City Council Regular Meeting

CITY COUNCIL REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Tuesday, August 18, 2020 at 6:00 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https: //us02web.zoorn.us/j/81403459180?pwd=azVJeD10a3U0QzR4RFhWNWFJU054Zz09 Meeting ID: 814 0345 9180 Passcode: 874516 Dial Toll Free 877 853 5257 US Toll-free 888 475 4499 US Toll-free Find your local number: https ://us02web.zoorn.us/u/kcckMTUA4g Join by Skype for Business: https: //us02web.zoorn.us/skype/81403459180 CALL TO ORDER AND ROLL CALL City Council Members Mayor Bill Foulds, Jr. Mayor Pro Tern Taline Manassian Council Member Place 2 Wade King Council Member Place 3 Todd Purcell Council Member Place 4 April Harris Allison Council Member Place 5 Travis Crow City Stafi Consultants and Appointed Officials City Administrator Michelle Fischer Deputy City Administrator Ginger Faught City Attorney Laura Mueller City Treasurer Gina Gillis Parks & Community Services Director Kelly Schmidt Emergency Management Coordinator Roman Baligad IT Coordinator Misty Dean With a quorum of the City Council present, Mayor Foulds called the meeting to order at 6:02 p.rn. PLEDGE OF ALLEGIANCE Mayor Foulds led the Pledge of Allegiance. City Council August 18, 2020 Regular Meeting Minutes Page 1 of7 PRESENTATION OF CITIZENS A member of the public who desires to address the City Council regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the City Council 's consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the City Council. It is the request of the City Council that members ofthe public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. PROCLAMATIONS No action to be taken on Proclamations. 1. Proclamation proclaiming the month of September 2020 as "National Preparedness Month" in the City of Dripping Springs, Texas. Sponsor: Mayor Foulds, Jr. Mayor Pro Tern Manassian read the proclamation. A motion was made by Council Member King to approve a proclamation proclaiming the month of September 2020 as "National Preparedness Month" in the City of Dripping Springs. Council Member Harris-Allison seconded the motion which carried unanimously 5 to 0. CONSENT AGENDA The following items are anticipated to require little or no individualized discussion due to their nature being clerical, ministerial, mundane or routine. In an effort to enhance the efficiency of City Council meetings, it is intended that these items will be acted upon by the City Council with a single motion because no public hearing or determination is necessary. However, a City Council Member or citizen may request separate deliberation for a specific item, in which event those items will be removed from the consent agenda prior to the City Council voting on the consent agenda as a collective, singular item. Prior to voting on the consent agenda, the City Council may add additional items that are listed elsewhere on the same agenda. 2. Approval of a Resolution Accepting Improvements and Approving and Accepting a Maintenance Bond for Big Sky Subdivision Phase 1 Streets, Drainage, and Wastewater Improvements. Sponsor: Council Member Crow Filed as Resolution No. 2020-R35 3. Approval of a Resolution Approving and Accepting a Construction Bond for Arrowhead Ranch Subdivision Phase 4 Streets, Drainage, and Wastewater Improvements. Sponsor: Council Member Crow City Council August 18, 2020 Regular Meeting Minutes Page 2 of7  Filed as Resolution No. 2020-R36 4. Approval of the reappointment of members to the Founders Day Commission for terms ending June 30, 2022: Brenda Medcalf, At-Large; Michael Monaghan, St. Martin de Porres Catholic Church representative; Jeff Shindler and Brian Varnell, Dripping Springs Cook-Off Club representatives; Sharon Goss and Brad Thomas, Dripping Springs Lions Club representatives; and the reappointment of Brenda Medcalf as the Commission Chair for a term of one year. A motion was made by Mayor Pro Tern Manassian to approve Consent Agenda Items 2 - 4. Council Member King seconded the motion which carried unanimously 5 to 0. BUDGET 5. Discuss and consider approval of an Ordinance approving the 2020 Ad Valorem Tax Rate and Levy of .19 per one hundred dollars ($100.00) of assessed valuation of all taxable property within the Corporate City Limits; providing for penalties and