Municipal Property Corporation - Golf Course

MEETING MINUTES Board of Directors Meeting Douglas Public Facility Municipal Property Corporation Tuesday, April 16, 2019, at 5:30 p.m. at Douglas Golf Course 1372 Fairway Drive Douglas, AZ 85607 1. Call to Order Meeting was called to order by Bosco Selchow at 5:30 p.m. 2. Roll Call Board Members present were: Francisco “Tachi” Durazo, Manny Robles came in a bit late, Ruben Robles, and Kevin Alvarado. City Official(s) present were Jerene Watson, Interim City Manager and Juan Pablo Flores, City Attorney. Ken Nelson, Paula Shelton were absent and excused. 3. Persons wishing to address the committee in writing or verbally on any item not on the agenda. (NONE) 4. Report or update on current Balance Sheet(s) and/or Bank Balance(s), with possible Quarterly Report from City Finance Department (Luis Pedroza) regarding the current status of the subsidy. Mr. Flores reported that the report through February 2019 is accurate and up to date reflecting a subsidy of about $12K. Bosco Selchow noted that the subsidy sheet shows MPC is in better shape than last year. The subsidy figures note some small line items that were improperly formatted in terms of contracted labor being in a different section that golf personnel and also incorrectly assumed wages without reflecting the increase in minimum wage from 2019. ADOC labor was noted at over $5K but have not had expenses for DOC for 7 months and there was a DOC labor charge for $1,200 that was attributable to the Doc Labor day tournament. Food sales are noted at $10K, but these are high as they include money from Manny’s food sales, and for these reasons do to accurately reflect actual food sales. RV Park revenue and golf rounds played are down, and better control of players paying needs to be applied. The system software and bookings from Golf-Now do not provide advertisement or other financial benefits and contractual arrangement needs to be looked into. Ms. Watson received report on greens fees of about $21.50 with a cart and how fees relate to golf course conditions. 1 5. Information/Discussion, Reporting and possible Decision on standing report from staff regarding maintenance of the golf course MPC facility, equipment and water delivery system. Bosco Selchow reported the aeration process on greens is almost done on the back, with front awaiting service. MPC currently has tractor on loan from City using the brush hog with 2 mowers currently down and have current log book for the mower maintenance with checklist under use. Clubhouse maintenance is current with a recent computer upgrade. The rental should be ready to go by the end of the week and Ms. Watson was updated on the status of the rental recently fully refurbished. Water delivery will be cut back in May and this was briefly reported upon along with water leak updates. 6. Update regarding the status of new Golf Cart lease. The Council approved the Golf Cart lease and is being processed by the City’s Finance office, along with a report that old carts could not be viably purchased due to excessive price of $3.1K per cart offered by manufacturer. 7. Information/Discussion, Reporting and possible Decision on updating or possible changes to the facility’s website and report on status of ‘Douglas Golf Course & RV Park.com’. Kevin Alvarado reported that the website is up and running at roughly $22 per month with decent content also course is getting playtime on the City website under Leisure Services. 8. Information/Update with a possible Discussion/Decision on current events, updates or concerns at the golf course since the January 22, 2019 meeting. Tournament schedule was updated with 2 events reported for March & April and 2 more tournaments in the near future reporting good support and attendance by the public. General event discussions were presented regarding the Clubhouse along with Project Graduation coming up, with another event scheduled for April 27 and group reported still doing the Sundowner every Thursday and averaging around 20 participants coupling it with hamburger night. Douglas Days and Horse races were briefly discussed. Trespassers continue to be a problem despite postings at the golf course with brief discussions and suggested enforcement action. MPC Board Chair reported facility is down to 1 volunteer. 9. Discussion/Decision regarding whether Board will allow future Quinceanera events at the Club House. After lengthy discussion the Board noted that although the bar reaps significant benefit, the wear and tear is significant as well. After considering the pros and cons specifically by Tachi Durazo and Ruben Robles noting the vast expanse of the golf course facility, a motion was made by Tachi Durazo and seconded by Manny Robles to do away and suspend the Quinceanera functions at the clubhouse facility, the motion was approved unanimously (any such previously scheduled event will be honored). 2 10. Discussion and direction/consensus for items to be discussed at future meetings. The Board may be replacing Ms. Shelton, and the rental unit. 11. Adjournment Motion made by Kevin Alvarado and seconded by Tachi Durazo to adjourn and meeting closed out at 6:14 p.m., with unanimous vote. Prepared by: ____________________________ Juan Pablo Flores, City Attorney 3