City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING AUGUST 18, 2020 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, August 18, 2020 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Josh Alderman, First Free Will Baptist Church, then led in prayer, afterwhich Commissioner Kirkland led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of August 4, 2020, be approved, motion seconded by Commissioner Fleming and unanimously approved. Commissioner Fleming thanked the department heads, Mr. Cowper, Assistant City Manager Randy Morris, Community Relations Officer Vincent P. Vincent, EEO & Professional Development Training Officer Linda Cunningham, all the volunteers, and everyone involved with the Love Your Neighborhood campaign and the work that occurred this past weekend. He said the outreach for Baptist Bottom since this has taken place has been tremendous and there a lot of people who are appreciative. Commissioner Kirkland agreed and said it was a blessing to be able to help. Commissioner Kenward said she wants to make sure we have signage about wearing masks at our City facilities, especially our Leisure Services facilities, and we are practicing what we preach. She said she has received a couple of calls from people telling her they did not see signage and there was not a lot of adherence to our requests for people to wear masks. She said she thinks the signage will go a long way to making sure our citizens, as well as our City staff, are wearing masks. Commissioner Crutchfield said he hates he missed this past weekend’s Love Your Neighborhood campaign and he hopes to be able to participate in the next one. He said the whole “Love Dothan” Program is great. Mayor Saliba said it was a great day and Commissioner Fleming did a good job thanking everyone. He said if you ever need a team to be on Commissioner Kirkland’s is the one as he had all the tools we needed and knew how to use them. He said it was a blessing, not only for the neighborhood, but for each and every one who participated. He expressed his thanks to everybody who worked hard to make it happen. Mr. Cowper said he appreciates all the kind words about the Love Your Neighborhood Program and it was a great day. Mr. Cowper recognized and welcomed General Services Director Andy Love, who was recently hired and started on the job yesterday. Mayor Saliba introduced the application of Jason Reiser for a Retail Beer and Retail Table Wine License (off premise) for Dollar General Store #3899, located at 3930 South Oates Street. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Kirkland moved for approval, motion seconded by Commissioner Dorsey. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba introduced the application of Lee Duggar for a Retail Beer and Retail Table Wine License (on or off premise) for Wharf Casual Seafood, located at 3835 West Main Street, Suite 2. Mayor Saliba asked if there was anyone present to Minutes of the Board of Commissioners – August 18, 2020, continued. speak on this matter. Noah Griggs, owner of the business, approached the podium and said they are excited to be a part of the community. He said this is a family style restaurant and will be about two percent beer and wine as a complement to the meal. Commissioner Kenward moved for approval, motion seconded by Commissioner Fleming. There being no further discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba announced a Public Hearing regarding the rezoning of property owned by James R. Wilson, located south of St. Regis Court Subdivision-US 431 North. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba announced a Public Hearing regarding the rezoning of property owned by Southeast Education, Inc., located at 1011 Buena Vista Drive. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Ordinance No. 2020-216 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by James R. Wilson, located south of St. Regis Court Subdivision-US 431 North from R-A (Residential, Multi-family, High Density) District to R-3 (Residential, Single Family, High Density) District. Mayor Saliba stated this item does not require immediate consideration since it was brought forward from the last meeting. Commissioner Dorsey moved for adoption of Ordinance No. 2020-216, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2020-217 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Southeast Education, Inc., located at 1011 Buena Vista Drive from R-1 (Residential Single-family, Low Density) District to O-I (Office & Institutional) District. Commissioner Crutchfield moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Ferguson then moved for adoption of Ordinance No. 2020-217, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2020-218 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 62, Article III, Noise, of the City Code of Ordinances. