City Council & Board of Adjustment Regular Meeting

City Council & Board of Adjustment Regular Meeting City of Dripping Springs Council Chambers 511 Mercer Street - Dripping Springs, Texas Tuesday, September 03, 2024, at 6:00 PM MINUTES CALL TO ORDER & ROLL CALL With a quorum of City Council members present, Mayor Foulds called the meeting to order at 6:02 p.m. City Council Members Mayor Bill Foulds, Jr. Mayor Pro Tem Taline Manassian (Absent) Council Member Place 2 Wade King (Absent) Council Member Place 3 Geoffrey Tahuahua Council Member Place 4 Travis Crow Council Member Place 5 Sherrie Parks Mayor Pro Tem Manassian and Council Member King were not present Staff, Consultants, & Appointed/Elected Officials City Administrator Michelle Fischer Deputy City Administrator Ginger Faught Deputy City Administrator Shawn Cox City Attorney Laura Mueller Deputy City Attorney Aniz Alani City Secretary Diana Boone DSRP Manager Emily Nelson Parks & Community Services Director Andy Binz Visitors Bureau Manager Pam King IT Director Jason Weinstock Emergency Management Coordinator Roman Baligad Community Events Coordinator Johnna Krantz People & Communications Director Lisa Sullivan PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Foulds. PRESENTATION OF CITIZENS A member of the public that wishes to address the City Council on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the City Council that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak regarding issues not on the agenda and two (2) minutes per item on the agenda and may not cede or pool time. Those requiring the assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the City Council must present the documents to the City Secretary or City Attorney providing at least seven (7) copies; if seven (7) copies are not provided, the City Council will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Mayor may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff. David Douglas, Lindsey Thomas, and Kirsten Hammersley spoke concerning the Dripping Springs Mountain Bike Club. Eugene Foster spoke in regards to the Stephenson Building Plan. PROCLAMATIONS & PRESENTATIONS Proclamations and Presentations are for discussion purposes only and no action shall be taken. 1. Proclamation of the City of Dripping Springs recognizing Brenda Medcalf's 19 years of service and declaring September 10, 2024, as "Brenda Medcalf Day" in the City of Dripping Springs, Texas. Sponsor: Mayor Bill Foulds, Jr. Council Member Parks read the Proclamation and presented it to Brenda Medcalf’s family. 2. Proclamation of the City of Dripping Springs proclaiming the month of September 2024, as “National Preparedness Month” in the City of Dripping Springs, Texas. Sponsor: Council Member Geoffrey Tahuahua Council Member Tahuahua read the Proclamation and presented it to Emergency Management Coordinator Roman Baligad 3. Proclamation of the City of Dripping Springs proclaiming the months of September - November 2024 and March - May 2025, as "Lights Out Migratory Months" in the City of Dripping Springs, Texas. Sponsor: Council Member Sherrie Parks Council Member Parks read the Proclamation and presented it to Community Events Coordinator Johnna Krantz. 4. Presentation regarding the proposed Municipal Budget for Fiscal Year 2025. This item was presented by Deputy City Administrator Shawn Cox. No action was taken. Presentation is on file. CONSENT AGENDA The following items will be acted upon in a single motion and are considered to be ministerial or routine. No separate discussion or action on these items will be held unless pulled at the request of a member of the City Council or City staff.  5. Approval of the August 20, 2024 City Council meeting minutes. 