interest; and providing for the following: findings of fact; severability; savings clause; publication and effective date. a) Staff Report Laura Mueller presented the staff repmi which is on file. Staff recommends postponement to the September 8, 2020 meeting to allow for an additional public hearing notice for the proposed rate of .19 per $100 of assessed valuation and for the opportunity for personal appearance during the public hearing. b) Public Hearing No one spoke during the Public Hearing. c) Ordinance A motion was made by Mayor Pro Tern Manassian to postpone consideration of an Ordinance Setting and Approving the Municipal Tax Rate for this Year to the Regular City Council Meeting on September 8, 2020, and to propose a .19 tax rate to go with our adopted budget, and direct staff to notice for an additional tax rate hearing on September 8, 2020 at which the public can attend virtually or at city hall. Council Member Crow seconded the motion which carried unanimously via roll call vote 5 to 0. BUSINESS AGENDA 6. Discuss and consider approval of a Donation Agreement regarding a Donation to the Emergency Services Districts of resources needed for the current public health emergency with use of CARES Act Relief Funds. Sponsor: Mayor Foulds, Jr. Roman Baligad presented the staff repmi which is on file. Staff recommends approval of the donation agreement. City Council August 18, 2020 Regular Meeting Minutes Page 3 o/7  North Hays County Fire/Rescue Fire Chief Scott Collard spoke regarding the item and thanked the City for their support in providing the donation of equipment. A motion was made by Mayor Pro Tern Manassian to approve a Donation Agreement regarding a Donation to the Emergency Services Districts of resources needed for the cunent public health emergency with use of CARES Act Relief Funds. Council Member Hanis- Allison seconded the motion which carried unanimously 5 to 0. 7. Discuss and consider approval of a Professional Services Agreement between the City of Dripping Springs and Atrium Real Estate Services related to Appraisal Services regarding Rathgeber Park. Sponsor: Mayor Foulds, Jr. Michelle Fischer presented the staff report which is on file. Staff recommends approval of the agreement. A motion was made by Mayor Pro Tern Manassian to approve a Professional Services Agreement between the City of Dripping Springs and Atrium Real Estate Services related to Appraisal Services regarding Rathgeber Park. Council Member King seconded the motion which carried unanimously 5 to 0. Filed as Resolution No. 2020-R37 8. Discuss and consider approval of a Resolution adopting revisions the the City of Dripping Springs Personnel Manual. Sponsor: Mayor Foulds, Jr. Mayor Foulds introduced the item. Laura Mueller presented the staff report which is on file. Staff recommends approval with the addition to section 5.03(£) giving the Mayor the authority to approve an additional payout of twenty (20) hours. A motion was made by Council Member King to approve a Resolution adopting revisions to the City of Dripping Springs Persom1el Manual with the staff recommendation to amend section 5.03(£) giving the Mayor the authority to approve an additional payout of twenty (20) hours. Council Member Crow seconded the motion which carried unanimously 5 to 0. Filed as Resolution No. 2020-R38 9. Discuss and consider approval of a Resolution Supporting the Passage of Legislation during the 87th Regular Session of the Texas Legislature (2021), to Allow for the Expenditure of Municipal Hotel Occupancy Tax Revenue by the City for Construction of Improvements in Municipal Parks. Sponsor: Mayor Foulds, Jr. Laura Mueller presented the staff report which is on file. Staff recommends approval of the resolution. City Council August 18, 2020 Regular Meeting Minutes Page 4 o/7  A motion was made by Council Member King to approve a Resolution Supporting the Passage of Legislation during the 87th Regular Session of the Texas Legislature (2021), to Allow for the Expenditure of Municipal Hotel Occupancy Tax Revenue by the City for Construction of Improvements in Municipal Parks. Council Member Hanis-Allison seconded the motion which carried unanimously 5 to 0. Filed as Resolution No. 2020-R39 10. Discuss and consider approval of a Resolution Establishing Priorities for the 87th Legislative Session in Texas, and Authorizing Representation of the Municipality in Advocating Certain Positions. Sponsor: Mayor Foulds, Jr. Laura Mueller presented the staff report which is on file. Staff recommends approval of the resolution. A motion was made by Council Member Harris-Allison to approve a Resolution Establishing Priorities for the 87th Legislative Session in Texas, and Authorizing Representation of the Municipality in Advocating Certain Positions. Council Member Crow seconded the motion which carried 4 to Oto 1, with Mayor Pro Tern Manassian abstaining. 