City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING APRIL 2, 2019 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, April 2, 2019 with the following members present: Mayor Mark Saliba, Associate Commissioners Janasky Fleming, John Ferguson, Beth Kenward, and David Crutchfield. Commissioners Kevin Dorsey and Albert Kirkland were absent. Also present were Acting City Manager Billy Mayes, City Clerk Tammy Danner, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Reverend Hunter Pugh, First United Methodist Church, then led in prayer, afterwhich Commissioner Crutchfield led in the Pledge of Allegiance to the Flag. Commissioner Kenward moved that the Minutes of the Meeting of March 19, 2019, be approved, motion seconded by Commissioner Fleming and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming April, 2019 as “Child Abuse Prevention Month” in the City of Dothan. Southeast Alabama Child Advocacy Center Executive Director Terri DuBose and Development Advocate Meagan Dorsey were present for the proclamation. Mayor Saliba presented and read a proclamation, proclaiming April 12, 2019 as “Houston County Gives Day” in the City of Dothan. Wiregrass 2-1-1 Executive Director David Duke, Sharon Whittaker, and Houston County nonprofit representatives were present for the proclamation. Mayor Saliba presented and read a proclamation, proclaiming April 13, 2019 as “Spirit of Service Day” in the City of Dothan. Dothan Area Chamber of Commerce Director of Community Development Linda Kelley was present for the proclamation. Mayor Saliba and Leisure Services Director Elston Jones recognized local Special Olympian Brandi Deese for her many accomplishments at the World Games Special Olympics to include winning the Silver Medal in the 500m Cycling event, the honor of being one of the three athletes chosen out of the 7,000 participants to participate in the closing ceremonies, and being the first cyclist from the state of Alabama to participate in the World Games. Commissioner Fleming thanked everyone who supported the job fair held last week at McRae Homes. He said it was a huge success and people are still receiving calls and opportunities to work. He expressed appreciation to the Dothan Housing Authority and Resident Services Coordinator DeAndrea Peterson for their hard work in getting all the vendors to come out. Commissioner Crutchfield reminded everyone that Foster Fest will be held this Friday and there will also be a concert at the Plant this weekend for those who are looking for something to do. Commissioner Crutchfield thanked the department heads for their quick responses to his inquiries this week. Acting City Manager Mayes, along with Leisure Services Director Elston Jones and Aquatics Manager Kelly Carter, presented a service award to Jin R. Jiang, for twenty-five years of service with the City. Acting City Manager Mayes invited Leisure Services Athletic Coordinator Tyson Carter to recognize the Dothan 14 & Under All-Star Basketball Team. Mr. Carter, joined by Head Coach George Liddon and Assistant Coach Reggie Wiggins, Minutes of the Board of Commissioners – April 2, 2019, continued. introduced and recognized the team for becoming the 2019 Alabama Recreation & Parks Association 14 & Under State Basketball Champions. Mr. Carter said according to their records this is the first 14 & Under State Basketball Championship team that Dothan has ever had, which is quite an accomplishment as this is a very tough bracket to win. Coach Liddon said he is very proud of the team as it takes a lot of hard work and commitment to compete in these tournaments. Mr. Carter thanked the parents who allow their kids to participate in Leisure Services sports and the coaches who volunteer their time. Acting City Manager Mayes made the following announcements and comments:  Special Olympics is Wednesday, April 3rd at 10:00 a.m. at the Dothan High School Track. He said this is a great event which is near and dear to his heart, and he encouraged those who have not yet been to attend. He said Dothan Miracle League is playing ball on Mondays, Thursdays, and Saturday mornings. He said this is a beautiful field and he invited everyone to come out to watch these kids play ball.  Foster Fest will be held Friday, April 5th beginning at 6:00 p.m.  Dothan Utilities has a scheduled power outage in the South Alice, Dusy, and Fortner Street areas starting at 6:30 a.m. and the work is anticipated to take no more than eight hours. Electric Operations Superintendent Chris Phillips provided further details and said notifications have been provided to the approximately 400 customers who will be affected by this outage.  Opening Ceremonies for Girls Softball League will start at 9:00 a.m. on Saturday, April 6th at James Oates Softball Complex.  The Chip George Swim Meet will be held on Saturday, April 6th and Sunday, April 7th at Westgate Indoor Pool starting at 9:30 a.m.  The City Track Meet is Saturday, April 13th at 9:30 a.m. at Dothan High School.  The Hardee’s Pro Classic Women’s Tennis Tournament will be held at Westgate Tennis Center starting on Sunday, April 14th and ending on Sunday, April 21st.  Brookside Bridge will close for construction on Monday, April 15th. Public Works Director Charles Metzger said Brookside Drive between Quail Creek and Buena Vista will be closed for approximately six months and detour signs will be posted.  The Dothan Diamond Classic High School Girls Softball Tournament will be held at Westgate Softball Complex from Tuesday, April 16th through Saturday, April 20th with no play on Wednesday, April 17th.  