Municipal Property Corporation - Golf Course
Regular MeetingDouglas, AZ · September 17, 2019
Minutes
MEETING MINUTES
Douglas Public Facility Municipal Property Corporation
Board of Directors Meeting
Tuesday, September 17, 2019, at 5:30 p.m.
at
Douglas Golf Course
1372 Fairway Drive
Douglas, AZ 85607
1. Call to Order
Meeting was called to order by Mr. Selchow at 5:31 pm
2. Roll Call
Board Members present were: Bosco Selchow, Ruben and Manny Robles (arrived at 5:35),
Francisco “Tachi” Durazo, Kevin Alvarado and new Board Member, Nick Forsythe. Absent and
excused was David Arzate. City Official(s) present was Luis Pedroza, City of Douglas Finance
Director. Robert Forrest, employee of the MPC was also present along with Board guest, Richard
Robles attending.
3. Persons wishing to address the committee in writing or verbally on any item not on the agenda.
Richard Robles commented on condition of the green on 18, that has improved in condition. Mr.
Robles would also like a better assortment of liquor at the bar, as he has noticed Tequila is largely
absent. It was reported that liquor comes in once a month from Phoenix and that the matter would
be looked into administratively.
4. Report on Balance Sheet and/or Bank Balance(s) update/report on current months for the Douglas
Public Facility Municipal Property Corporation.
The current bank balance is $15,000 with anticipated $7K tax bill electronic payment coming in
that will reduce that balance. The MPC Golf Chair reported entity is mostly current on bills and
that a bill from the Jeff Smythe period came in from NutrienAg Solutions, and it seems to be paid
in full.
5. Approval of Minutes for the Douglas Public Facility Municipal Property Corporation (MPC) for
board meeting held on August 20, 2019.
Motion was made by Francisco “Tachi” Durazo and seconded by Kevin Alvarado and the noted
minutes were approved as presented unanimously.
6. Information/Discussion, Reporting and possible Decision or direction pertaining to aspects
presented in the periodic standing report from staff regarding maintenance of the golf course MPC
facility, equipment and water delivery system.
The group discussed a report of foul smell and possible garbage on 17, and it was suspected the
water level got low, there was an algae spike thereby lowering the oxygen content and causing fish
to expire as many large fish were dead and floating.
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Mr. Selchow noted that the area will be cleaned and fish will be disposed of properly; next the topic
of the pond water being low and the pump on the back 9 has been picking up silt was discussed.
The pond may need to be dredged and the pumps may need maintenance and/or refurbishing. It
was noted that the electrical issue on the pump has been fixed, but not running optimally. It is being
operated manually as the control panel electronic board has been non-functional. The dredging was
pointed out as a priority by Mr. Durazo and Bosco noted that he has been told by City water
technicians that a direct feed to the pump from City water infrastructure would not be legally
compliant per ADEQ (cannot go from potable to non-potable water systems). Per Mr. Forrest, a
good quantity of fertilizer and rye grass has been ordered for the course and electric valves have
slowly been replaced with manual valves due to costs of valves themselves. Green on 6 seems to
be coming around due to seeding and bathrooms have been painted and look much better with all
mowers running at this point. The water on 14 seems to continue to be collecting and by number 8
the water collecting is due to a needed valve replacement. The green on number 6 and 9 will be
needing water and seed; and seems to have a volume of water issue at that point. Hand watering is
not an option per Mr. Forrest, but per Bosco changing sprinkler heads to smaller units requiring
less pressure to get better distribution may be a decent option. Bunkers seem to harden rather
quickly and may need to be allowed to go fully grass bunkers like at Fort Huachuca. It was noted
that Bosco, Ken Herbert and Nick Forsythe were recognized for their work in making the bunkers
playable. Computer issues have been prevalent at the facility and have been spotty for 3-4 weeks
with a system issue problem over the weekend reported by Luis Pedroza. IT staff has been spending
significant time at the facility and computer equipment has been replaced; along with AC
equipment upgrade/replacement.
7. Swearing in of new Board Member, Nick Forsythe.
Motion was made by Ruben Robles and seconded by Francisco “Tachi” Durazo to accept Nick
Forsythe as a new Board member. and seconded by Kevin Alvarado and the noted appointment
was approved as presented unanimously. This item was handled by Luis Pedroza with
documentation being signed and provided to the City legal department.
8. Information/Update with a possible Discussion/Decision on current events, updates or concerns at
the golf course since the August, 2019 meeting.
Current events to report include the Douglas Golf and Social Club having their major function on
September 28-29 with the Cochise College Rodeo team having a meet and greet on September 27,
a Friday with no fee being charged as long as the clean-p was adequate. On October 5th there will
be a DHS baseball team fundraiser tournament and a wedding reception as well, with October 6
being Scotty Babikey’s youth activities fund raiser tournament and on the 11th and 12th of October
the clubhouse facility will host a class reunion. The Labor Day Tournament went very well with
56 teams reportedly participating with the ice machine being the only component that did not
cooperate. The MPC facility is up to six (6) ADOC inmates as part of the labor crew, up from 5
although Bosco had only requested a 4-man crew, so this will have to be looked at per Mr. Selchow,
who also reported an employee had to be released. ADOC also wants to use the facility for periodic
training starting October 2019, and this has been approved administratively at no charge for now,
and closed with general conditions being discussed by the group. General security issues were
discussed by the Board.
9. Discussion/Decision with possible direction regarding the MPC Golf facility’s rental property
readiness condition, and possible lease/rental terms and rate.
Rental property is pending a walk through with minor finish work required and may need new
appliances.
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10. Discussion/Decision with possible direction regarding upgrade/remodel of the bathroom/laundry
RV Park facilities, as well as other potential amenities at MPC Golf facility.
The electrical upgrades to the RV Park estimates were received in the amount of $42,000 and this
would included pedestals at 50A that could service either side of parking area, and this was
discussed briefly. Board discussed approaching the IDA for funding on this and possibly irrigation
upgrade funding as well, and Tachi Durazo suggested to do a package approach with various bids
to the IDA and Mr. Pedroza agreed, and consensus was to use a licensed/bonded contractor. As for
the irrigation, Mr. Durazo noted the IDA may prefer a local contractor to do upgrades to promote
local employment. A defined scope of work and the schematics are important to program for the
irrigation system repairs/upgrade, and these may be possibly available from the City.
11. Discussion/Decision with possible direction regarding all aspects for the prospective formulation
and presentation of an MPC Golf proposal for funding from the City of Douglas IDA.
Most of this agenda item was discussed under 10 herein above.
12. Information/Discussion, with possible Discussion/Decision or direction Reporting/Feedback
regarding any aspect of the easement (liability and financial aspects included) on the unimproved
path between the private (previously known as Hidden Treasures) RV Park and the Golf Course
parking lot.
Mr. Selchow reported that the HOA complains about private RV Park patrons driving through the
housing development and that the owner of the private RV Park, Mr. Schumacher has asked for
permission for Golf Course to grant an easement to the private RV Park patrons to pass through the
Golf Course. The private outfit charges $100 less per month than the Golf Course RV Park, but has
less amenities that the MPC facility. Board consensus was to remain status quo and not provide
access, and deny access even during the county fair event. Mr. Durazo noted that at the August
2019 meeting Mr. Flores noted this was an opportunity for building revenue, but Tachi Durazo
noted that in Schumacher will not provide indemnity or lower his prices so as to not undercut the
MPC, then MPC should hold firm to insulate itself from liability and continue to deny access. A
motion was made to continue to deny access, as made by Manny Robles and seconded by Ruben
Robles, and the motion was approved unanimously.
13. Discussion and direction/consensus for items to be discussed at future meetings.
None were raised.
14. Adjournment:
A motion was made to continue to deny access, as made by Tachi Durazo and seconded by Kevin
Alvarado to adjourn at 6:32 pm, and the motion was approved unanimously.
