City Council Regular Meeting

Minutes of Special Meeting The Board of Trustees City of Dripping Springs A Special Meeting of the Board of Trustees of City of Dripping Springs was held Tuesday, January 22, 2013, beginning at 5:30 PM in the 511 Mercer Street, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL - 5:30 p.m. Mayor & City Council Members/Board of Adjustment Mayor Todd Purcell Mayor Pro Tem Bill Foulds Council Member Santos Alba Council Member Charles Busbey Council Member Wade King Council Member John Kroll City Staff/Appointed Officials City Administrator Michelle Fischer Deputy City Administrator Ginger Faught Planning Director Jon Thompson Planning and Zoning Chair Larry McClung City Secretary Jo Ann Touchstone City Attorney Alan Bojorquez City Treasurer Gina Gillis Mayor Purcell calls meeting to order at 5:40 p.m. All present except Jon Thompson, Larry McClung, Alan Bojorquez and Gina Gillis. Also present Jill Hoffman with the Bojorquez Law Firm. II. EXECUTIVE SESSION The City Council for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). Convened to Executive Session at 5:50 p.m. Those present: Mayor Purcell, Councilman Kroll, Councilman Alba, Councilman Busbey, Mayor Pro Tem Foulds, Councilman King, Deputy City Administrator Ginger Faught, City Administrator Michelle Fischer, City Secretary Jo Ann Touchstone, and attorney Jill Hoffman. Reconvened to Regular Session at 6:30 p.m.  A. Consultation with City Attorney Regarding alternatives and options for obtaining and permitting subsurface wastewater drip irrigation lands for the disposal of wastewater treated under the authorization of Texas Pollutant Discharge Elimination System Permit No. WQ0014488001 at the City's South Regional Wastewater Treatment Facilities Collection System, including additional area needed to meet wastewater service needs of the future development adjacent to the City's collection lines, (551.071: Consultation with Attorney and 551:072; Purchase, Exchange, Lease or Value of Real Property) III. PLEDGE OF ALLEGIANCE A. Pledge of Allegiance – Councilman King leads the pledge. IV. PRESENTATION OF CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Mayor. The Mayor and City Council may establish a time limit as necessary. None. V. BUSINESS Consideration and Possible Action On: A. Request from Dripping Springs Chamber of Commerce for a Maximum Usage Fee of $3000.00 for the Use of Dripping Springs Ranch Park for the 2013 Dripping With Taste Wine and Food Festival, (Sponsor: Mayor Pro Tem Foulds) – Mayor Pro Tem Foulds motions to approve provided there is a facility to use. Councilman Alba seconds. Motion passes, 5-0. B. Dripping Springs Ranch Park Event Center Layout and Cost Estimate (Sponsor: Mayor Purcell) – No action taken. C. Gross Maximum Price(s) proposed by Waldrop Construction for Construction Manager at Risk services to construct all or specified phases of the Dripping Springs Ranch Park Event Center and Related Improvements (Sponsor: Mayor Purcell) – Deputy City Administrator Ginger Faught details the financials for the project (report on file). Ms. Faught points out that once all of the grant required improvements are completed the current budget shows that there will be approximately a $215,000.00 shortfall and that to complete all the facilities (restrooms, concession stand, etc.) the projected budget shortfall is $1,301,663.00. Councilman King motions to approve the Guaranteed Maximum Price as proposed by Waldrop Construction for Phase I of the Dripping Springs Ranch Park Rodeo Arena and to approve corresponding exhibits to be incorporated into the A133 contract between the City and Waldrop Construction. Councilman Alba seconds. Motion passes, 5-0. Councilman King motions to amend Sections 6.2.2 and 6.8.1.1 of the  A133 contract with Waldrop Construction in accordance with City Attorney edits and the exhibits presented by Waldrop Construction. Councilman Alba seconds. Motion passes, 5-0. Mayor Pro Tem Foulds motion to move to item D at 5:45. Councilman Alba seconds. Motion passes, 5-0. D. Approval of Professional Services Provider Agreement Between the City of Dripping Springs and Klotz Associates for City of Dripping Springs STP MM CAMPO Project CSJ: 0914-33-065: Mercer Street Pedestrian Improvement Project, Pending Texas Department of Transportation Approval (Sponsor: Councilman Busbey) - Councilman Alba motions to approve with staff approval and contingent upon amendments from TXDot. Councilman King seconds. Motion passes, 5-0. E. Professional Services Proposal from Luck Design Team to Update the City's Master Parks, Recreation and Open Space Plan (Sponsor: Mayor Pro Tem Foulds) – Mayor Pro Tem Foulds motions to approve subject to minor changes to be made by staff. Councilman Alba seconds. Councilman Kroll suggests that the elements from the sustainable places project be incorporated. Motion passes, 5-0. F. Professional Services Agreement Between the City of Dripping Springs and Luck Design Team, LLC to Update the City's Master Parks, Recreation and Open Space Plan (Sponsor: Mayor Pro Tem Foulds) – Mayor Pro Tem Foulds motions to approve subject to staff recommendations. Councilman Alba seconds. Motion passes, 5-0. G. Recommendation from the City of Dripping Springs Economic Development Committee for the City to Study the Feasibility of Expanding its Wastewater System (Sponsor: Mayor Pro Tem Foulds)- Mayor Pro Tem Foulds motions to accept the recommendation and authorize staff and start working on a feasibility study. Councilman Kroll seconds. Motion passes, 5-0. VI. ADJOURN – Councilman Alba motions to adjourn. Councilman Kroll seconds. Motion passes, 5-0. Meeting adjourned at 6:47 p.m.