that subdivision has been recorded and the development is active. Commissioner Crutchfield asked if the owner of that development has objected to this rezoning request, and Mr. McDonald replied that his office has not received an objection from the owner. Commissioner Ferguson said his biggest struggle is the fact that the development plans were approved after the 4-4-1 vote by the Planning Commission to not recommend the rezoning. He said the next item on the agenda following the rezoning decision was approval of development plans that do not conform to the zoning. Mr. McDonald explained that within the staff report there was a recommendation that required the rezoning in order for the plans to conform. Commissioner Kenward said in her opinion this is why the ordinance needs to be amended so that staff has the authority to make the call to allow a pick-up window in a B-3 zoning district. Mr. McDonald said this is sometimes not a responsibility that staff should have but rather needs to be decided by a board vote. Commissioner Kenward agreed and said for those cases where it is not a simple decision, staff should then be able to make the determination to require board approval. Mayor Saliba said this type of request will come back up again because retail businesses are increasingly including drive up and carry out services so this issue needs to be fixed one way or the other. Commissioner Crutchfield asked if staff foresees any issues with amending the ordinance. Mr. McDonald said staff would like to research best practices to see what other communities are doing and then the proposed changes will be presented to the Planning Commission for consideration who will make their recommendation to the City Commission. Mr. McDonald pointed out that this rezoning request also includes the adjacent property which is currently undeveloped with, as they understand, plans for a convenience store on the property. He said the change to B-2 would allow the entire corner to develop. Tim Shirley with S&S Development Company, LLP said they have been working on this project for five years and have been caught in the middle of a Pandora’s box for the last three years. He asked why temporary zoning cannot be granted for a period of ninety days so they can proceed with the development plans which have been approved. He said they are caught in the middle of a situation that they have no control over whatsoever. He said they have been patient and he currently has $75,000 invested in that property just in development plans, advertising fees, signs, etc. trying to comply with everything. He said they have been developing in this community for fifty-one years and they thought they knew what they were doing; yet he sat here and watched the Commission shake their heads and watched the staff, which he assumes is charged, and he agrees with Commissioner Kenward. He said to him this is where the biggest problem has been. He said he thinks there is a bias and he doesn’t know if it’s against him personally, Home Oil Company, Hobo Pantry or residential versus commercial, but there is an obvious bias that he has seen from the City of Dothan’s departments when it involves residential and commercial side by side. He said he has seen it on other developers and he has talked to developers but that is a story of another Minutes of the Board of Commissioners – March 6, 2018, continued. day. He said his question is plain and simple – why can’t a conditional, subject to, be granted so that they can proceed. He said they have a company with a letter of intent signed that had planned on being in there the end of January and here we are, the first of March, and they haven’t broke a blade of dirt out there. Mayor Saliba requested a response to this question. City Attorney White said the staff does not make law, the Commission does make law but they do not do it arbitrarily, and the quickest way to open up a decision of this Commission to attack is to treat a case outside of your existing law. Commissioner Kenward confirmed with City Attorney White that there is no provision in the ordinance for temporary granting of the request, and she said she thinks this is part of the suggestion of what needs to be considered with the rewrite of the ordinance. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Dorsey, Fleming, and Ferguson; “nay:” Saliba, Kirkland, Kenward, and Crutchfield. The motion was denied by the majority of four “nays” to three “yeas.” Mayor Saliba said he extends his apologies though he knows they are probably not going to soothe any wounds this morning. He said he knows that there have been some instances that probably were our fault but he thinks we need to move forward with fixing it in the right way and we intend to do so. He said he intends to stay on top of it and he’s sure other Commissioners will as well. Commissioner Ferguson said in fairness to our staff he thinks the mindset has been that we try to treat everybody fairly and that is a good mindset to have, but every now and then there’s a gray area where there’s a square peg that doesn’t quite fit in a round hole, and common sense must prevail. He said it is not favoritism, it is not looking out for your buddies or your supporters, but it is just trying to find common ground and working from that angle. He said he thinks that is what we have a lot of problems with. Mayor Saliba introduced Resolution No. 2018-44 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-45 (recorded in Ordinance Book No._______at Page_______), approving Change Order No. 1 to Blankenship Contracting, Inc., for the 2016 Sanitary Sewer Improvements (Woodland, Appletree, Flynn, Plant), for a total cost decrease of $299,972.10, bringing the total contract amount to $981,359.90. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Fleming said he has had a number of residents contact him about the work being done on Apppletree Street and he inquired into the timeline of completion. Dothan Utilities Director Billy Mayes said that work is related to the water project and should be completed by the end of the month. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-46 (recorded in Ordinance Book No._______at Page_______), approving Change Order #2 (Final) to Donald Smith Company of Headland, Alabama, for the 2017 Water Well Refurbishment, for a cost decrease of $44,937.00 from the original contract amount, resulting in a final contract price of $600,314.00 and an increase of project time by 126 days resulting in a completion date of January 31, 2018. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Regarding the completion date, City Manager West said the work exceeded the time because the City delayed the contractor on certain well projects. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-47 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with FirstCard ATM, Inc. to process ATM transactions at James Oates Park for a period of five (5) years with automatic one (1) year renewal after the initial term. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Minutes of the Board of Commissioners – March 6, 2018, continued. Commissioner Dorsey asked if the five year period is necessary, and City Manager West replied yes because they want to be sure to recoup their cost of putting their equipment at a facility where there will not be much activity for parts of the year. City Manager West confirmed for Commissioner Ferguson that this is just for the softball complex as the baseball complex takes credit cards. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-48 (recorded in Ordinance Book No._______at Page_______), approving the increase of rental fees for the rooms in the new multi-purpose building at Eastgate Park. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Kirkland said looking at our other fees he thinks we need to be careful not to price ourselves out of the market on the eastside. He said he knows we are a year ahead of using this building but he would like for Leisure Services staff to review the fees to make sure we are being fair. He said larger rooms in our other facilities can be rented for less money and he just wants us to be in line and be fair. Commissioner Crutchfield said he thinks the Commission talked two weeks ago about asking the Recreation Board to look back at all the rates following their recommendation to raise the Eastgate fees. Commissioner Ferguson said this was last done in 2015 and he thinks we are still a fraction of what private industry is going to charge for similar complexes, but it is a slippery slope because taxpayers are paying for the building and now we are going to charge them more to use their own facilities. Mayor Saliba asked Leisure Services Director Elston Jones if he feels it is necessary to look at all the rates again at this particular time. Mr. Jones said the concern when the rates were changed in 2015 was that we would price ourselves out of business, because we have tried to offer places that provide a service more so than making money, so the rates were only raised by maybe $5 or $10. He said, in this particular case, the Eastgate rates have gone from $200 to $400 because they tried to bear in mind the cleanup fee and the other things discussed by the Commission. Mr. Jones said he talked with Commissioner Kirkland who indicated that what will happen if we are not careful is every other recreation center in town is going to be cheaper than Eastgate, and Mr. Jones said he hopes the public does not decide to go to another park based on the fees. Mayor Saliba said since we are approximately one year away from the completion of the Eastgate project maybe we should wait until that time to look at all of our prices across the board. Mr. Jones stated that this proposed increase is only a recommendation from the Recreation Board based on the Commission’s request made at the January 23rd Work Session. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” Dorsey and Fleming. The motion was carried by the majority of five "yeas" to two “nays.” Mayor Saliba introduced Resolution No. 2018-49 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed to Surface America, Inc. for the Miracle Field Resurfacing Project in the amount of $137,250.00. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Kenward. Commissioner Ferguson asked if this is the original surface that is being replaced. City Manager West replied yes and confirmed that it is approximately ten years old. He said the original surface had become brittle and parts of it was coming up. City Manager West said the proposed surface will be poured, and he confirmed with Public Works Director Charles Metzger that all of the prep work has been done. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-50 (recorded in Ordinance Book No._______at Page_______), accepting the proposal submitted by Carmichael Engineering, Inc. for construction special inspections for the Regional Public Safety Training Facility in the amount of $83,493.00, and appropriating funds for said inspections. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-51 (recorded in Ordinance Book No._______at Page_______), accepting the brokerage offer of a 10% commission rate submitted by Brindlee Mountain Fire Apparatus, LLC, to sell a 1993 Minutes of the Board of Commissioners – March 6, 2018, continued. Emergency One Ladder Truck. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-52 (recorded in Ordinance Book No._______at Page_______), accepting estimates from Superion totaling $32,960.00 to develop the software required to interface the Customer Information System (CX) and Aclara’s AMI Systems. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-53 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Superion to provide on-site Cognos Business Intelligence training in the amount of $7,640.00 and associated travel cost of approximately $2,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said Cognos is the program that we used to do reports off the financial system. He said periodically Superion does updates and staff needs to be trained on those updates. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-54 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Superion to provide an on-site training session for the Customer Information System application and an on-site training session for the Work Orders application in the amount of $7,360.00 and associated travel cost of approximately $4,000.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming. Commissioner Ferguson asked if we have considered training one of our staff to do the training for the rest of our employees or is this a group training? City Manager West said the hope is that our employees who receive the training can pass that information along to other employees. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-55 (recorded in Ordinance Book No._______at Page_______), submitting an application with the State of Alabama Department of Education for participation in a Summer Food Service Program for Children, entering into an agreement with the United States Department of Agriculture for administration of the program and entering into an agreement with the Dothan City Board of Education for providing food services for the Summer Food Service Program for Children. Commissioner Fleming moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey commended Mr. Jones and his staff for their great effort in participating in this program. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-56 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Drug Enforcement Administration (DEA) and accepting funding to reimburse the City of Dothan for overtime payments made to one officer assigned to the Montgomery, Alabama, State and Local Funded HIDTA (High Intensity Drug Trafficking Area) Task Force, in an amount not to exceed $18,042.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said the Police Department has assigned someone to the HIDTA task force and the DEA will reimburse us for the overtime that our employee spends working. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-57 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Drug Enforcement Administration and accepting funding to reimburse the City of Dothan for overtime payments made to one officer assigned to the Montgomery, Alabama, State and Local Funded Task Force, in an amount not to exceed $18,042.00. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-58 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Dick’s Sporting Goods for the sponsorship of Dothan Leisure Services Youth Baseball/Softball for Minutes of the Board of Commissioners – March 6, 2018, continued. 2018. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-59 (recorded in Ordinance Book No._______at Page_______), appointing Milt Wood as a member of the Planning Commission. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-60 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Dry Chemical Feeders, Southeast Water System, LLC $ 114,323.04 Per Bid Specifications Ashford, AL Quantity: 13 (more or less) Unit Price: $8,794.08 Total Estimated Price: $114,323.04 Dothan Utilities Fiberglass Mekco, A Division of Concept Works $ 108,342.00 Reinforced Chlorine Storage Newton, WI Building Materials, per Bid specifications: Lump Sum Price: $108,342.00 Electrical Power Transformer, Mayer Electric Supply $ 404,886.00 Three-Phase 115,000 Volts Dothan, AL Delta, Per Bid Specifications: Quantity 1 (or more) Unit Price: $362,428.00; Field Assembly & Testing: $27,183.00 Onsite Training for up to 3 Owner Representatives: $5,300.00 Freight FOB Site: $9,975.00 Total Cost: $404,886.00 24 Fiber Wire, Per City Vocom International See Price in Bid Specifications: Telcommunications Description Quantity: 2; Spools, 6,000 Feet Diamond Bar, CA Each (or more); Unit Price Per Foot: $ .283; Total Price for 12,000 Feet: $3,396.00 Other Purchases: Filter Media Evoqua Water Technologies, LLC $ 68,473.00 Sole Source Provider Thomasville, GA 316SS Flat Filter Panels (1 unit) Quantity: 675; Unit Price: $100.00 Total Price: $67,500.00 Panel Gasket: Quantity: 50; Unit Price: $10.00 Total Price: $500.00 Freight: Quantity 1; Unit Price: $473.00 Total Price Freight: $473.00 John Deere Ag Parts & Repairs Sun South LLC $ 25,000.00 Sole Source Local Dealer Dothan, AL Estimated Cost through 9/30/18. One (1) Packaged Rooftop 20-ton Mingledorff”s $ 19,480.00 Electric Cooling Unit with Three Montgomery, AL State Cooling Capacity Control & Electro-mechanical Controls. Also one (1) Barometric Hood, Field Installed in RA Duct for Horizontal Application. NJPA Co-operative Contract Number NJPA 030817-CAR Minutes of the Board of Commissioners – March 6, 2018, continued. Commissioner Kirkland then moved for adoption of Resolution No. 2018-60, motion seconded by Commissioner Kenward. Commissioner Kirkland said there’s a purchase included in this resolution for a transformer costing over $400,000. He said AMEA is looking at trying to do group purchasing through our system with eleven cities, so hopefully in the future, we will be able to save a little bit of money on items like this. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-61 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Brad Hughes Alabama Association of Plumbing, Gas, and $ 1,368.00 Alan Souders Mechanical Inspectors (AAPGMI) 55th Annual Educational Conference Auburn, AL Romona Marcus Superion Customer Summit 2018 $ 2,672.00 Tammy Whitehurst Orlando, FL Paul Smith Spark Superion Customer Summit 2018 $ 5,344.00 Brian Baker Orlando, FL James Hancock Davis Hart Stacey Livingston Alabama Municipal Revenue Officers $ 825.00 Association (AMROA) Certified Municipal Revenue Officer Training – April 2018 Tuscaloosa, AL Stacey Livingston Alabama Municipal Revenue Officers $ 825.00 Association (AMROA) Certified Municipal Revenue Officer Training – October 2018 Tuscaloosa, AL Ferrell Gill Response to and Investigation of Domestic $ 405.38 Violence, Dating Violence, and Stalking Class Pensacola, FL Jeremy Collins North East Alabama Police Academy $ 0.00 Anniston, AL Kelly Speigner 2018 IPMA-HR Southern Region Conference $ 1,165.02 Birmingham, AL Delvick McKay 2018 IPMA-HR Southern Region Conference $ 1,186.82 Birmingham, AL Nichole Gibson 2018 IPMA-HR Southern Region Conference $ 1,186.82 Birmingham, AL Stephanie Hollis 2018 Regional Seminar for Municipal Court $ 1,706.25 Sadie Edwards Officials Adrienne Smith Birmingham, AL Susan Grace 2018 Regional Seminar for Municipal Court $ 1,911.68 Melissa Killingsworth Officials Jennifer Metzger Mobile, AL Jason Miller Commissioner Kenward then moved for adoption of Resolution No. 2018-61, motion seconded by Commissioner Fleming and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Ferguson and upon the unanimous vote of "yea," the meeting was duly adjourned. See approval next page: Minutes of the Board of Commissioners – March 6, 2018, continued. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS