Fanny Chapman Pool Board

Fanny Chapman Pool Board of Managers Minutes of the Meeting April 27, 2026 Attending: Alan Braverman, Rebecca Masters, Amy Parenti, David Ricci, John West, Sarah Yakubic. Also present were Pool Manager Drew Sterner and Borough Liaison Caroline Brinker Absent: Brian Lange, Lori Howard, Mike Petrakis The meeting was called to order at 7:00 P.M. by Dave. Dave and Caroline introduced Kathy Brown, Coordinator and Chair of the Doylestown Dog Park. Kathy thanked the Board for the annual Fido Float Event that is a fundraiser for the Dog Park. She officially requested that the September 12, 2026, event would support the Dog Park. The Board had approved of this event and stated it would support the Doylestown Township Dog Park. Approval of the Minutes The minutes of the March 23, 2026, meeting were reviewed. Alan made a motion to approve the minutes, the motion was seconded by Becki, and the minutes were unanimously approved. Finance – Brian, Mike, Sarah The Board reviewed invoices totaling $13,843.02. The invoices paid were standard expenditures and budgeted costs. Sarah asked who the credit card service provider was. Caroline stated it was FirServ, and membership and program registration fees comprised most of the pool transactions. Sarah will research to look for a nonprofit provider that may reduce transaction fees. Sarah asked if Board members were covered under the pool’s liability coverage and Caroline explained it all falls under Doylestown Borough’s Public Office Liability coverage. Operations – John, Alan John and Alan will continue to communicate with Drew to best support Drew’s needs. Main Pool Floor concrete repair bid results: James Dougherty from Gilmore & Associates presented the bid results. Two Bids were received and opened publicly April 14th: 1. USA Construction, LLC Base and Alternate Bid total $259,660. 2. Main Line Commercial Pools, Inc. Base and Alternate Bid total $456,539.60. After a lengthy discussion and review of each bid, Dave asked for a motion to award the bid. John West made a motion for the recommendation to award the bid to USA Construction, LLC, pending final engineer due diligence and the Borough Solicitor’s final review. Alan Braverman seconded the motion passed 5-1. Those in favor: Dave, Alan, Becki, John, Sarah. Those against: Amy. Programs – Lori, Becki, Dave, Alan Becki contacted (2) YMCA Aqua Aerobics Instructors, and each are available to teach 1 day a week this season. Becki will continue to find an additional instructor to expand the program to 3 or 4 days per week due to its popularity last season. Drew said he could increase the classes from 2x to 3x per week or stack classes. This could start in August after the Swim and Dive Team season is completed. Personnel – Lori, Dave, Mike Drew provides a staffing update in his pool manager’s report. Long Range Planning – Brian, Mike, John, Drew, Lori The immediate project remains the main pool concrete floor repair to be completed this year. John asked the Board about the possible establishment of a sub-committee to explore pool projects that would enhance the members’ experience, examples including a snack bar, slide, jungle gym, etc. Caroline reported that the instructional pool project was the result of member feedback. A discussion about the potential of lower lesson registrations due to a decreasing youth population and the possibility of the swim team relocating to a new pool that may be built in the future. Each scenario would impact membership so future enhancements could maintain registration. John will work to develop a membership email/survey. Community Project Subcommittee update – John from the Y is expected to meet with Drew on site in late Spring to gather measurements and specific data needed to develop a more detailed pro-forma for the project. Membership Rules –Becki, Amy, Sarah Nothing to report. 100th Anniversary Celebration – Amy, Becki Becki asked the Board where the initial 200 commemorative tile can be stored and how the sales will be managed. Caroline stated a separate revenue line can be created to track sales. Drew and James Sandlay will develop social media platforms for tile sales. Caroline confirmed the purchase of the tiles was covered in the budget and it was assumed the awarding of some complimentary tiles. Becki said the Scavenger Hunt is scheduled for the beginning of the 2027 season, and the winner will receive a free membership. The Committee will seek additional sponsorship. They are also planning on 1-2 Dive in movies during the 2027 season. Becki recommended signage for all pools to depict the name of each pool be ordered before the event, as the pool names honored historical patrons and donors. Pool Manager’s Report – Drew Drew reported total revenue was about $50,000 higher than last year at this time. Family memberships are 850 as of last week, above last year. The pool is fully staffed, and the onboarding of 75 employees is in progress. The first orientation was held. There are 5 new assistant coaches for this season, Paige McKenzie as Dive Meet Director, and Sarah Staudenmeier as Head Coach. Drew included the Sound System Proposal from World Wide Stereo. Drew will contact one more provider. Once a bid is approved the system should be installed in early June. Drew provided the current Emergency Action Plan with marginal changes made for contact updates. The Borough reviews the plan every few years and the plan is reviewed annually for needed revisions. Don Kelly is close to completing all off-season work. Financial Assistance requests will be reviewed during the Executive Session. Swim Team Parents’ Report Sherry provided the March and April Parent Board minutes for Board review. Meeting highlights included the season starting with a review of cap and swimsuit inventory and supplies needed for the Team Social and Spirit Sales. Important dates; Tryouts are May 26th and 28th, the Parent Meeting and Team Social will be combined and held June 6th, and Fanny Fest will be held July 12th with no rain date. The Season Dine and Donate with Lucatelli’s on Tuesday, June 9th. Sherry reported that the parent survey had a 60% response rate and was primarily positive and included requests for more snacks and Food Trucks at the events. Rita’s, Spuddy & Tom’s Coffee trucks will attend most events. Sherry said the By Laws were amended in 2025 but not reviewed by the Pool Board. Caroline will email a copy to the Board before the next meeting for review and discussion and approval will be added to the May agenda. The next meeting will be held April 16th in the library. Correspondence – None Old/New Business - None Public Comment – None The Board moved into the Executive Session. Executive Session – Membership Assistance Requests Adjournment Following the Executive Session, Alan made a motion to adjourn the meeting; Amy seconded the motion and the motion to adjourn was unanimously approved at 8:16 PM. Respectfully submitted, Lori Howard