11. Discuss and consider approval of a Professional Services Agreement between the City of Dripping Springs and Donald L. Allman, CPA, P.C. for Audit Services. Laura Mueller presented the item. The agreement is the same as the past agreement with a slight price increase. A motion was made by Council Member Crow to approve a Professional Services Agreement between the City of Dripping Springs and Donald L. Allman, CPA, P.C. for Audit Services. Council Member King seconded the motion which carried unanimously 5 to 0. 12. Discuss and consider possible action regarding the Appointment of the City's Representative to the Greater San Marcos Partnership Board. Sponsor: Mayor Foulds, Jr. Michelle Fischer presented the staff report which is on file. A motion was made by Mayor Pro Tern Manassian to appoint City Administrator Michelle Fischer as the City's Representative to the Greater San Marcos Partnership Board. Council Member King seconded the motion which carried unanimously 5 to 0. 13. Discuss and consider approval of the Appointment of one (1) individual to the Tax Increment Reinvestment Zone No. 1 & No. 2 Board for the Hays County Representative seat for an unexpired term of December 31, 2020. Sponsor: Mayor Pro Tern Manassian Laura Mueller presented the staff report which is on file. Staff recommends the appointment of Dan O' Brien and appointed by the Hays County Commissioners Court. City Council August 18, 2020 Regular Meeting Minutes Page 5 o.f7  A motion was made by Mayor Pro Tern Manassian to appointment Dan O'Brien to the Tax Increment Reinvestment Zone No. 1 & No. 2 Board for the Hays County Representative seat for an unexpired term of December 31, 2020. Council Member Harris-Allison seconded the motion which carried unanimously 5 to 0. REPORTS Reports of Staff, Boards, Commissions, Committees, Boards and Agencies. All reports are on file and available for review upon request. 14. City Attorney Report Laura Mueller presented the report regarding Texas Gas Service Rates. EXECUTIVE SESSION AGENDA The City Council for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551. 086 (Economic Development). The City Council for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. 15. Consultation with City Attorney regarding legal issues related to Emergency Management, Disaster Declaration, and Emergency Orders. Consultation with City Attorney, 551.071 16. Deliberation of Real Property and Consultation with City Attorney regarding legal issues related to Real Property for the Tax Increment Reinvestment Zone including the Town Center Project and uses and real property in the Triangle and Veterans Memorial Park. Consultation with City Attorney, 551.071; Deliberation of Real Property, 551.072 The City Council did not meet in Executive Session. UPCOMING MEETINGS City Council Meetings September 8, 2020 at 6:00 p.m. (Workshop 6:00 I Regular Meeting 6:30) September 15, 2020 at 6:00 p.m. October 13, 2020 at 6:00 p.m. (Workshop 6:00 I Regular Meeting 6:30) October 20, 2020 at 6:00 p.m. Board, Commission & Committee Meetings August 20, 2020 Farmers Market Association Board at 10:00 a.m. August 24, 2020 Transportation Committee at 3 :30 p.m. August 25, 2020 Planning& Zoning Commission at 6:30 p.m. August 26, 2020 Economic Development Committee at 4:00 p.m. September 2, 2020 DSRP Board at 12:00 p.m. September 3, 2020 Historic Preservation Commission at 4:00 p.m. ADJOURN City Council August 18, 2020 Regular Meeting Minutes Page6 o/7 A motion was made by Council Member King to adjourn the meeting. Council Member Purcell seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 6:33 p.m. APPROVED ON: ATTEST: City Council August 18, 2020 Regular Meeting Minutes Page 7 of7