6. Approval to authorize City Staff to exceed $50,000.00 worth of purchases from Tellus Equipment Solutions for the Purchase of a Utility Vehicle that was budgeted for the Visitors Bureau in Fiscal Year 2024. Sponsor: Mayor Bill Foulds, Jr. 7. Approval to authorize the Mayor to cast the city's votes in the Texas Municipal League Intergovernmental Risk Pool Board of Trustees Election. Sponsor: Mayor Bill Foulds, Jr. 8. Approval to authorize the Mayor to cast the city's vote in the Texas Municipal League Region 10 Election. Sponsor: Mayor Bill Foulds, Jr. 9. Approval of Amended HDR Master Owner-Engineer Agreement for Fiscal Year 2025 for three years, On-Call Services Task Order for Fiscal Year 2025, and authorize staff to approve task orders which are budgeted and that do not exceed a single expenditure of fifty thousand dollars. Sponsor: Mayor Bill Foulds, Jr. A motion to approve Consent Agenda items 5-9 was made by Council Member Tahuahua and seconded by Council Member Crow. The motion to approve carried unanimously 3 to 0. BUSINESS AGENDA 10. Discuss and consider action on possible updates to the Stephenson Building Plan. Presenters: Keenan Smith, TIRZ Project Manager; Architexas Project Manager Keenan Smith presented the revised total cost for the project. Mayor Pro Tem Manassian was absent from the meeting. A memo written by Mayor Pro Tem Manassian expressing her support for the project was read by Keenan Smith. A motion was made by Council Member Parks and seconded by Council Member Tahuahua, to approve the Stephenson Building plan. The motion to approve carried unanimously 3 to 0. 11. Discuss and consider approval of the Rathgeber Natural Resource Park Vision Plan. Sponsor: Mayor Pro Tem Taline Manassian This item was presented by Parks & Community Services Director Andy Binz. Presentation is on file. A motion was made by Council Member Crow and seconded by Council Member Parks, to approve the Rathgeber Natural Resource Park Vision Plan. The motion to approve carried unanimously 3 to 0. 12. Public Hearing regarding the Proposed 2024 Ad Valorem Tax and Levy of One Thousand Seven Hundred and Ninety Four Ten-Thousands Cents ($0.1794) per one hundred ($100.00) of assessed valuation of all taxable property within the Corporate City Limits. No one spoke during the Public Hearing. This item was presented by Deputy City Manager Shawn Cox. No Action was taken. Presentation is on file. 13. Public hearing and consideration of approval regarding an Ordinance of the City of Dripping Springs, Texas, adopting the 2024-2025 Fiscal Year Municipal Budget; funding municipal services and authorizing expenditures. a. Staff Report b. Public Hearing c. Budget Ordinance A motion to postpone this item was made by Council Member Tahuahua and seconded by Council Member Crow. The motion to postpone carried unanimously 3 to 0. 14. Discuss and consider approval of a Professional Services Agreement with Halff Associates, Inc. for the procurement of the Parks, Recreation & Open Space Master Plan. Sponsor: Mayor Pro Tem Manassian This item was presented by Parks & Community Services Director Andy Binz. Senior Planner from Halff Associates was available to answer questions. Presentation is on file. A motion was made by Council member Parks and seconded by Council Member Crow, to approve the Professional Service Agreement with Halff Associates, Inc. The motion to approve carried unanimously 3 to 0. 15. Discuss and consider approval of a resolution denying Texas Gas Service Company’s proposed rate request at the City level. Sponsor: Mayor Pro Tem Taline Manassian Resolution Filed as 2024-R18 A motion was made by Council Member Tahuahua and seconded by Council Member Parks, to approve the denial of the Texas Gas Service Company’s proposed rate. The motion to deny the proposed rate carried unanimously 3 to 0. 16. Discuss and consider termination of the Use Agreement between the City of Dripping Springs and the Dripping Springs Mountain Bike Club governing access to multi-use trails at Dripping Springs Ranch Park and direction to staff to negotiate future  agreement governing access to multi-use trails at Dripping Springs Ranch Park. Sponsor: Council Member Sherrie Parks. A motion was made by Council Member Parks and seconded by Council Member Tahuahua, to move item 16 to Closed Session, along with items 17-20 (under sections 551.071, 551.072, 551.073, and 551.074). The motion carried unanimously 3 to 0. CLOSED SESSION The City Council has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session. 16. Discuss and consider termination of the Use Agreement between the City of Dripping Springs and the Dripping Springs Mountain Bike Club governing access to multi-use trails at Dripping Springs Ranch Park and direction to staff to negotiate future agreement governing access to multi-use trails at Dripping Springs Ranch Park. Closed Session ended at 7:31 p.m. for item 16 only. A motion was made by Council Member Crow and seconded by Council Member Parks, to terminate the agreement between the City of Dripping Springs and the Dripping Springs Mountain Bike Club, and to appoint Council Members Crow and Parks to oversee a new agreement. The motion to terminate the agreement carried unanimously 3 to 0. A motion was made by Council Member Tahuahua and seconded by Council Member Crow to return to Closed Session for items 17-20, under sections 551.071, 551.072, and 551.074 The motion to return to Closed Session carried unanimously 3 to 0. The City Council met under Closed Session for items 17-20, starting at 7:38 p.m. 17. Consultation with Attorney regarding legal issues related to the South Regional Water Reclamation Project, Wastewater, and Amendment 2 Permits, Wastewater Service Area and Agreements, Water Service, Wastewater Fees, Wastewater Infrastructure  Agreements, facility liability coverage, and related items. Consultation with Attorney, 551.071 18. Consultation with Attorney and Deliberation Regarding Real Property related to TIRZ Priority Projects. Consultation with Attorney, 551.071; Deliberation Regarding Real Property, 551.072 19. Deliberation regarding the appointment, employment, evaluation, reassignment, compensation, policies, and duties of Shawn Cox, Ginger Faught, Michelle Fischer, Lisa Sullivan, Kevin Campbell, Sonny Garza, Lily Sellers, Amy Kappler, Nick Spillar, Laura Mueller, Riley Sublett, Alison Jamieson, Billy Stevens, Johnna Krantz, Charlie Reed, Shane Pevehouse, John Hill, Selina Segovia, Tory Carpenter, Caylie Houchin, Andrew Thompson, Jason Weinstock, Gray Lahrman, Andy Binz, Teri Sanders, Fletcher Engstrom, Mark Escobedo, Robert Hutson, Kyle Hagen, Jose Esquivel, Cathy Gieselman, Stephanie Hartnett, Anthony Pennell, Wacey Henager, Kat Griego, Sam Larghe, Melanie Engels, Manny Espinosa, Ella Newman, Hannah Salakhov, Chris Segovia, Sarah Scogin, Dane Sorenson, Pam King, Glori Rivas, Patrick Baglietto, Joseph Sell, Rebecca Foxhoven, Heysel Zepeda, Jeffrey Gatlin, Lina Daugvilaite, Aniz Alani, Danny Gonzalez, Madyson Sanchez, Raeann Simpson, Michael Zimmerman, Noe Maldonaldo, Garrett Osborne, Diana Boone, William Hartman, Sheri Kapanka, Penny Appleman, Roman Baligad, and Emily Nelson. Consultation with Attorney, 551.071; Deliberation of Personnel Matters, 551.074. 20. Consultation with attorney related to legal issues and options regarding the Dripping Springs Mountain Bike Club. 551.071, Consultation with Attorney The City Council met under Closed Session from 7:38 p.m. to 8:12 p.m. No action was taken during Closed Session. UPCOMING MEETINGS City Council & Board of Adjustment Meetings September 17, 2024, at 6:00 p.m. October 1, 2024, at 6:00 p.m. October 15, 2024, at 6:00 p.m. Board, Commission, & Committee Meetings Historic Preservation Commission, September 5, 2024, at 4:00 p.m. TIRZ No.1 & No. 2, September 9, 2024, at 4:00 p.m. DSRP Board, September 11, 2024, at 11:00 a.m. ADJOURN A motion to adjourn the meeting was made by Council Member Parks and seconded by Council Member Crow. The motion to adjourn carried unanimously 3 to 0. The City Council meeting adjourned at 8:12 p.m. APPROVED ON: September, XX, 2024 Bill Foulds, Jr., Mayor ATTEST: Diana Boone, City Secretary