Municipal Property Corporation - Golf Course

MEETING MINUTES Douglas Public Facility Municipal Property Corporation Board of Directors Meeting Tuesday, October 22, 2019, at 5:30 p.m. at Douglas Golf Course 1372 Fairway Drive Douglas, AZ 85607 1. Call to Order Meeting was called to order by Francisco “Tachi” Durazo at 5:38 pm 2. Roll Call Board Members present were: Ruben and Manny Robles (arrived at 5:35), Francisco “Tachi” Durazo, Kevin Alvarado and Nick Forsythe. Absent and excused was Kevin Alvarado, Bosco Selchow and David Arzate. City Official(s) present was Juan Pablo Flores, City Attorney, City of Douglas Finance Director. Robert Forrest, employee of the MPC was also present along with Board guest, Richard Robles attending. 3. Persons wishing to address the committee in writing or verbally on any item not on the agenda. (None) 4. Report on Balance Sheet and/or Bank Balance(s) update/report on current months for the Douglas Public Facility Municipal Property Corporation, as well as discussion on preliminary audit issues for the MPC Golf. Financial updates were not available as these are usually in the hands of and presented by Kevin Alvarado, who was absent. Mr. Flores offered a report on the audit issues for the MPC Golf, as he was requested to do so by Mr. Pedroza. In the report presented to the Board, Mr. Flores explained that the major issue is that the daily deposits are not being recorded on a daily basis, and are merely reported on a monthly basis. Mr. Durazo spoke briefly to confirm issue and Mr. Flores suggested it could be resolved as an administrative measure. 5. Information/Discussion, Reporting and possible Decision or direction pertaining to aspects presented in the periodic standing report from staff regarding maintenance of the golf course MPC facility, equipment and water delivery system. Mr. Durazo expressed the need to come up with an Action Plan for the MPC Golf Facility to be ready shortly after the holidays that will have the facility in good shape by the fall highlight tournament. Tachi noted that the plan needs to be prepared pragmatically and with plenty of time so as to prevent last minute preparation work in the fall, and Nick Forsythe noted the Action Plan needs to be made in conjunction with and with input from Robert Forrest. Mr. Durazo commented that the invading grasses 1  (Johnson grass) on the greens are problematic due to unpredictable green speeds, and the depletion of the bent grass is problematic; and he went on to say that the standing water issue on 14 should be resolved by backfilling the depression. Some watering issues were also discussed in 9. And Manny Robles acknowledged the issue. There was a motion to meet with Mr. Forrest to come up with an action plan going forward to bring about critical issues and golf course improvements, maintenance, practices and upgrades as made by Nick Forsythe and it was seconded by Ruben Robles and the motion was approved unanimously. Mr. Durazo noted he will have to get Bosco Selchow to help with the implementation of the Action Plan. Ruben Robles noted that setting cups may also be an issue, as well as green conditions and standing water; and he also suggested the shack at 15 needs to be cleared up and removed if not needed. 6. Information/Update with a possible Discussion/Decision on current events, updates or concerns at the golf course since the September, 2019 meeting. Back nine vandalism issue and the constant stealing of flag pin on 17 along with various solutions to prevent trespassers, like posting signs and talking with the apartment complex manager or the HOA to have people educated on does and don’ts at the golf course by outside parties on the course. There was a tournament on the 13th of October with decent turnout, with another programmed for the pre-Thanksgiving timeframe with commendations going to Ruben from Tachi for a job well done arranging tournaments. 7. Discussion and direction/consensus for items to be discussed at future meetings. Items were suggested for an Action Plan, rental, along with RV Park pricing and RV Park easement update by City staffers. 8. Adjournment A motion was made to continue to deny access, as made by Manny Robles and seconded by Nick Forsythe to adjourn at 6:00 pm, and the motion was approved unanimously. Prepared by: Juan Pablo Flores, Douglas City Attorney 2