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2020-218, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2020-219 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetative growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on September 15, 2020. Commissioner Kenward moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-220 (recorded in Ordinance Book No._______at Page_______), adopting the Community Development Block Grant Minutes of the Board of Commissioners – August 18, 2020, continued. Five Year (2020-2024) Consolidated Plan and the 2020-Year One Annual Action Plan. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-221 (recorded in Ordinance Book No._______at Page_______), declaring property at 1001 Montana Street, Dothan Alabama, known as Montana Street Elementary School, as surplus and no longer needed for public or municipal purposes and deeding it to the Dothan Housing Authority (DHA). Commissioner Fleming moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Fleming thanked Mr. Morris for sending out the email with all the plans the DHA has for the facility and said he is excited to see the use they have in store for the property. Mayor Saliba said he would also like to say thank you to the DHA, he thinks it will be a great use for the school and the area, and he is excited about the possibilities for the future. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-222 (recorded in Ordinance Book No._______at Page_______), applying for and accepting a grant from the Alabama Forestry Commission in the amount of $80,178.00 to provide the City with resources needed to mitigate damage to the urban tree canopy as a result of Hurricane Michael in October, 2018 and entering into an agreement with the Alabama Forestry Commission (AFC) to prepare a tree canopy assessment, revise the City’s tree ordinance, train staff and install trees at highly visible locations within the perimeter of the Ross Clark Circle; appropriating $80,178.00 for the grant and agreeing to matching funds in the amount of $26,726.00, a twenty percent (20%) match. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Ferguson asked what type of revisions will be made to the ordinance. Planning Director Todd McDonald said there are minor tree preservation requirements in the ordinance now, and through this process, we will see if those need to be expanded, retracted, or moved in a direction. He said there is not a lot of money in the grant for actually planting trees and the canopy assessment is probably the biggest part. He said Landscaping Manager Dan Williams is working with Transportation Planner Reggie Franklin to put this together, and they are also working with Information Technology as this is a GIS process. Mayor Saliba recognized AFC Representative Dale Dickens as being present in the audience, and he thanked him for this grant opportunity. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-223 (recorded in Ordinance Book No._______at Page_______), agreeing to provide to the Industrial Development Board (IDB) of the City of Dothan, Alabama $200,000 upon request in four (4) annual payments in the amount of $50,000, starting September 30, 2021 and ending September 30, 2024 to meet obligations with the Alabama Municipal Electric Authority (AMEA) to facilitate Project GRI-APS in Dothan, Alabama. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield. Dothan Area Chamber of Commerce President Matt Parker said they are in the process of completing the due diligence for the acquisition of this site, finishing up support with the Alabama Department of Commerce through Governor Kay Ivey’s office, and obtaining another commitment from Houston County. He said he anticipates the official announcement to be made in mid-September at which time they will be able to relay all the information. He said they are excited about this project, and he thanked the Commission, Mr. Cowper, City staff, the IDB, all the partners, and the whole state for their support. Mayor Saliba expressed his appreciation for this opportunity. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-224 (recorded in Ordinance Book No._______at Page_______), authorizing the General Services staff to develop and submit an application to ADECA for funding covering eighty percent (80%) of the cost of either repowering or purchasing reduced NOx emission vehicles, and accepting the grant if awarded and agreeing to the twenty percent (20%) match required for the grant. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. Mr. Morris said this grant is associated with the Volkswagen settlement, and if awarded, we will repower or replace three of our older trucks in the fleet. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – August 18, 2020, continued. Mayor Saliba introduced Resolution No. 2020-225 (recorded in Ordinance Book No._______at Page_______), declaring certain personal property as obsolete and no longer needed for public or municipal purposes and authorizing the disposal of said property by whatever means is determined to be in the best interest of the City. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-226 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of July, 2020 in the amount of $14,640,236.14. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-227 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT 50 kVA Single Phase Padmount Mayer Electric $ 7,345.00 Transformers Quantity - 5 (+/-) Dothan, AL (more or less) Unit Price: $1,469.00 500 kcmil Tape Shield 15 kV Gresco Utility $ 47,070.00 Primary Cable Quantity 3 Dothan, AL (more or less) Unit of Measure: 1500' Reels Unit Price: $10.46 416 kVA Substation Single Phase, Mayer Electric $ 46,275.00 Type A, 32 Step Voltage Regulator Dothan, AL (more or less) Quantity: 3 Unit Price: $15,425.00 120' Concrete GOAB Switch Gresco Utility $ 22,440.00 Pole Delivered Quantity: 2 Dothan, AL (more or less) Unit Price: $11,220.00 Mesh Banners C R & A Custom, Inc. $ 15,168.00 Quantity – 24; Unit Price: $632.00 Los Angeles, CA Tennis Court Material Har-Tru Kelly Seed $ 22,976.00 or Acceptable Equivalent Hartford, AL (more or less) Unit Price: $287.20 Other Purchases: Doble F6150a Power System Doble Engineering, Co. $ 90,418.00 Sim F6803 Wi-Fi Interface, Marlborough, MA 32 Pin G & W & Elastimold Type Recloser Cable Software License & RTS additional Pro Key & Relay Software-Proprietary Rights Owned by Doble, Continuity of Service with current software Fence Replacement at Substations: Tri-State Fence & Ironworks, Inc. $ 48,124.91 Choctaw: Unit Price: $23,172.92 and Dothan, AL 1650 Industrial: Unit Price: $24,952.09 Lowest quote for Public Works project Construct & Install Lighted Signage Sign Erectors $ 44,768.00 at Main Building Gable, Entry Door, Dothan, AL Main Entrance, Receiving Area & Buford Drive Entrance Unit Price: $24,647.00, Design, consult, artwork & coordinate w/sign company for construction & install, Unit Price: $3,200.00, Lowest quote. Globe G-Xcel Firefighter Protective Sunbelt Fire $ 44,768.00 Clothing (Coats), Quantity: 16, Fairhope, AL Unit Price: $1,539.00, (Trousers) Quantity: 16, Unit Price: $1,259.00 HGAC Co-operative Awarded Contract Minutes of the Board of Commissioners – August 18, 2020, continued. Purchase of New Tile to be installed Brian-Holloway Floor Coverings $ 30,100.00 to walls and floors of restrooms Dothan, AL (men's & women's). Work will also include demo (and hauling away old tile & mudbed) Lowest quote 2020 International w/Tymco 600 Ingram Equipment $ 229,340.50 Sweeper, Purchasing using Dothan, AL Sourcewell cooperative contract # 120716-NAF, Replacing unit 9163 3521 Base Mounted Cabinet, Utilicom Supply Associates $ 148,163.00 Quantity: 12, Unit Price: $9,365.00, Norcross, GA Flex Rack Mount Controller, Wi-Fi, Caltrans, w/OMNI Software, Quantity: 12, Unit Price: $2,821.00, Freight Cost: $1,925.00, State of Alabama awarded contract Commissioner Kenward then moved for adoption of Resolution No. 2020-227, motion seconded by Commissioner Fleming and unanimously carried. Mayor Saliba introduced Resolution No. 2020-228 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Tyson Carter Alabama Recreation & Parks Association $ 632.00 Kenny Thompson Fall Workshop Orange Beach, AL Kevin Moore Hazardous Devices School Class C1:21 $ 6,030.00 Huntsville, AL Randall Morris Section Meeting of the American Society of $ 989.94 Civil Engineers Gulf Shores, AL Billy Mayes Electric Cities of Alabama 2020 Engineering $ 3,129.00 Chris Phillips and Operations Conference Allen McJunkins Hoover, AL Jessi Snell Albert Smith Alabama Police Academy $13,200.00 Brodie Adams Selma, AL Thomas Henderson Antqunita Reed Lateral/Refresher Academy $ 2,590.00 Anniston, AL Commissioner Fleming then moved for adoption of Resolution No. 2020-228, motion seconded by Commissioner Kenward and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Kenward and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Minutes of the Board of Commissioners – August 18, 2020, continued. Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS