Fanny Chapman Pool Board Meeting

Fanny Chapman Pool Board of Managers Minutes of the Meeting November 25, 2024 Attending: Brian Lange, Alan Krach, Amy Parenti, Rob Purdy, David Ricci, Lori Howard, Mike Petrakis and Rebecca Masters. Also present were Pool Manager Drew Sterner and Borough Liaison Caroline Brinker Absent: Also in attendance was Sherry Petrakis, Swim and Dive Team and Student Member James Shandlay, and Beverly Walton. The meeting was called to order at 6:59P.M. by Brian. Approval of the Minutes Brian noted that per procedure, he should have asked Alan, as Vice Chair, to lead the October Board meeting in his absence instead of Rob. Alan as Vice Chair is the appropriate sub for Brian. Brian apologized to Al and the Board for any confusion. The minutes of the September 23, 2024 meeting were reviewed. Dave made a motion to approve the minutes, the motion was seconded by Becki, and the minutes were unanimously approved. Finance – Brian, Alan & Rob The Board reviewed invoices totaling $18,818.10. Alan reported the invoices paid were routine expenditures and budgeted costs. He noted the year end services and repairs by Don Kelly. Caroline noted the budgeted 2024 Swim and Dive Team expenditures of $13,036.31 that are offset by the Fanny Fest revenue of $7,135, for a net for a net expense of $5,901.31. Al made a motion to approve payment of the invoices, the motion was seconded by Amy, and the motion to approve payment of the invoices was unanimously approved. Caroline noted the 2025 Preliminary Budget was approved but may be adjusted after the Executive Session. Operations – Alan & Rob Alan said there was nothing to report, the pool area is closed for the season and Drew will provide an update in his report. Programs – Lori & Becki Lori and Becki had nothing to report. Personnel – Rob and Lori Becki is reviewing and will provide recommended edited versions of the current job descriptions. The edited versions will be held until the Parent Board Sub Committee review has been completed and any additional changes can be included. Then the descriptions will be incorporated for the 2025 season. Brian provided reported the committee has held 4 interviews to date and will complete 2 more shortly with representation from the Pool Manager, Coaches and Parent Board members. The committee goal is to complete a final review of the feedback from all participants and provide recommendations for the Pool Board at the January meeting. Publicity/Marketing – Amy & Dave Amy and Dave communicated there was nothing to report. Long Range Planning – Alan Alan had nothing to report- he will meet with Drew and Mike in the New Year. Membership Rules –Becki Becki had nothing to report. 100th Anniversary Celebration – Rob, Amy, Becki & Alan Rob provided an update of the committee’s activities. A mission statement for the event is being drafted and an email has been established. Becki is researching event sponsors and tile designs. Amy is looking at historical markers and is in communication with the Historical Society. Al will be creating an attendance list that will include local politicians and people with a historical connection to the pool and teams. Lori will assist in preparing an overall budget for the event. The committee noted the need for an event planner. Caroline will give Becki the Borough event planner contact. Al noted that his Board term ends the end of 2025 and should there be a replacement for his position. Brian noted Al’s historical perspective is highly valued and would hope that Al would remain on the committee after his term ends, along with others whose term ends before the event in 2027. Pool Manager’s Report – Drew Drew presented a detailed Pool Manager’s report. Caroline confirmed that the hourly rate increases for the instructors and guards had been included in the 2025 preliminary budget as well as the salary hourly rate increases. Drew reported that the septic and sewer line project was completed today, November 25th. Additional off season work completed includes the remaining painting of the filter room and outer door frame, the upper pool leaks repairs and the replacement of the diving pool expansion joint. The annual year end winter storage tasks have been completed. Drew is waiting to hear from Thompson Networks about the SSID Single network. Drew said Jim Dougherty, of Gilmore & Associates, was in contact with him about next steps for the main pool floor project. Jim did not seem comfortable with providing direction of how to proceed. Drew was planning to contact additional contractors to provide options/ideas for the replacement of the main pool floor project and how best to proceed. Brian asked Caroline for direction and Caroline confirmed that Gilmore is the appointed engineer for the Borough and they should be able to recommend how to proceed if they do not have the expertise. Drew will hold on any further research and wait for Caroline’s report back. Drew made a future recommendation for the replacement of the current record board with an updated electronic version. Swim Team Parents’ Report Sherry had no formal updates as the next Parent Board meeting is in March 2025. Sherry thanked Dave and Lori for meeting with her and said she will provide additional details for the interview notes provided to her. Correspondence –None Old/New Business – None Adjournment - at 7:27 pm, the meeting was adjourned to Executive Session to discuss Personnel. The meeting will reconvene as there is an expected motion following Executive Session. Executive Session - Personnel The Board came out of Executive Session ended at 7:59 pm to take action. Brian reconvened the second meeting of the monthly Fanny Chapman Pool Board of Managers at 8:00 pm. Rob made a motion to present Drew Sterner with a $4,000 bonus in recognition of his 2024 service, and to adjust the 2025 preliminary budget to include a 20% increase to Drew’s current $30,900 salary and the motion was seconded by Amy. The motion to provide Drew a $4,000 2024 bonus and a 2025 20% salary increase to his current salary was approved by a majority vote. Caroline will make the adjustment to the 2025 preliminary budget and the 2024 bonus payment will be processed in December. Al made a motion to adjourn, Becki seconded the motion and the second meeting of the Fanny Chapman Pool Board of Managers was adjourned at 8:11 pm. Respectfully submitted, Lori Howard