Municipal Property Corporation - Golf Course

MEETING MINUTES Board of Directors Meeting Douglas Public Facility Municipal Property Corporation Tuesday, March 19, 2019, at 5:30 p.m. at Douglas Golf Course 1372 Fairway Drive Douglas, AZ 85607 1. Call to Order Meeting was called to order by Bosco Selchow at 5:30 p.m. 2. Roll Call Board Members present were: Francisco “Tachi” Durazo, Manny Robles came in a bit late, Ruben Robles, Ken Nelson and Kevin Alvarado. City Official(s) present were Juan Pablo Flores, City Attorney. Paula Shelton was absent and excused. 3. Persons wishing to address the committee in writing or verbally on any item not on the agenda. (NONE) 4. Report or update on current Balance Sheet(s) and/or Bank Balance(s), with possible Quarterly Report from City Finance Department (Luis Pedroza) regarding the current status of the subsidy. Bosco Selchow initiated the report by noting that pre-day deposit bank balances were $6, 800 and Juan Pablo Flores advised he had spoken to Luis Pedroza, who noted that the financials from Larry Moss for January 2019 had come in the day prior, and that he did have no time to update reported finances. The MPC management had requested a simple cash flow report from Larry Moss, and that MPC should report their options concluded Mr. Durazo. 5. Approval of Minutes for the Douglas Public Facility Municipal Property Corporation (MPC) for board meeting held on February 19, 2019. There was a motion by Mr. Durazo with a second form Ruben Robles to approve the Minutes for the Douglas Public Facility Municipal Property Corporation (MPC) board meeting held on February 19, 2019. With no discussion, the minutes were approved unanimously. 6. Information/Discussion, with possible Reporting/Feedback regarding action taken and status of Board action regarding the unimproved path between the private RV Park and the Golf Course parking lot. Bosco Selchow reported the rolling gate that controls the cart path to the Golf Course and also the private RV Park has been mostly closed with a limited opening to let golf carts through. Mr. Selchow reported that he spoke to the private RV Park caretaker and there was not opposition and all parties agreeing on the action. There has been no reported incidents relative the closing of the gate or vehicles still crossing through as Dave has been telling patrons that this is no longer allowed. Mr. Selchow also reported that owner has no opposition and that he has communicated with RV Park owner, Jim Schumaker directly on the concept, and all seem to be in agreement. 1 7. Information/Discussion, Reporting and possible Decision on standing report from staff regarding maintenance & condition and various other aspects of the golf course MPC facility to include rental and volunteers. Mr. Selchow reported on the status of volunteer with Mr. Flores suggesting that any decisions regarding the volunteers be made administratively. The status/condition of the rental property was reported on by Mr. Selchow and Mr. Flores and both noted that the rental property is not quite ready for rental as of meeting time. Mr. Forrest came in towards end of agenda item and reported on weed control measures being carried out and that weed control supplies along with seeds were ordered. Mr. Forrest continued on his report and mentioned that summer weed control will require more supplies to be ordered, and that currently watering for the course is performed 3 times a week for the front and back with green watering as needed. Greens are being mowed 3 times a week. Two mowers were reported down and that the John Deer’s tie-rod ends were ordered and the throttle cable for the other downed mower was being currently repaired. Robert Forrest then reported about the Sunsites golf course visit and that they have a long list of equipment that could be leased at lower than market price, and noted he had cut a lease deal for a spike type aerator and ‘seed- drill’ for 1 month for $500. The plan is to verti-cut, aerate, seed, fertilize and sand one green at a time, and possibly $1,000 worth of Bermuda grass will also go a long way. Discussion then turned to discuss an aerator that belonged to the City with MPC exchanging the tines on it. Borrowing a tractor from the City would be ideal and Mr. Selchow volunteered to try to make the engagement with the City in diplomatic manner. Mr. Selchow then took over reporting that inmates are working in numbers ranging from 2-4 and have worked on RV Park weeds and repaired leaks mainly due to faulty valves on 2, 8 and 17. Watering was reported as ongoing with back getting watered 2-3 times a week and also reported on weed control with more material ordered. Irrigation meeting was reported by “Tachi” Durazo while the WWTP undergoes expansion & testing and this will require reduced/curtailed water usage at the golf course while maintaining greens watered along with 1 time per week watering for course in Mid-May and that this should be manageable for MPC. Range cart and refreshment (beer) cart are currently not working and discussions for repairs were entertained. Upon conclusion of discussion a motion was made by Francisco “Tachi” Durazo and seconded by Ken Nelson to approve the lease of equipment from the Sunsites golf course for $500 for a 1 month period. Upon little to no discussion made, the motion was approved unanimously. The condition of greens, especially #12 was briefly discussed and the water issue on 12 has been cleared up with the only water issue remaining on 14. 8. Information/Discussion, Reporting and possible reporting on status of new Golf cart lease. It was reported that some final financing documents were needed before it could go to Council for approval and that it was too early to tell if spare carts could be purchased for spare parts or repairs. 9. Information/Discussion, Reporting and possible Decision on updating or possible changes to the facility’s website and report on status of ‘Douglas Golf Course & RV Park.com’. Golf Course information is currently available on the City’s website under the visitor tab. The ‘Douglas Golf Course & RV Park.com’ website was reported by Mr. Nelson that the domain name is owned outright through 2021, but that the website/page that had the content is supposedly deleted and for $169 per month for 1 year with a fee of $69 per month which was reported as ridiculously high. Ken Nelson noted that with his possible assistance a website could be and would cost around $22 per month that could be set up and populated with some content and photos through web.com General website topics were discussed and Mr. Nelson accepted the task of putting the page together at the cost of $22.95 per month through the web.com entity and Kevin Alvarado made a motion to approve with a second by Ruben Robles at the price noted, and the motion was approved unanimously. 2 10. Information/Update with a possible Discussion/Decision on current events, updates or concerns at the golf course since the February 19, 2019 meeting. Bosco Selchow reported on hall rental status with 1 event a couple of weeks ago, the City also had an event and noted the quinceanera issue is still outstanding. Mr. Selchow advocated to do away with these events do to wear and tear and liability and invited discussion. The group joined the discussion with various ideas and comparison of other events like weddings. In the middle of the discussion, Mr. Flores interjected and advised regarding Arizona Department of Liquor License and Control increased fines and enforcement efforts. Ruben Robles announced a tournament this upcoming Sunday and the Board appreciated his efforts of organizing tournament events. 11. Discussion and direction/consensus for items to be discussed at future meetings. Future meetings could include the quarterly report, the golf carts along with standing agenda item on maintenance, and the quinceanera issue. 12. Adjournment Motion made by Kevin Alvarado and seconded by Manny Robles to adjourn and meeting closed out at 6:49 p.m., with unanimous vote. Prepared by: _________________________________ Juan Pablo Flores, City Attorney 3