Streets Committee

Meeting Agenda Date & Time: 8/5/2026 6:00 p.m. Location: Village Hall Type of Meeting/ Purpose (Regular, Special, Emergency): Streets-Regular Meeting Members: CJ Gadosik (Chair), Harold Rozak (2nd Chair), Mayor Terry Lindeman Staff/ Officials: Sean Martin (Assistant Street Superintendent), Christina Mambourg (Village Admin.) 1. Call to Order  Motion & Time Called to Order: ____________________________________________  Members Present: ____________________________________________  Staff/Guest(s)/Presenter(s)/Citizen(s) Present: ____________________________________________  Motion to Excuse: ____________________________________________ 2. Guest Comments & Presentations  Scheduled Guests/Presentation Topics:  ____________________________________________________________________________ 3. Superintendent Reports  Insert any new proposals, community feedback, or committee concerns: o Standing Item (see attached): Monthly Streets Department Report 4. Administrator Report  Insert any new proposals, community feedback, or committee concerns: o Standing Item- Budget Utilization: This and other applicable lines available for review in meeting per most recent financial statements. Motions carried are subject to available funds. 5. Old Business  Insert any progress on prior proposals, community feedback, committee concerns, motions etc.:  Attach. Motion to approve minutes from 7/1/26 (Regular meeting), ____1st, ____2nd, Roll Call: _________________________pass/fail (circle one). Any abstains/notes:_____________  Leaning wall at Ridgetop and Church: Fence removed (interim cones placed and resident notified), trees being coordinate (+liability release), replacement to begin 8/10/26)  New Street Garage (Parcel:17-01245.000): Verified cost, contract executed and feedback from last meeting provided to architect who is revising designs accordingly and building all other designs expected back by next streets meeting.  Street Paving Plan for 2026: contract basin build & restore complete, motor pave complete, chip sealing of hilltop and pavilion #2 anticipated mid Aug.  Sign replacement program: Full sign order completed (through Co-op Purchasing). Custom wayfinding sign (ordered separately from Econosigns in blue & white w/ Doughboy in top middle): Draft for approval TBA in meeting  Ord. 351.03 3-6 parking: Recommend Amending 351.03-(a)7(2): Completed. Thank you Streets Committee for supporting.  Sidewalks: Patching & Grinding: Anticipate the one-week rental trial period in Jul-Aug.  Attach. Streets Maintenance SOP (see attached): Review and discuss  Vineyard Culvert Repair: Completed   Season Overview Updates: We have mastic still, do Valleyview & reorient our list below? Still Box blade with twp. this yr? Remaining funds this year for street maint. Per Rittman micro-grinding works well. o Rest of pressure washing (1 day) o Valleyview pipe job (while school is out) (1 week) o Painting/Striping (1 week, before schools back in session) (1 week) o Frey ln pave (3 days) o Sidewalk grinding (Portage, Clinton +front of coffeehouse, Marion) (1 week) o Pave concrete corners of chestnut and frederick (1-2 days) o Clean Northwood & Maple retention ponds (2-3 days) o Basin repair (vineyard) (1 week) o Pipe Jobs/Basin Repairs (8-10 weeks), o Paving or box blading (3 weeks) o Painting again (1 week) o Signs (whenever its raining)  General 5 year plan review: 2027: Old Town +Pine + E Marion (drag + CS), 2028: Valleyview Dev (Hot mix/ CS), 2029&2030: Vineyard Dev. (Motor pave, could exceed usual budgetary limits) 2030: Portage & Gates (Mill + fill).  TABLED: o Corp. Limit Sign Refresh: Corp sign, Parking Ban, Shade Tree USA, Contractor Registration, No Soliciting w/out permit [(Clinton, Portage (2), Elmwood, Gates, Collier, Church, Jackson, Maple, Valleyview, Calaboone (2), SPAREs (2)] o Crack Seal Program: Will resume spring 27’, one quote to outsource received thus far. o Attach. Portage & Church Resurfacing Project (AMATS-STBG Block Grant): Preparing to pull RFQ/Quotes for design engineering. o Enbridge gas line replacement project: Phase 1 Complete (restoration through May), Phase 2 work in Jun-Aug (restoration now through Sep). Questions/comments/concerns call Village Admin/Zoning Inspector, we’re connected with Enbridge Project Manager. o Attach. Silver Creek Streets & Signage: Working Stop Work order items still. Engineers recommend road repairs once majority of development is in. o Attach. Doughboy intersection: Traffic research/study continues. Consider all of main strip to be pedestrian access (Chipp Blue) from Doughboy to Docs, MPH 15 (promote econ dev + ped safety), change Marion light back to stop sign also promote slow drive down drag + more cost effective to maintain and reinforces our small town USA charm. o Maple & Portage backfill, sign and post to mark off w/ delineator on the corner due to bridge out near Galehouse, County is rerouting traffic.: Awaiting final repair for Oct 26 post roundabout traffic detour. 6. New Business  Insert any new proposals, community feedback, committee concerns, motions etc.:  Citizen request for “No Outlet/ Dead End” signs where needed in Vineyard Dev (especially Catawba + Vineyard children play often here)  Request: “Motion to enter Executive Session for personnel inviting Village Admin and Streets Superintendent”  Motion to resume Regular Meeting of Streets at ____(time) & Actions (if any):  Annual Approval of Leaf Pickup Schedule  Make brush rules require 3 twined bundles?  Stop for pedestrians signs on N. Portage? Notes: 1. Please prioritize items underlined. 2. Attachments (e.g. “Attach.”) for TABLED items will not be provided at the meeting. Page 2 of 3  Meeting Agenda  Attach. Pavement Analysis Proposal: Recommend only if PCI is needed, we can build tracking ourselves.  Request: “Motion to ratify authorization of Petit Purchase Requisition for $11,000., to repair Hilltop Dr. basin, Howard street due to water line break repairs and miscellaneous concrete work in town including curb repairs.”  Mowing at Four Corners The Streets Department expressed concerns about having to use a push mower rather than a riding mower. We currently have summer help only three days per week, and mowing and trimming takes approximately 3.5 days at a minimum. This may lead to a broader discussion about creating a utility/maintenance position that could assist all departments with seasonal mowing and general maintenance tasks (painting, minor repairs, etc.). This discussion arose after a report of rocks damaging nearby siding. For now, staff is policing the area before mowing, keeping the discharge flap down, directing clippings away from the home, and using a push mower for added safety.  MESA has asked whether, if they are not setting up in the park, they could instead set up elsewhere in town during our community yard sales or other Village events. Thoughts? I will take to Economic Dev/ Streets.  Install PVC w/ cap for signage at bandstand and V Hall 7. Public Comment  Open floor for any members of the public who wish to speak (time limit may be applied as needed):  ____________________________________________________________________________ 8. Adjournment  Confirm next meeting date: 9/2/26 at 6:00 p.m. Village Hall.  Motioned By / Second By / Vote: ____________________________________________________________________________