The Ribbon Cutting at the Westgate Recycle Center is Monday, April 22 nd at 10:30 a.m. Mayor Saliba introduced the application of Cyrel Carter for a Lounge Retail Liquor License, Class I (on or off premise) for Hookah Palace Lounge, located at 3803 Ross Clark Circle, Suite 3. Mayor Saliba asked if there was anyone present to speak on this matter. Cyrel Carter thanked the Commission for this opportunity to complete the last step in pursuing his dream of becoming an entrepreneur. He said he spent the last six years proudly serving our country and he decided to return home to be closer to family and start his business. He said after a year of being back home his dream presented itself when he saw there was no hookah lounge market in this area so he created one. He said he wants to make a positive impact to our community by creating jobs, giving back to youth education, and making a great tourist attraction. Upon Commissioner Ferguson’s request, Mr. Carter explained that a hookah lounge is a place where someone can come to relax in a peaceful environment and listen to great music. He compared it to a Minutes of the Board of Commissioners – April 2, 2019, continued. humidor. Commissioner Kenward moved for approval, motion seconded by Commissioner Crutchfield. There being no further discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba invited George McClintock and Marc Nelson of McClintock, Nelson, Whitehead & Associates to provide a brief summary of the Comprehensive Annual Financial Report (CAFR). Mr. McClintock thanked the Mayor and Commission for allowing his firm the opportunity to perform the audit, and he said the City is on good financial footing. He said for the fiscal year (FY) ending September 30, 2018 the City ended with a strong net position of $119 million, a positive change in net position of over $6.9 million in the governmental activities fund, and a positive change in net position of over $13 million in business type activities. He said two big things of importance to the financial pulse of the City is the sales and use tax revenue which was over $67 million for FY 2018 and this is an increase of over $855,000 from FY 2017. Mr. McClintock said, although there is talk that the economy might be slowing down, the City is strong and he attributes a lot of this to our strong revenue base and to the Mayor and Commission for staying within the budget and being responsible in financial activities. He thanked Finance Director Lisa Reeder and her department for their assistance and cooperation during the course of the audit. On behalf of the Commission, Mayor Saliba thanked Mr. McClintock, Mr. Nelson and their firm for the audit report and presentation of information, Mrs. Reeder and her staff for their assistance, and the department heads for helping to keep the budget in line. Commissioner Kenward moved for acceptance of the Comprehensive Annual Financial Report (Audit) for Fiscal Year ending September 30, 2018, motion seconded by Commissioner Fleming and unanimously carried. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Ordinance No. 2019-77 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Isaiah Price, located at 824 East Burdeshaw Street, from R-4 (Residential, Attached-Multi-Family, High Density) District to B-3 (Local Shopping) District. Commissioner Crutchfield moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Commissioner Kenward then moved for adoption of Ordinance No. 2019-77, motion seconded by Commissioner Crutchfield. Commissioner Kenward stated that, in reading through the notes provided by staff, this property was a small bodega type shopping area for many years, it lost its grandfather status, now the neighborhood wants it back, and we are happy to support that request. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2019-78 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-79 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on May 7, 2019. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Minutes of the Board of Commissioners – April 2, 2019, continued. Mayor Saliba introduced Resolution No. 2019-80 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation to tap existing water main and install a new domestic water service, irrigation water service and fire hydrant assembly with fire line valve for new operations center for Midsouth Bank, located at 2582 West Main Street. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-81 (recorded in Ordinance Book No._______at Page_______), awarding the bid and entering into a contract with MidSouth Paving, Inc., of Dothan, Alabama for Improvements to the Jerry Drive Project, in the amount of $197,835.00. Commissioner Kenward said, since Commissioner Dorsey is not here, she is proud to see this is a local company! Commissioner Ferguson asked if the contractor is finished with the work at Omussee. Acting City Manager Mayes said they are working today on punchlist items only and all the heavy equipment work is done. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-82 (recorded in Ordinance Book No._______at Page_______), executing Change Order Number Two with Saliba Construction Co., Inc. for the Regional Public Safety Training Center with a date of Substantial Completion of September 26, 2019, and for a net increase of $122,951.00 and a contract total of $18,313,493.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Mayor Saliba said just for perceptions he is going to abstain from this vote because of the same last name. There being no further discussion, and upon the motion being put to vote, those voting “yea,” were Fleming, Ferguson, Kenward, and Crutchfield; “nay:” none; “abstained:” Saliba. The motion was carried by the majority of four "yeas" to one “abstention.” Mayor Saliba introduced Resolution No. 2019-83 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Exceleron Software, LLC, for payment processing and access to MyUsage, for a one-time fee of $15,000.00, plus travel expenses and monthly charges based on usage. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-84 (recorded in Ordinance Book No._______at Page_______), accepting the proposal from Superion in the amount of $8,570.00 to develop/purchase the software required to enable the acceptance of customer payments in Exceleron’s payment system and record payments in the City of Dothan’s Customer Information System and an annual maintenance fee of $520.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-85 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with ThinkGard, LLC for a one-time cost of $23,456.20 for hardware and monthly DataGard cloud services of $5,994.00. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-86 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Telecom Audit Group, LLC to perform a Telecom, Cellular, and Cable audit on the City’s telecommunications billings, covering all non-911 circuits. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-87 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with U.S. Business Products, for a Sharp Copier for the Accounting office of the Finance Department, at an estimated cost of $43.00 per month. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Minutes of the Board of Commissioners – April 2, 2019, continued. Mayor Saliba introduced Resolution No. 2019-88 (recorded in Ordinance Book No._______at Page_______), submitting an application with the State of Alabama Department of Education for participation in a Summer Food Service Program for Children, entering into an agreement with the United States Department of Agriculture for administration of the program and entering into an agreement with the Dothan City Board of Education for providing food services for the Summer Food Service Program for Children. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-89 (recorded in Ordinance Book No._______at Page_______), re-appointing Lanie Chapman and Dr. Dell S. Goodwin as members of the Dothan-Houston County Intellectual Disabilities Board. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-90 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Additional Purchases from Bids Previously Awarded: Cab & Chassis for 6 to 8 Yard Dump Coffman International $ 93,220.00 Body & 16 to 18 Yard Dump Body: Dothan, AL 6 x 8 Yard Dump Truck: Quantity 1 ( or more): Make & Model: International HV Unit Price: $93,220.00 Replacing Unit # 9051 Other Purchases: Interior Painting of Dothan City Jail Commercial Coatings $ 49,200.00 Lowest Quote for Public Works Project Slocomb, AL Handrails for Civic Center & Dothan Dothan Steel Fabricators $ 31,720.00 Opera House, Including Installation: Dothan, AL Lowest Quote Public Works Project Replace Fence Damaged at Various Tri-State Fence & Ironwork, Inc. $ 27,588.58 Locations due to Hurricane Michael: Dothan, AL Lowest Quote for Public Works Projects Automated 2020 KW T370 with Heil Ingram Equipment $ 258,855.37 Body Replacing unit # 8085. Pelham, AL Sourcewell co-operative contract # 112014-THC 2019 Dodge 4500 Cab & Chassis Tallassee Automotive $ 47,821.00 Additional truck for boring crew Tallassee, AL State of Alabama T-191 contract. Vermeer SC802 Stump Cutter Vermeer Southeast $ 58,365.00 Replacing unit # 3294. Pensacola, FL Sourcewell co-operative contract # 062117-VRM Recycle Hauling: Pritchett Trucking $ 36,000.00 March through September, 2019 Butler, FL Sole Source of Hauling with Walk-in Floor Trailers Commissioner Fleming then moved for adoption of Resolution No. 2019-90, motion seconded by Commissioner Crutchfield and unanimously carried. Mayor Saliba introduced Resolution No. 2019-91 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: Minutes of the Board of Commissioners – April 2, 2019, continued. NAME CONFERENCE AMOUNT William Kaufmann KATTS Class 2 $ 2,000.00 Lance Hughes K9 Tactical Tracking School Tyler Sima Mobile, AL Jinri Jiang Auburn Long Course Meet $ 335.00 Auburn, AL Jinri Jiang Southeastern Long Course Championships $ 645.00 Huntsville, AL Nicholas Baity Field Training Officer Course $ 1,892.85 Joseph Jackson Stapleton, AL Jeffrey Worrell Paul Cochrane Vanessa Raber Sandi Jarrett Alabama APCO 2019 Spring Workshop $ 495.38 Pelham, AL Brooke Adkins Alabama APCO 2019 Spring Workshop $ 535.19 Rachel Bradley Pelham, AL Carlton Ott FBI National Academy Associates $ 345.00 Re-Trainer Seminar Orange Beach, AL Sandi Jarrett APCO International 2019 Conference & Expo $ 2,698.00 Baltimore, MD Shan Ash International Association of Fire Chiefs $ 3,066.98 Sean Gibson (IAFC) Conference & Expo Atlanta, GA Larry Williams International Association of Fire Chiefs $ 0.00 (IAFC) Conference & Expo Atlanta, GA Chris Etheredge International Association of Fire Chiefs $ 160.00 (IAFC) Conference & Expo Atlanta, GA James Watson 2019 Alabama Association Fire Chiefs $ 2,989.70 Thomas Groomes Summer Conference Orange Beach, AL Russell Smith Gainesville Fire Rescue Driver $ 0.00 Operator Assessment Center Gainesville, FL Bryan Harper National Commission on Correctional $ 1,394.20 Health Care Spring Conference Nashville, TN Commissioner Fleming then moved for adoption of Resolution No. 2019-91, motion seconded by Commissioner Kenward and unanimously carried. There being no further business, Commissioner Ferguson moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Minutes of the Board of Commissioners – April 2, 2019, continued. Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS