Water & Sewer Committee

Water & Sewer Department Meeting Agenda Date: 7/23/2026 Time: _________________________ Location: Village Hall Type of Meeting/ Purpose (Regular, Special, Emergency): Regular 1. Call to Order  Members Present: Mark Hammer, Chair; CJ Gadosik, 2nd Chair; Mayor Terry Lindeman  Staff Members: Stephanie Petit, Utilities Clerk; Christina Mambourg, Village Admin; Mark Lightner, Utilities General Manager  Members Absent (Excused/Unexcused): _________________________  Public Present: ____________________________________________ 2. Guest Comments & Presentations  Introduction of Guests: o The Garland Company, Brendan Donnelly & Jimmy Holmgren & Steve (full-service roof construction) o Erik Pietras (RCAP) Sewer Rate Study Presentation. Affordability/ Impact Fees/ Capacity Fees/ Stormwater Fee/ Special Assessments/ Tap In Fee is low. What is the Water Study discount? 3. Clerk Report  Meter Replacement Program: On hold for Valve & hydrant excising programs. Will resume fall 2026 4. Utilities General Manager Report  Water Plant: operationally efficient; Working through NOVs:  Bulk Brine Tank: Will be completed by end of August  Cross Connection Surveys: Work in progress due 11/26  TABLED: Water Rate Study  Water Distribution: Tower inspections: Completed; Working through NOVs:  Documentation: All items are Complete (including prioritizing what to budget).  24mm Non-Corrosive Mesh (+ Internal tank inspection): Completed.  Sewer Plant: Working through the NOVs,  Clari Wier wall Modification: Preparing a OPWC grant, due Oct 2027  Sewer Rate Study: Completed. Note(s):Will help with grants for Expansion Project.  Collections: Collier Lift station panel replacement: Pump Doc Control Panel installed. Permits secured. Coordinating Millersburg Control Panel, Oh Edison power pole installs, Generator install and final cut over and decommission of old generator/power component. Recommend 3-hour round to continue if over 2 hours worked, otherwise 2-hour round for checks of all lift stations on weekends moving forward.  Equipment: Hidden Pond Spare Pump: Estimate received. 16” saw motor locked up, replaced with a 20”. 5. Administrator Report  Budget (Any motions passed in this or any meeting regarding finances are not guaranteed and subject to budget allocation confirmations): o Water Operating: $322,112.15 o Sewer Operating: $414,698.66 o Water Line Capital: $241.472.2 o Sewer Capital: $449,104.36 o Water Plant: TBA $205,741.02 o Sewer Debt Service: $85,483.  o Water Tower Repairs: $14,895.72 o Grinder Pump Maintenance: 5,569.24 o S. Well Field & Repair Loan Repayment: $9,567.34 o Pump Station Assessment: $89,976.64  CLOSED: Water Tower/ Elevated Tank Cleanings: COMPLETED. Rolling 3-year basis will be checked for need and budgeted accordingly for the following FY (tracked via our Leadership Team Excel). 7. Old/Standing Business  Sewer Plant Roof Specifications for bid: Work with a full-service construction company or have architect design? Will be required to go out to public bidding (>$75k).  Preliminary Engineering Report: calculating sewer line elevations and lat./long. coordinates. Special Sewer meeting will be scheduled in the near future.  Hydrant Repairs: Ordered, being built for 8-10 weeks.  Lead and Copper Rule Improvements (LCRI): All lines are required to have material verified. Will need to budget potholing at 10% for the next 1- years beginning 2027/ or a all-in-one contract for best rate. Will begin pulling quotes. For now pushing private side info/ verifications and tagging doors as needed. Will then pivot to predictive modeling & pot holing for public side.  NPDES Permit renewal being prepared, Due May 1st: Submitted, will advise any follow up questions/concerns once received.  HB92: Unpaid Water, Sewer and Trash at Rented Properties: being monitored. Currently with the Senate committee.  TABLED: Purchasing Authority & Expenditure Thresholds Policy: Being reviewed by Solicitor. 8. New Business  Pete Petit 63,000 gal. leak forgiveness ($700-$800) request.  Motion to ratify Olsen expenditure over $5000 of Bulk brine Tank Hatch Build and Replacement $6580.  Allow and charge local businesses to put flyers in the monthly bill inserts?  Tony Ireland (Buckeye State Pipe Rep) visit; discussed benefits to cellular meters. 9. Adjournment  Confirm next meeting date & time: Thu. Oct. 22, 2026 – 4:00 PM, Village Hall  Adjournment Timed: _________________________