Prepared by Juan Pablo Flores, City Attorney
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Agenda
PUBLIC NOTICE
BOARD OF DIRECTORS MEETING
FOR THE
DOUGLAS PUBLIC FACILITY MUNICIPAL PROPERTY CORPORATION
will meet
Tuesday, September 17, 2019, at 5:30 p.m.
at
Douglas Golf Course
1372 E. Fairway Drive
Douglas, AZ
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT (ADA), THE CITY OF
DOUGLAS DOES NOT, BY REASON OF A DISABILITY, EXCLUDE FROM
PARTICIPATION IN OR DENY BENEFITS OF SERVICES, PROGRAMS OR ACTIVITIES
OR DISCRIMINATE AGAINST ANY QUALIFIED PERSON WITH A DISABILITY.
INQUIRIES REGARDING COMPLIANCE WITH ADA PROVISIONS, ACCESSIBILITY OR
ACCOMMODATION CAN BE DIRECTED TO RENE MOLINA WITHIN 72 HOURS AT
520.417.7312, FAX 520.417.7143, 425 10TH STREET, DOUGLAS, ARIZONA 85607.
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AGENDA
Board of Directors Meeting
Douglas Public Facility Municipal Property Corporation
Tuesday, September 17, 2019, at 5:30 p.m.
at
Douglas Golf Course
1372 Fairway Drive
Douglas, AZ 85607
1. Call to Order
2. Roll Call
3. Persons wishing to address the committee in writing or verbally on any item not on the
agenda.
4. Report on Balance Sheet and/or Bank Balance(s) update/report on current months for the
Douglas Public Facility Municipal Property Corporation.
5. Approval of Minutes for the Douglas Public Facility Municipal Property Corporation
(MPC) for board meeting held on August 20, 2019.
6. Information/Discussion, Reporting and possible Decision or direction pertaining to aspects
presented in the periodic standing report from staff regarding maintenance of the golf
course MPC facility, equipment and water delivery system.
7. Swearing in of new Board Member, Nick Forsythe.
8. Information/Update with a possible Discussion/Decision on current events, updates or
concerns at the golf course since the August, 2019 meeting.
9. Discussion/Decision with possible direction regarding the MPC Golf facility’s rental
property readiness condition, and possible lease/rental terms and rate.
10. Discussion/Decision with possible direction regarding upgrade/remodel of the
bathroom/laundry RV Park facilities, as well as other potential amenities at MPC Golf
facility.
11. Discussion/Decision with possible direction regarding all aspects for the prospective
formulation and presentation of an MPC Golf proposal for funding from the City of
Douglas IDA.
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12. Information/Discussion, with possible Discussion/Decision or direction
Reporting/Feedback regarding any aspect of the easement (liability and financial aspects
included) on the unimproved path between the private (previously known as Hidden
Treasures) RV Park and the Golf Course parking lot.
13. Discussion and direction/consensus for items to be discussed at future meetings.
14. Adjournment
Posted September 13, 2019, at 4:45 p.m. by: Alma Andrade, Deputy City Clerk
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MEETING MINUTES
Board of Directors Meeting
Douglas Public Facility Municipal Property Corporation
Tuesday, August 20, 2019, at 5:30 p.m.
at
Douglas Golf Course
1372 Fairway Drive
Douglas, AZ 85607
1. Call to Order
Meeting was called to order by Mr. Durazo at 5:30 pm
2. Roll Call
Board Members present were: Ruben and Manny Robles, Francisco “Tachi” Durazo, David
Arzate and Kevin Alvarado. Absent and excused. Bosco Selchow City Official(s) present
was Juan Pablo Flores, City Attorney. There were no other non-member persons attending.
3. Persons wishing to address the committee in writing or verbally on any item not on the
agenda.
(NONE)
4. Report on Balance Sheet and/or Bank Balance(s) update/report on current months for the
Douglas Public Facility Municipal Property Corporation.
The bank balance per Kevin Alvarado was about $8K before any revenue generated over
the weekend was deposited, and anticipate decent revenues for September. Some general
discussion was had about the Labor Day Tournament preparatory protocol.
5. Approval of Minutes for the Douglas Public Facility Municipal Property Corporation
(MPC) for board meeting held on July 17, 2019.
Motion was made by Manny Robles and seconded by Kevin Alvarado and the noted
minutes were approved unanimously.
6. Information/Discussion, Reporting and possible Decision on standing report from staff
regarding maintenance of the golf course MPC facility, equipment and water delivery
system.
Mr. Forrest was not available for a report this date, and Mr. Durazo reported most of
equipment is operational, but that the John Deere tractor may be down again with a need
to remind staff to gentle handle the equipment. The pump for the back nine were functional
once again by Monday morning, with some minor electrical repairs being performed, and
that management rented a water buffalo for the weekend. A limited attendance tournament
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will be held this weekend and then the back nine will be closed by Mr. Forrest until the
Labor Day tourney. It was reported that the emergency back nine watering did pay some
dividends.
7. Swearing in of new Board Member, David Arzate and discussion/direction with possible
direction on recommendation of Nick Forsythe for consideration for appointment by Mayor
& Council, for the final member vacancy on the board.
Mr. Arzate was sworn in by Mr. Flores as a new member, and then the general consensus
by Board was to recommend Nick Forsythe be recommended for Council appointment to
the Board.
8. Information/Update with a possible Discussion/Decision on current events, updates or
concerns at the golf course since the July, 2019 meeting.
The floor painting was reported to have improved the bar brightness and welcoming
aspects; and that the new sign at the entrance was reported to have been well done and is
attractive. Minor mischievous activity was reported at the facility and hall rental activity
for a 50-year high school reunion was reported to be scheduled for October 2019, and
another event for the weekend following the Labor Day tourney, along with other events.
RV Park fees were suggested for future board agenda item and discussion. Brief
information was given to the Board by Mr. Flores about the private RV Park access
(currently may have access issues), and noted there is no permission or easement for the
private folks to RV rigs to drive thru the golf course and how this presents a revenue
opportunity for the Board.
The HOA roads are private and the Board has an opportunity to negotiate some type of
access agreement that could iron out all pending access issues. In the past, the MPC had an
agreement with the private RV Park owner and for these reasons Mr. Durazo noted that the
Board may want to discuss the matter and various attendant liability, and financial aspects
of the concern.
9. Discussion/Decision regarding on the Labor Day golf tournament, as well as possible
discussion/decision with possible direction regarding the MPC Golf facility’s rental
property readiness condition, and possible lease/rental terms and rate.
The group engaged in a general discussion about the tournament and how there are
currently 56 teams are signed up, and the adequacy of the facility seating capacity, the
girls’ softball team will put on a breakfast with a big cook out on Sunday night. Tent
location(s) and installations for 5, 8 and possibly 12 holes were suggested to provide shade
during the wait time and other measures to speed up the process due to varying golf flight
participation was also extensively discussed. Kevin Alvarado volunteered to contact
Rhiannon and the distributor for a possible tent loan for the tournament.
Mr. Arzate suggested modernizing and remodeling the bathroom/shower facilities to help
the marketing efforts and winter visitor campaign for the facility. No information is
available on the readiness of the on-premises rental & some mention of the pending
cosmetic, cleaning and painting issues were made by Kevin Alvarado.
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10. Discussion and direction/consensus for items to be discussed at future meetings.
The RV Park laundry/bathroom facilities and amenities for install or possible remodel,
readiness on the on-premises rental property.
11. Adjournment
Manny Robles made a motion to adjourn, with David Arzate seconding the motion and
thereafter the meeting was adjourned unanimously at 6:18 p.m.
Prepared by Juan Pablo Flores, City Attorney.
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STATE OF ARIZONA
: ss
COUNTY OF COCHISE
I NICK FORSYTHE, do solemnly swear (or affirm) that I will support the Constitution of the Unites
States and the Constitution and laws of the State of Arizona, that I will bear true faith and
allegiance to the same, and defend them against all enemies, foreign and domestic and I will
diligently and honestly administer the affairs of the Douglas Public Facility Municipal Property
Corporation Board as a member of the Board of Directors for the City of Douglas, Arizona and I
shall not knowingly violate or willingly permit to be violated any of the provisions of law
applicable to the corporate body I serve, so help me God (or so I do affirm).
Subscribed and sworn to before me this 17TH day of September, 2019.
___________________________
NICK FORSYTHE
____________________________
Notary Signature
___________________________
Notary Seal noting that:
Commission expires:
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